USA > Massachusetts > Plymouth County > Middleborough > Town annual report of Middleborough, Massachusetts 1947 > Part 12
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4,821.24
George. A. Richards Fund
2,188.64
John S. Reed Fund
122.76
Dog License Fund
53.00
M.L.H.P. Luxury Fund
9.37
Sale of Real Est. Fund
1,360.00
Old Age Recovery Act
264.40
Tailings Account
193.44
Dental Clinic Donations
.88
Municipal Gas and Electric Dept.
Operation
54,931.26
Depreciation
84,011.28
Deposits
2,427.05
1946 Overlay
1,355.12
1947 Overlay
1,012.44
Surplus Overlay
6,316.83
Departmental Revenue
13,354.77
Excise Revenue
1,893.80
Tax Title Revenue
1,358.79
Mun. L. Revenue
14,322.49
Water Revenue
1,503.49
State and County Aid Hwy. Revenue
19,000.00
Petty Cash Reserve
5.00
Excess and Deficiency
150,536.97
Total Liabilities
$384,662.32
NON-REVENUE ACCOUNT ASSETS
Non-Revenue Cash
$267,345.09
Loans Authorized
351,000.00
Non-Revenue
3,000.00
Total Assets
$621,345.09
LIABILITIES
Water System Extension
$281,377.09
Water System Ext. Premium
6,968.00
Sewage Disposal System
333,000.00
Total Liabilities
$621,345.09
TRUST FUNDS - DECEMBER 31st, 1947
Trust and Investment Funds
Cash and Securities
In Custody of Town Treasurer
$183,661.91
In Custody of Library Trustees
5,568.78
In Custody of Peirce Trustees
560,741.23
In Custody of Dkg. Ftn. Fd. Tr. 4,131.14
In Custody of Midd. Trust Co.
11,418.65
Investment Fund Securities
4,000.00
$769,521.71
Enoch Pratt Library Fund
$10,918.75
M.L.H.P. Luxury Fund
3,798.74
M.L.H.P. Drkg. Ftn. Fund
4,131.14
142
Copeland Library Fund
3,284.54
Harriet G. Beal Library Fund
1,000.00
Harriet C. Peirce Library Fund
500.00
Thos. S. Peirce Fund
508,441.33
Library Trustees Fd. Income Acct.
784.24
Thos. S. Peirce Library Fund
52,299.90
Cemetery Perp. Care-Principal
71,630.14
Cemetery Perp. Care-Income
13,527.29
Ida F. Rounseville School Fund
6,786.99
George A. Richards Playground Fund
11,418.65
Mary Hullahan Library Fund
3,000.00
Post War Rehabilitation Fund
51,800.00
Post War Rehabilitation Fund-M.L. Dept.
22,200.00
Water Sinking Fund Bonds
4,000.00
$769,521.71
DEBT ACCOUNT - DECEMBER 31st, 1947
Net Funded or Fixed Debt
$719,000.00
Chap. 90 Construction Loan
$15,000.00
Chap. 90 Mtce. Loan
4,000.00
Water System Extension
700,000.00
$719,000.00
Respectfully submitted, WALDO S. THOMAS, Town Accountant.
REPORT OF AN AUDIT OF THE BOOKS OF THE TOWN OF MIDDLEBOROUGH
THE COMMONWEALTH OF MASSACHUSETTS Department of Corporations and Taxation Division of Accounts State House, Boston
November 14, 1947
To the Board of Selectmen Mr. William G. L. Jacob, Chairman Middleborough, Massachusetts.
Gentlemen:
I submit herewith my report of an audit of the books and accounts of the town of Middleborough for the period from April 18, 1946 to July 9, 1947, made in accordance with the provisions of Chapter 44, General Laws. This is in the form of a report made to me by Mr. Herman B. Dine, Assistant Director of Accounts.
Very truly yours, FRANCIS X. LANG, Director of Accounts.
143
FXL:MMH Mr. Francis X. Lang Director of Accounts Department of Corporations and Taxation State House, Boston.
Sir: In accordance with your instructions, I have made an audit of the books and accounts of the town of Middleborough for the period from April 18, 1946, the date of the previous examination, to July 9, 1947, and report thereon as follows:
The financial transactions, as shown on the books of the several departments receiving or disbursing money for the town or committing 'bills for collection, were examined, checked, and verified by comparison with the reports and the records in the office of the town accountant.
The ledger accounts were analyzed, the appropriations, loan authoriza- tions, and transfers being checked with the town clerk's records of town meeting proceedings and with the records of the finance committee. A trial balance was taken off, and a balance sheet, showing the financial condition of the town on July 9, 1947, was prepared and is appended to this report.
In connection with out-of-state travel by town officers and employees, attention is 'directed to Clause (34), Section 5, Chapter 40, General Laws, which requires a specific appropriation for such a purpose.
The books and accounts of the town treasurer were examined and checked. The recorded receipts were analyzed and verified by comparison with the records in the several departments collecting money for the town, with other sources from which money was paid into the town treasury, and with the town accountant's books. The recorded payments were checked with the selectmen's warrants authorizing the disbursement of town funds, while the cash balance on July 9, 1947 was verified by reconciliation of the bank balances with statements furnished by the banks of deposit and by actual count of the cash in the office.
The payments on account of debt and interest were proved with the amounts falling due and with the cancelled securities and coupons on file.
The savings bank books and securities representing the investments of the trust and investment funds in the custody of the town treasurer and the trustees were examined and listed. The income and disburse- ments were proved and the transfers to the town were verified.
The records of tax titles and tax possessions held by the town were examined and listed. The additions to the tax title account were checked with the collector's books, the recorded redemptions and sales of tax possessions were compared with the receipts as recorded on the treasurer's cash book, and the tax titles as listed were checked with the records in the Registry of Deeds.
The books and accounts of the collector were examined and checked. The tax and excise accounts outstanding according to the previous exami- nation, as well as all subsequent commitment lists, were audited and proved. The collections as posted on the commitment books were com- pared with the collector's cash books and with 'the recorded payments to the treasurer as shown on the treasurer's cash book. The recorded abate- ments were compared with the assessors' records of abatements granted, and the outstanding accounts were listed and reconciled with the respec- tive ledger accounts.
The records of departmental, electric light, and water accounts were examined and checked. The reported payments to the town treasurer were compared with the treasurer's cash book; the abatements, disallow- ances, and discounts were verified; and the outstanding accounts were listed and reconciled with the town accountant's ledger accounts.
144
The outstanding tax, excise, departmental, electric light, and water accounts were verified by mailing notices to a number of persons whose names appeared on the books and records as owing money to the town, the replies received thereto indicating that the accounts, as listed, are correct.
The town clerk's records of dog and sporting licenses issued and of receipts for miscellaneous licenses and permits were examined and checked. The payments to the State and town were verified, and the cash balance was proved by actual count of cash in the office.
The surety bonds of all town officials required by law to be bonded were 'examined and found to be in proper form.
The records of the sealer of weights and measures, and of the public welfare, health, school, and library departments, as well as of all other departments collecting_money for the town, were examined, checked, and reconciled with the treasurer's and the town accountant's books.
There are appended to this report, in addition to the balance sheet referred to, tables showing a reconciliation of the treasurer's cash, sum- maries of the tax, excise, tax title, tax possession, departmental, electric light, and water accounts, as well as tables showing the condition and transactions of the trust and investment funds.
For the co-operation received while engaged in making the audit, I wish, on behalf of my assistants and for myself, to express appreciation.
Respectfully submitted, HERMAN B. DINE, Assistant Director of Accounts.
RECONCILIATION OF TREASURER'S CASH
Balance April 18, 1946
$237,286.86
Receipts April 18 to December 31, 1946 796,795.28
$1,034,082.14
Payments April 18 to December 31, 1946
$721,152.53
Balance December 31, 1946 312,929.61
$1,034,082.14
Balance January 1, 1947
$312,929.61
Receipts January 1 to July 9, 1947 408,556.84
$721,486.45
Payments January 1 to July 9, 1947 $585,475.42
Balance July 9, 1947:
Cash in office, verified $250.00
Middleborough Trust Company 83,761.03
Merchants National Bank of Boston 2,000.00 Day Trust Company of Boston. 50,000.00
136,011.03
$721,486.45
145
MIDDLEBOROUGH TRUST COMPANY
GENERAL ACCOUNT
Balance July 9, 1947, per statement $115,154.41
Deposit in transit July 9, 1947, verified 2,375.84
$117,530.25
Balance July 9, 1947, per check register. $83,761.03
Outstanding checks July 9, 1947, per list 33,769.22
$117,530.25
PAYROLL ACCOUNT NO. 1
Balance July 9, 1947, per statement $1,601.26
Deposit in transit July 9, 1947, verified 12,698.61
Outstanding checks July 9, 1947, per list
$14,299.87 $14,299.87
PAYROLL ACCOUNT NO. 2
Balance July 9, 1947, per statement $818.80
Outstanding checks July 9, 1947, per list $818.80
MERCHANTS NATIONAL BANK OF BOSTON
Balance July 9, 1947, per statement $2,000.00
Balance July 9, 1947, per check register $2,000.00
DAY TRUST COMPANY OF BOSTON
Balance July 9, 1947, per statement
$50,000.00
Balance July 9, 1947, per check register $50,000.00
INDEX
Appointments by the Selectmen 5
Assessors 56
Election Officers 50
Financial Report
121
Balance Sheet
140
Report of Fire Department 98
Report of Forest Warden 99
Gas and Electric Department
58
Balance Sheet 62
Statement of Accounts
64
Board of Health
102
Jury List
50-52
Librarian, Public Library
90
Moth Superintendent
101
Police
95
Registrars' Report
49
School Committee 67
Sealer of Weights and Measures
100
State Audit of Accounts 142
Tax Collector's Report
114
Town Clerk 7-34
Town Officers 3
Town Treasurer's Report
111
Treasurer, Public Library
94
Tree Warden
101
Trustees under the Will of Thomas S. Peirce
114
Veteran's Service
109
Vital Statistics
Births 34-40
Marriages 40-46
Deaths
46-49
Water Department 116
Report of Welfare 52
Wire Inspector
102
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