USA > Massachusetts > Essex County > Hamilton > Town of Hamilton Annual Report 1926 > Part 3
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4
Police assistance to out-of-town officers
8
Police assistance by out-of-town officers
Court attendance for 1926
1
Report to Highway Commission
10
Leters. postal cards. and notices sent out, about
132
Letters. postal cards. and notices received. about
420
Person committing suicide
1
Person on suspicion
1
Respectfully submitted. ARTHUR SOUTHWICK.
Chief of Police.
Report to Prison Commission
REPORT OF THE SNOW REMOVAL COMMITTEE
To the Citizens of Hamilton:
Your Committee to consider the question of snow removal met and organized as follows: Bayard Tuckerman, Chairman ; Finlay MacDonald, Secretary.
After a thorough discussion of ways and means to take care of snow removal it was unanimously voted to recommend that the Town carry on with present equipment.
The Committee also recommends that the Surveyor of High- ways contract for additional trucks as per bids received.
The purchase of 1,000 feet of snow fence by the Surveyor of Highways is also recommended.
Yours respectfully,
BAYARD TUCKERMAN, JR., Chairman, FINLAY MACDONALD, Secretary, GEORGE v. L. MEYER, J. C. R. PEABODY, L. A. HASKELL, WILLIAM W. BANCROFT, CHARLES E. WHIPPLE, JONATHAN LAMSON, ARTHUR C. CUMMINGS.
73
WARRANT FOR THE ANNUAL TOWN MEETING
Essex, ss. To either of the Constables of the Town of Hamilton, GREETINGS :
In the name of the Commonwealth of Massachusetts you are hereby directed to notify and warn the inhabitants of the Town of Hamilton, qualified to vote in elections and town affairs to meet in the Town Hall in said Town on Tuesday the eighth day of March, nineteen hundred and twenty-seven (March 8, 1927) at fifteen minutes before six in the forenoon (5.45 o'clock A. M.), then and there to act on the following articles, viz .:
ARTICLE 1. To bring in your ballots for :
Moderator, for one year. Town Clerk, for one year.
Three Selectmen, for one year.
Overseers of the Poor and Board of Health, three for one year.
One Assessor, for three years.
Treasurer, for one year.
Tax Collector, for one year.
Tree Warden, for one year.
Three Constables, for one year.
One Library Trustee, for three years.
One Cemetery Commissioner, for three years.
One Park Commissioner, for three years.
One member of the School Committee, for three years.
One member of the School Committee, for two years.
One Surveyor of Highways, for one year.
All on one ballot.
74
WARRANT FOR TOWN MEETING
The polls will open at fifteen minutes before six in the morn- ing (5.45 A. M.) and will close at one o'clock in the afternoon (1 o'clock P. M.). After the close of the Polls the remaining articles of the warrant shall be acted upon.
ARTICLE 2. To choose and appoint all other town officers in such manner as the town shall determine.
ARTICLE 3. To hear the report of the town officers and of the Finance and Advisory Committee and other committees and take any action thereon.
ARTICLE 4. To raise and appropriate money for Schools, Highways and all town expenses and determine the manner of expending the same.
ARTICLE 5. To see if the Town will appropriate the sum of $3,792.90 from the Overlay Reserve Fund to cover the overdraft of the Snow Removal appropriation for the year 1926.
ARTICLE 6. To see what action the Town will take towards building two cisterns for fire purposes, one to be located in the. vicinity of Asbury Grove, and one at Hamilton Center. The loca- tions to be set by the Board of Selectmen and Engineers of the. Fire Department jointly, construction of said cisterns to be con- tracted for and supervised by the Board of Selectmen, and appro- priate the sum of three thousand ($3,000.00) dollars for same,. as petitioned for by the Board of Fire Engineers.
ARTICLE 7. To see if the Town will accept Lois Street so called, as laid out by the Selectmen and as per plan on file in the- Town Clerk's office and appropriate the sum of $2,000. to grade and gravel same as petitioned for by Emily W. Tozier and others: or to take any action thereon.
16
HAMILTON TOWN REPORT
ARTICLE S. To see if the Town will vote to continue the building of permanent highway on Essex and Woodbury Streets to the Wenham town line and appropriate the sum of $6,000.00 for the same.
ARTICLE 9. To see if the Town will appropriate the sum of 85.000. to reconstruct Moulton Street and a part of Sagamore Street or take any action thereon.
ARTICLE 10. To see if the Town will raise and appropriate the sum of five thousand dollars ( $5.000.00) to resurface Willow Street from Asbury Street to Railroad Avenue and reconstruct Willow Street from Railroad Avenue to Linden Street, the same to be let by public bid and to be completed by June 15. 1921. or take any action thereon as petitioned for by Francis C. Moynihan and others.
ARTICLE 11. To see if the Town will appropriate the sum of one thousand dollars ($1,000.00) for guard rail and street signs or take any action thereon.
ARTICLE 12. To see if the Town will vote to build a catch- basin near the junction of Bridge and Sagamore Streets and appro- priate a sum of money for same or take any action thereon as Petitioned for by Jerry F. Hawkins and others.
ARTICLE 13. To see if the Town will vote to erect a fire escape on the Town Hall as ordered by the State Building Inspector of the Department of Public Safety and appropriate the sum of $700.00.
ARTICLE 14. To see if the Town will allow the school chil- dren. the A. P. Gardner Post 194 American Legion. the Com- munity Service. the Sir Galahad Club. the St. Paul's Bors Club and any other fraternal or charitable organization of the Town to play basketball in the Town Hall and appropriate the sum of
WARRANT FOR TOWN MEETING
fifty dollars ($50.00) to repair the basketball equipment or take any action thereon, as petitioned for by Robert Robertson, Jr.,. and others.
ARTICLE 15. To see if the Town will take any action towards securing or erecting a suitable building for indoor athletics and assemblies for the use of the schools, etc., and to appoint a com- mittee for this purpose or take any action thereon, as petitioned for by Walfred B. Sellman and others.
ARTICLE 16. To see if the Town will vote to install a street light on the Topsfield Road also called Asbury Street at a point about 200 feet from the junction of Highland and Asbury Streets and directly at the entrance and exit to Asbury Grove via Hedding Avenue as petitioned for by Benjamin A. Dodge and others.
ARTICLE 17. To see if the Town will vote to install a street light on Western Avenue and appropriate a sum of money for same or take any action thereon as petitioned for by William H. Evans and others.
ARTICLE 18. To see if the Town will appropriate the sum of $300.00 to cover the cost of planting trees and shrubs on Cen- tral Park as petitioned for by the Park Commissioners.
ARTICLE 19. To see what action the Town will take towards continuing the fence on the Dorothy Winthrop Memorial Lot along the Union Street side and appropriate the sum of $250.00 therefor as petitioned for by the Park Commissioners.
ARTICLE 20. To see if the Town will vote to move the Center School building to the lot in the rear of the Town Hall and remodel same so that it may be used for the storage of town property and appropriate a sum of money for the same or take any action thereon.
HAMILTON TOWN REPORT
ARTICLE 21. To see if the Town will vote to change the name of the school house, so called "East School" located on School Street. Hamilton, to "The Adelaide D. Walsh School" in memory of one, now deceased, who served many faithful years on the School Board of this Town, as petitioned for by Clarissa E. Ready and others.
ARTICLE 22. To see if the Town will vote to amend the By-Laws of the Town of Hamilton as follows :
To add to Chapter VII the following sections :
SECTION 13. No vehicle shall stand with its left side to a curb or sidewalk of a public street.
SECTION 14. No vehicle shall be stopped for any purpose in such a way as to obstruct any public street or crossing, except in case of accident.
SECTION 15. No vehicle shall be stopped or stand within an intersection of any public street, nor within twenty (20) feet of a public street corner.
SECTION 16. No vehicle shall remain backed up to a curb or sidewalk, except when actually loading or unloading.
SECTION 17. No vehicle shall be parked in any public street, except close to a curb or sidewalk.
SECTION 18. No vehicle shall be driven in any public street to the left of a white traffic line or traffic signal.
As petitioned for by the Chief of Police.
ARTICLE 23. To see if the Town will authorize the Treas- urer, with the approval of the Selectmen, to borrow during the municipal year beginning January 1, 1928, in anticipation of the
79
WARRANT FOR TOWN MEETING
revenue of said municipal year, such sums of money as may be necessary to meet the current expenses of the Town, giving the note or notes of the Town therefor, any debt or debts incurred under this vote to be paid from revenue of said municipal year.
ARTICLE 24. To see if the Town will authorize the Collector to use all means of collecting taxes which a Town Treasurer when appointed Collector may use agreeable to Chapter 41, Section 37 of the General Laws.
ARTICLE 25. To act on any other matter that may legally come before said meeting.
And you are directed to serve this warrant by posting attested copies thereof, one at the Town Hall and one at each of three post offices in said Town, seven days at least before the time of holding said meeting.
Hereof fail not and make due return of this warrant with your doings thereon to the Town Clerk, at the time and place of holding said meeting.
Given under our hands this 7th day of February, A. D. 1927.
BAYARD TUCKERMAN, JR. ARTHUR C. CUMMINGS, JONATHAN LAMSON,
Selectmen of Hamilton.
TOWN OF HAMILTON REPORT
OF THE
Finance and Advisory Committee ON THE
Appropriations and Articles FOR THE
ANNUAL TOWN MEETING
MARCH 8, 1927
ASSA
K. H.
AILTON
. HA
TTS.
· INCO
1793.
P
21
SALEM, MASS. NEWCOMB & GAUSS, PRINTERS 1927
REPORT OF THE FINANCE COMMITTEE
To the Citizens of Hamilton:
Your Committee is still seeking ways and means to keep ex- penses down and reduce taxes. A great deal of time and study has been given to the question-many hours have been spent in consultation with officials at the State House and with officials of other towns in order that our recommendations may be fair and conservative.
It is no new problem that confronts the Town. Many have gone through the same phase of thinking that taxes are levied to be spent, and that there is always more available if the appropria- tion is used up. The various departments in their zeal and eager- ness to be efficient are apt to spend money on what seem necessi- ties, whereas, in many instances, if they could not get any money. the department would get on quite as well on a more moderate scale. It is our task to keep them down to actual necessities.
We quote again a paragraph from our last year's report :
"There is the danger every family, or business, or town, or government faces-namely, over-expansion, seek- ing to do a little more than it can afford or actually needs to do, and the prosperous family, or business, or town, or government is the one which comfortably and judi- ciously lives within its actual requirements and not be- yond its actual needs."
Your Committee has the difficult and most unpopular task of trying to convince various departments that they are going beyond their actual needs, and that they can operate on less appropriation.
83
HAMILTON TOWN REPORT
Where we have recommended less than requested we have done so after careful study and can give you facts and figures to substantiate our action at the Town Meeting.
We sincerely thank several department heads who voluntarily reduced their requests and are grateful for their cooperation and interest.
We suggest that the departments submit yearly an inventory of their equipment.
Your Committee regrets to report extravagance in the removal of snow and urges that a committee of seven be appointed by the Moderator to study this question and make recommendations to the Surveyor of Highways. It must be remembered that the Sur- veyor cannot please everyone and that he must at all times rely on your cooperation and tolerance. His task is to keep the high- ways passable and safe and he should not be asked or expected to do much of the unnecessary shovelling that has cost thousands of dollars.
There have been four snow storms and their cost (exclusive of gas and oil, and wear and tear, storage, etc., on the town truck) were as follows :
Two Hired
Labor
Men Trucks
Teams Total
Dec. 5, 1926-10 in.
$761.80
57
$905.63
$197.74 $1,865.17
Dec. 26, 1926-8 in.
622.00
37
254.00
876.00
Jan. 11, 1927-9 in.
661.80
69
510.00
94.25
1,208.05
Jan. 16, 1927-3 im.
356.08
50
309.30
26.00
691.38
$2,401.68
$1,978.93
$317.99 $4,640.60
Repairs, gas, oil and sundries amount up to over $1,600, mak- ing the total cost of snow removal Dec. 1 to date (Feb. 11th) over $6,300.
85
REPORT OF FINANCE AND ADVISORY COMMITTEE
Your Committee is endeavoring to analyze the labor costs, and believe that with your cooperation the Surveyor will be able to substantially reduce them in the future.
There follows a list of the general appropriations, expenses a year ago, requests for 1927 and recommendations for 1927 by this Committee, also the recommendations on certain articles in the warrant.
G. v. L. MEYER, Chairman J. C. R. PEABODY, Vice Chairman L. A. HASKELL, Secretary F. D. MACDONALD
Appro- Over- priated draft 1926 1926
Spent 1926
Bal- ance 1926
Requested 1927
Recom- mended 1927
Moderator
Finance Com.
Selectmen
$1,300 00
$98 86
$1,398 86
$1,250 00
$1,250 00
Accounting
1300 00
...
1,292 25
7 75
1,300 00
1,300 00
Treasury
900 00
25 00
912 66
12 34
925 00
925 00
Tax Collector
900 00
837 88
62 12
900 00
900 00
Assessors
1,500 00
429 42
1,929 42
2,500 00
1,500 00
Cert. of Notes
15 00
14 00
1 00
20 00
20 00
Law
200 00
200 00
300 00
200 00
Town Clerk
650 00
639 22
10 78
650 00
650 00
Elec. and Reg.
900 00
764 81
135 19
550 00
500 00
Town Hall
2,000 00
260 00
2,165 35
94 65
2,200 00
2,200 00
Town Hall Ins.
250 00
324 50
2,424 50
.. ..
..
3,000 00
3,000 00
Sealer
250 00
35 00
284 57
43
385 00
300 00
Moth, Town
3,000 00
2,998 65
1 35
2,200 00
Moth, Private 1,500 00
1,483 93
16 07
1,500 00
1,500 00
Tree Warden
500 00
489 37
10 63
500 00
500 00
Tree Planting
300 00
300 00
For. Fire Ward.
65 00
2 0 00
74 75
10 25
85 00
85 00
Health
1,800 00
5 20
65 20
75 00
75 00
Highway
16,500 00
16,491 92
8 08
17,000 00
21,000 00
Highw'v. Sp.
3.000 00
59 90
3.059 90
Essex St.
10.000 00
500 00
10,500 00
Sundry Sts.
4,500 00
4.472 00
28 00
Snow
13,581 00
195 45
17,621 96
***
***
***
Street Lights Poor
4,000 00
3,774 51
225 49
4,000 00
4,000 00
State Aid
300 00
264 00
36 00
300 00
300 00
Soldiers' Relief
450 00
75 00
483 15
41 85
500 00
500 00
Schools
46,000 00
46.000 00
. .
45,000 00
44,500 00
Pub. Library
2,400 00
2,422 06
2,000 00
2,000 00
Parks
350 00
317 90
32 10
350 00
350 00
Winth. Pk. Fce.
200 00
200 00
250 00
250 00
Memorial Day
250 00
244 70
5 30
250 00
250 00
Town Reports
401 00
401 00
...
400 00
400 00
Town Clock
50 00
29 16
20 84
50 00
50 00
Amer. Leg.
250 00
250 00
250 00
250 00
Boiler Ins.
75 00
62 08
12 92
50 00
50 00
Game Warden
15 00
10 00
5 00
15 00
15 00
Reserve
3,000 00
2,907 37
92 63
3,000 00
3,000 00
Cemetery
900 00
SS0 40
19 60
900 00
900 00
Interest
3,300 00
289 55
3,603 99
3,600 00
3,600 00
Total $114,295 00 $5,000 00 $5,000 00
Matur. Debts. 5.500 00 5,500 00
#Provided for in Article 8.
** Included in $21.000 and Article 10. *** To be determined. sTo be taken from Surplus and not from taxes.
·
.
·
.
. .
. .. ...
. .....
. .... .
... .
250 00
. ..
2,100 00
2,100 00
Fire
2,200 00
439 49
2,639 49
2,750 00
2,500 00
Fire Cisterns
3.000
.
2,980 00
20 00
1,200 00
1,200 00
Police
2,100 00
1,003 08
796 92
1,800 00
1,800 00
Insp. of Animals 60 00
7,800 00
7,723 54
76 46
7,875 00
7,875 00
. .
*
*
**
....
..
...
...
87
REPORT OF FINANCE AND ADVISORY COMMITTEE
Article 5. Snow Overdraft, $3,792.90. Recom- mended $3,792.90 from the Overlay Reserve Fund Article 6. Fire Cisterns. This amount has been provided for in the general appropriations and this article is therefore to be laid on the table
Article 7. Lois Street. Recommended that this be laid on the table for further investigation Article 8. Essex and Woodbury Streets. Recom-
mended 6,000 00
Article 9. Inasmuch as money has been provided for in the general highway appropriation for this purpose, this article may be laid on the table .... Article 10. Willow Street. Recommended that not in excess of $3,000 be appropriated for this pur- pose, said job to be let by public bid and awarded by the Selectmen
Article 11. Guard rails and street signs. Recom- mended
Article 12. Recommended to be laid on the table. Article 13. Fire Escape. The State demands this. Recommended a sum not in excess of $700 and that contract be let to public bid by the Selectmen. Article 14. The State Inspector of Buildings has condemned the hall for basketball. It is, there- fore, illegal for the Town to vote permission until State condemnation has been lifted, subsequent to the construction of fire escape and other require- ments have been conformed to
Article 15. Recommended that this Article be laid on the table
Articles 16 and 17. Provision has been made for these lights in the General Appropriations, and these two Articles may be laid on the table
. .....
......
. .
3,000 00
1,000 00
.
88
HAMILTON TOWN REPORT
Article 18. A resident has kindly donated shrubs for this purpose. provided the Town will supply the labor. For this purpose it is recommended . . Article 19. Provision has been made for this pur- pose in the General Appropriations and this Ar- ticle may be laid on the table . . . . . .
Article 20. Further facts needed before recom- mendation can be made
300 00
Total Articles $11.000 00
Total General Appropriation 114.295 00
Grand Total Appropriation $125,295 00
The Commonwealth of Massachusetts DEPARTMENT OF CORPORATIONS AND TAXATION
DIVISION OF ACCOUNTS
REPORT OF AN AUDIT
OF
THE ACCOUNTS
OF THE
TOWN OF HAMILTON
FOR
The Year Ending DECEMBER 31, 1926
Made in accordance with the provisions of Section 35, Chapter 44 General Laws
February 15, 1927
REPORT OF DIRECTOR OF ACCOUNTS
THE COMMONWEALTH OF MASSACHUSETTS DEPARTMENT OF CORPORATIONS AND TAXATION DIVISION OF ACCOUNTS STATE HOUSE, BOSTON
February 15, 1927.
To the Board of Selectmen,
MR. JONATHAN LAMSON, Chairman, Hamilton, Massachusetts.
Gentlemen :
I submit herewith my report of an audit of the accounts of the town of Hamilton for the fiscal year ending December 31, 1926, made in accordance with the provisions of Chapter 44 of the General Laws. This report is in the form of a report made to me by Mr. Edward H. Fenton, Chief Examiner of this Division.
Very truly yours, THEODORE N. WADDELL, Director of Accounts.
TNW /JMC
91
92
HAMILTON TOWN REPORT
REPORT OF CHIEF EXAMINER
MR. THEODORE N. WADDELL, Director of Accounts, Department of Corporations and Taxation, State House, Boston. Sir:
In accordance with your instructions, I have made an audit of the books and accounts of the town of Hamilton for the fiscal year ending December 31, 1926, and submit the following report thereon :
The financial transactions of the town, as recorded on the books of the several departments receiving or disbursing money for the town, or committing bills for collection, were examined and checked with the books of the Town Accountant.
The books and accounts of the Town Accountant were exam- ined and checked, the records of receipts being compared with the Treasurer's books.
The departmental accounts receivable were checked with the departmental records and the Treasurer's and the Collector's ac- counts.
The Treasury warrants authorizing payments were checked to the appropriation accounts in the ledger and were proved to the Treasurer's payments.
The classification book was examined and checked.
The appropriation accounts, as entered in the ledger, were checked to the Town Clerk's records of appropriations voted by the town.
The ledger accounts were analyzed, the footings and postings were verified. a trial balance was taken off, and a balance sheet, which is appended to this report, was prepared, showing the finan- cial condition of the town as of December 31. 1926.
93
DIVISION OF ACCOUNTS
The books and accounts of the Treasurer were examined and checked. The payments were checked with the warrants author- izing the Treasurer to disburse town funds and with the Account- ant's books.
The cash book was footed, and the balance, together with out- standing checks as listed, was reconciled to the amount in the bank as shown by the bank statement.
The outstanding debt was verified, and the debt and interest payments were checked with the amounts falling due and with the cancelled notes, bonds and coupons on file.
A table showing a reconciliation of the Treasurer's bank bal- ance is appended to this report.
The books and accounts of the Tax Collector were examined and checked in detail. The payments to the Treasurer for all levies were checked to the Treasurer's cash book. The abatements as recorded were checked to the Assessors' record of abatements granted, and the outstanding taxes were listed and proved to the. ledger accounts of each levy.
The outstanding accounts were further verified by mailing notices to a number of persons whose names appeared on the books as owing money to the town. Replies from four taxpayers, claim- ing that their taxes have been paid, are being investigated.
A more determined effort should be made by the Tax Col- lector to keep the accounts in a systematic manner. Entries in the cash books and postings to the commitment books should be. made promptly and accurately.
Tables relative to the tax levies are appended to this report.
The trust funds in the custody of the Town Treasurer were examined and verified. The securities representing the invest- ments of the several funds were examined and listed, the income being proved. Schedules of the trust fund transactions were pre- pared and are appended to this report.
:94
HAMILTON TOWN REPORT
The Selectmen's record of licenses granted was examined and checked to the Town Clerk's records. The Town Clerk's record of fish and game licenses for the State, and of dog licenses for the county, were examined, and payments to the State and the county were verified by the receipts on file.
The surety bonds of the Treasurer, the Tax Collector and the Town Clerk for the faithful performance of their duties were examined and found to be in proper form.
For the courtesy and co-operation of the various officials dur- ing the audit, I wish, on behalf of my assistants and for myself, to express appreciation.
Respectfully submitted,
EDW. H. FENTON, Chief Examiner.
EHF JMC
95
DIVISION OF ACCOUNTS
RECONCILIATION OF TREASURER'S CASH
Balance January 1, 1926
$22,876 60 268,477 64
Receipts 1926
$291,354 24
Payments 1926
$270,147 88
Balance December 31, 1926
21,206 36
$291,354 24
Balance January 1, 1927 $21,206 36
Receipts January 1 to 22, 1927 20,126 78
$41,333 14
Payments January 1 to 22, 1927:
Per warrants $22,827 22
Discount on revenue loan 632 05
$23,459 27
Balance January 22, 1927:
Merchants National Bank of Salem 17,873 87
$41.333 14
MERCHANTS NATIONAL BANK OF SALEM
Balance January 22, 1927, per statement $19,563 03
Balance January 22, 1927, per check book $17,873 87
Outstanding checks January 22, 1927, per list 1,689 16
$19,563 03
TAXES-1922
Outstanding January 1, 1926
$13 40
Payments to Treasurer
$13 40
TAXES-1923
Outstanding January 1, 1926
$257 28
Payments to Treasurer
$127 70
Abatements
10 10
Outstanding December 31, 1926
119 48
$257 28
96
HAMILTON TOWN REPORT
Outstanding January 1: 1927 $119 48
Outstanding January 22. 1927, per list $108 93
Cash on hand January 22. 192? (paid Treasurer February 3, 1927) 10 55
$119 48
TAXES-1924
Outstanding January 1. 1926
$3.408 02
Taxes 1925 reported as Taxes 1924 14
$3,408 16
Payments to Treasurer
$1.528 31
Abatements 3 05
Outstanding December 31, 1926
1,876 80
$3.408 16
Outstanding January 1. 1927
$1,876 80
Outstanding January 22, 1927. per list $1.769 80
Cash on hand January 22, 1927 (paid Treasurer February 3, 1927) 107 00
$1,876 80
TAXES-1925
Outstanding January 1. 1926
$24,185 95
Moth 1925 reported as Taxes 1925
1 40
$24,187 35
Payments to Treasurer 1926
$15.891 98
Transferred to tax titles
35 70
Abatements
280 85
Taxes 1925 reported as Taxes 1924
14
Outstanding December 31. 1926
7.978 68
$24.187 35
Outstanding January 1. 1927
$7.978 68
Outstanding January 22, 1927. per list $7,262 29
Cash on hand January 22. 1927 (paid Treasurer February 3, 1927) 716 39
$7.978 68
97
DIVISION OF ACCOUNTS
TAXES-1926
Commitment per warrant $131,207 01
Additional commitment 153 62
$131,360 63
Abatement after payment (refunded), 60 50
Abated, not committed 2 42
Abatements rescinded
36 30
Commitment list in excess of warrant
03
$131,459 88
Payments to Treasurer
$109,781 22
Abatements 1926 434 57
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