USA > Massachusetts > Norfolk County > Quincy > Inaugural address of the mayor, with the annual report of the officers of the city of Quincy for the year 1938 > Part 33
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The supplies for all departments in the City of Quincy (exclud- ing medical, surgical and food supplies for the Hospital, food for the Welfare department and books for the Schools and Library) have been purchased through this office. The department received duplicate slips from the hospital and welfare departments on pur- chases not made by the Purchasing Agent and these were noted and compared with existing prices. Any variance in price was called to the attention of the department.
During the year 8,551 requisitions were received from the vari- ous departments and these were divided as follows:
Assessors
53
Auditor
30
Building
26
Cemetery
109
City Clerk
142
Engineering
134
Executive
45
502
CITY OF QUINCY
Fire 440
Fire and Police
150
Gypsy Moth
102
Health
165
Highway
2359
Hospital
532
Law
3
Library
92
Park
226
Police
447
Property Management
4
Purchasing
109
Retirement
1
Sanitary
251
School
586
Sealer of Weights
15
Sewer
249
Tax
65
Treasurers
82
Water
489
Welfare
151
Wire
30
W. P. A.
1464
After pricing each item listed on the requisitions they were filled either by regular or emergency orders. During the year 7,043 regu- lar orders and 2,690 emergency orders were placed. The division of these orders may be compared in the tables accompanying this report. This table shows that 661/2% of the regular orders were placed with Quincy merchants or residents; 271/2% of the orders were placed in the Boston area; 31/2% with Braintree merchants and only 21/2% outside of greater Boston. Eighty-three per cent of the emergency orders were placed in Quincy. With a better knowl- edge of departmental needs and cooperation in forward planning by department heads the Purchasing Agent hopes to eliminate the "emergency order" in 1939.
1938
No. of Orders
Total Amount
Quincy Orders
Am't of Quincy Orders
Braintree Orders
Am't of Braintree Orders
Boston Orders
Am't of Boston Orders
Outside Area Orders
Am't of Outside Area Orders
January
February 21
42
$2,380.31
30
$1,676.26
2
$400.32
8
$293.42 6,169.05
2
$10.31
March
471
20,586.06
307
12,368.01
30
1,627.82
123
11
421.18
April
532
21,053.49
311
11,634.07
29
1,638.58
173
6,604.33
19
1,176.51
May
535
25,767.20
288
11,962.42
27
1,635.28
195
10,966.25
25
1,203.25
June
753
39,677.50
500
21,580.76
33
906.50
206
16,869.89
14
320.35
July
560
37,809.64
398
16,748.92
10
328.43
144
20,336.31
8
395.98
August
1080
41,738.37
672
26,701.97
16
251.28
374
14,483.72
18
301.40
September
793
34,759.23
553
20,111.43
24
854.17
197
13,428.06
19
365.57
October
795
45,537.25
569
23,036.75
25
1,301.92
185
20,348.76
16
849.82
November
758
32,471.08
579
18,750.32
21
655.34
138
11,449.52
20
1,615.90
December
724
27,319.93
469
13,157.16
23
1,258.15
219
12,273.14
11
631.48
Total
7043
$329,100.06
4676
$177,728.07
240
$10,857.79
1962
$133,222.45
163
$7,291.75
100%
Approx. 661/2%
3 1/2 %
27 1/2 %
21/2 %
..
..
REPORT OF PURCHASE AND SUPPLY DEPARTMENT
503
504
CITY OF QUINCY
EMERGENCY ORDERS 1938
No. of Orders
Amount
Quincy
2229
$17,277.66
Boston
248
3,571.00
Outside
25
504.95
Contract
188
..
Includes Road Materials, etc.
Totals
2690
$21,353.61
Items where the estimated cost exceeded $500 were advertised for public bidding by this department. In other cases where the cost did not exceed the above mentioned figure but where the Pur- chasing Agent deemed it advisable to ask for invitation bids, speci- fications were drawn and in each case after bids were opened the contracts were awarded in the best interest of the City of Quincy. Seventy-six contracts of this type were written during 1938 as follows :
CONTRACTS
Date 1938
Department
Contractor
Items
Amount
Jan. 19
Assessors
Bailey Press Golden Print
200 copies poll list Voting List ) Voting List S
$ 851.75
July 1
City Clerk
1,440.00
June 30
May 28
Lamp Contract
Granite City Electric Supply Co. Applies to Fire and Police, Hospital, School, Police, Public Works A. & J. Ignition Co.
1,000.00 Est. 200.00 Est.
June 1
Eveready Lamp
Gamewell Company
10 Master F. A. Boxes
2,000.00
May 17
Sager Electric Supply Co.
628.61
May 17
I). Silverman & Sons
841.00
May 21
Granite City Electric Supply Co.
10 Dual Panels
1,620.00
Aug. 2
Fire
Granite City Coal Co. ($6.45 per ton)
200 tons coal
1,290.00
Aug. 2
Quincy Oil Co. (.0575 top)
10,000 gals. #4 Fuel Oil
575.00
July 26
Gypsy Moth
Quincy Motor Co.
Ford Chassis
945.35
Aug. 1
Highway
American Oil Products Co.
Road Material Tarvia K. P.
Aug. 1
Lake Asphalt & Petroleum Co. of Mass. Asphalt
National Contractors Co. (5.15 per ton) Road Material
Aug. 2
Old Colony Crushed Stone Co.
Stone
Nov. 15
Wilbur Lakin (.95 ft.)
Edgestone
June 21
"Iospital
Mathewson Machine Works
Freezer
1,100.00
May 16
Troy Laundry Machine Div.
Washer
1,962.70
Aug. 15
City Fuel Co. (5.89 per ton)
1800 tons coal
10,602.00
June 8
Library
Fuel Oil #1 - #2
June 7
Goddard Service (#1 - . 069 #2 - . 055) Quincy Coal & Fuel Oil Co. (85 tons at 10.00)
Coal
850.00
May 12
Park
Chain Link Fence Co. of N. E.
Fencing
1,200.13
.Tuly 30
Chain Link Fence Co. of N. E.
Fencing
694.00
Aug. 23
Police
Granite City Coal Co. (200 tons at 6.30) Coal
1,260.00
505
REPORT OF PURCHASE AND SUPPLY DEPARTMENT
May 20
Fire and Police
Electrical Supplies Truck
Barrett Company (.1145 per gal.)
May 27
Granite City Print
CONTRACTS-(Continued)
Date 1938
Department
Contractor
Items
Amount
May 2
Norfolk Sales & Service Co.
3 Sedans
1,318.69
May 2 June 29
Quincy Motor Co., Inc.
4 Sedans 1,585.59
Stonberg Motors, Inc.
Ambulance
1,740.00
April Schoot
Avery & Saul
Tin, Wire, Sheet Metal
March 28
Edward E. Babb & Co.
Misc. Supplies
March 23
II. Boker & Co., Inc.
Scissors
April 15
Milton Bradley Co.
Misc. Supplies
April
Brown Wales Co.
Sheet Metal
Aug. 15
Chandler & Farquhar Co.
Band Saw
85.17
April 18
John S. Cheever
Misc. Supplies
Sept. 7
Cities Service Oil Co. (1.26 maximum per bbl.)
Fuel Oil
April 20
F. H. Crane Co., Inc.
Paper Towels
Woodworking Machinery 1,256.46
Misc. Supplies
200 tons coal 1,034.00
Boker
May
Granite City Coal Co. (5.42 per ton) Granite City Electrical Supply Co.
Electrical
May 2
Granite City Coal Co. (5.92 per ton) Granite City Print
Tracing Paper
June 13
June 13 School
Wayne Folding Gystands
1,743.00
May
April
Misc. Sheet Metal Toilet Tissue
April 18
Herrick Company Kendall Paper Co. Quincy Coal & Fuel Oil Co. (10.18 per ton for 50 tons) Storrs & Bement Co,
Egg Coal
Misc. School Supplies
509.00
506
CITY OF QUINCY
August 15 April 15 May 2
William H. Field Co.
Gledhill Bros.
3300 tons coal
19,536.00
Bituminous
April 15
.J. L. Hammett Co., Inc. J. L. Hammett Co., Inc.
Misc. Supplies
May 2 April 15
2
CONTRACTS-(Continued)
Date 1938
Department
Contractor
Items
Amount
May April 15 May
M. W. Vye Co.
Electrical
Henry S. Wolkins Co.
Misc. School Supplies Electrical
Sept. 7
Geo. H. Wahn Co. C. Y. Woodbury, Inc. (1.56 per bbl. max.) Wetmore Savage Div. Elgin Corp. of N. Y.
Fuel Oil
May
July 20 Sanitary
North Quincy Garage Co.
Chevrolet Chassis and Cab 730.00
April 26 Sewer
F. H. Crane & Sons, Inc. John J. Gallagher, Inc. (2.14 per bbl.) John J. Gallagher, Inc. L. Grossman & Sons (14.48 per M less .50) E. L. LeBaron Foundry Co.
Portland Cement Vitrified Clay Pipe
April 26
Sewer Brick
May 3
Manhole rints and covers, catch basins, grates, etc.
May 5
N. E. Concrete Pipe
May 5
N. E. Concrete Pipe
July 7
Water
Hersey Mfg. Co.
Water Meters
June 20
Monroe Co.
Double Gate Valves
690.30
July 7
National Meter Co.
Water Meters
June 30
Rensselaer Valve Co.
Tapping Valves Hydrants
June 20
Warren Pipe Co. of Mass., Inc.
Cement Lined Pipe
July 7
Worthington Gamon Meter Co.
841.90
May 3 Welfare
Granite Chevrolet Co., Inc.
1,090.30
May 16
Granite Chevrolet Co., Inc.
2 Sedans
1,160.30
May 16
North Quincy Garage Co.
242.42
Feb. 24
IV.P.A.
Bates Supply Co.
Stadium Supplies
575.00
May 3
Pinel Tool Co.
Reinforcing Bars
May 17
Quincy Ornamental Iron Works
Gates and Grills
990.00
507
REPORT OF PURCHASE AND SUPPLY DEPARTMENT
Electrical
Refuse Getter
1,202.95
July 18
Metal Culvert Pipe
May 5
May 5
Reinforced Concrete Pipe
Plain Concrete Pipe
635.04
400.00
Water Meters
1,477.40
Truck
2 Sedans
508
CITY OF QUINCY
On July 1st a supply department was opened and each month new items were added until at the end of the year over one hundred various items (mostly office supplies) were carried by this depart- ment. Actual figures show a savings in these items anywhere from 10% to 50%. Each month new items will be added and various types standardized in order to give the requisitioning department the best quality at the lowest cost. Approximately 250 orders were filled from the supply department.
Previous to the establishment of the Purchasing Department, al- though the Highway Department bought gasoline and oil in bulk, other departments paid posted retail prices on these items. After April 1, 1938, gasoline was purchased at tank car price and dis- pensed to all city cars and trucks from the municipal garage. At the close of the year the city was paying .065 per gallon plus State Tax for gasoline, a savings for the departments formerly buying outside, of .05c per gallon from the previous year and where one considers that the City departments use approximately 140,000 gal- lons per year the savings on this item alone offsets the Purchasing Agent's salary. Motor oil (100% Penn.) was purchased at an aver- age of .30c per gallon, anti-freeze alcohol at .35c per gallon and other anti-freezes at wholesale prices. The Purchasing Agent bought automobile tires during the year at costs considerably under prices paid in previous years and in this instance the average sav- ings has been 15%. Printing costs have been cut 25%.
Hardware costs were reduced anywhere from 10% to 20%. Paints and painting supplies showed a reduction of 10% or more. Fencing was bought during the year at most favorable prices. As previously stated office supplies have been purchased at savings ranging from 10% to 50%. It is safe to figure among the hundreds of items bought during the year that the newly established Department of Purchase and Supply has saved an average of 10% on all pur- chases. This, in itself, would approximate a $35,000 savings for the City.
One of the most important by-products of the establishment of centralized purchasing in the City of Quincy has been the closer accounting control over expenditures for supplies, materials and equipment. This control was responsible for the notable achieve- ment in 1938 of the City Auditor closing his books without one deficit bill in any one of these accounts. It is all the more worthy of notice when the deficit bill figures for other years are checked : 1934 of $20,496; 1935 of $22,630; 1936 of $6,200; 1937 of $24,626.
During the seven months service of your Purchasing Agent he has attempted to exhibit a spirit of cordiality and fair play toward vendors showing no favoritism and always bearing in mind his duty to the taxpayers of the City of Quincy.
The cooperation shown by the various departments in the first year of the centralized purchasing system is appreciated by the Purchasing Agent and I take this opportunity of thanking every member of our City Government as well as the hundreds of vendors who dealt with the City, for their help in the success of the De- partment of the Division of Purchase and Supply during 1938.
Respectfully submitted,
JOHN T. LANE,
Purchasing Agent.
INDEX
Page Adams Temple & School Fund, Treasurer's Report . 110
Assessing Department, Report of 124
Auditor of Accounts, Report of . 18
Appropriations, Detail of 46
Balance Sheet 30
Borrowing Capacity 28
Debt Schedule 32
Debt Statement . 27
Expenditures-Chart
46
Expenditures, Detailed Schedule of 60
Receipts, Detailed Schedule of 54
Tax Collections . 41
Water Collections 43
Building Inspector, Report of 263
City Officials for 1939
13
Clerk, Report of City
314
Births
341
Deaths .
. 366
Elections
382
Marriages . 315 Harbor Master, Report of . 312
Engineering Department, Report of 270
Fire Department, Report of . 253
Fire & Police Signal Department, Report of . 261
Health Department. Report of Health Commissioner 137 Statistical Tables 142:
Hospital, Report of City 189
Board of Managers, Report of . . 195
Staff, Report of President 214
Superintendent, Report of 202: Inaugural Address . 5
Library, Report of Thomas Crane Public . 410
Park Department, Report of . . 401
Physician. Report of City . 243
Planning Board, Report of City 289
INDEX
Page
Police Department, Report of
. 244
Public Works, Report of Commissioner of . 291
Purchasing Department, Report of .
Retirement System, Report of . 501
115
Retirement System, Treasurer's Report .
113
School Department, Report of
426
School Committee, Report of
428
School Staff . 476
Statistics 450
Superintendent, Report of
. 430
Sealer of Weights & Measures, Report of
268
Sewer Department, Report of
297
Solicitor, Report of City
. 313
Survey, Report of Board of 290
Taxes, Report of Collector of . 126
Treasurer, Report of City . 99
Water Department, Report of . 300
Welfare, Department, Report of . . 238
Wire Inspector, Report of . . 266
Woodward Fund, Treasurer's Report
. 108
THOMAS CRANE PUBLIC LIBRARY 3 1641 0090 8373 8
Cop 12
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