USA > Massachusetts > Hampshire County > Williamsburg > Town Annual Report of the Officers of the Town of Williamsburg 1960 > Part 4
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During the past year a file has been compiled on plans and procedures during an emergency as recommended by the Office of Civilian Defense and Mobilization.
Until such time as a full staff of volunteers has been sworn in, we are not eligible for further assistance from the government. It seems to be a problem to find volun- teers willing to accept the responsibilities connected with this important work. Especially needed are a ham radio operator and someone with a working knowledge of auxiliary power units. The present staff consists of the director, assistant director and a licensed registered prac- tical nurse equipped with disaster training. Civil de- fense mobilization is the responsibility of every citizen. The individual must be prepared to take care of himself in an emergency and contribute to organized survival.
Each individual and family should learn :
1. the warning signals and what they mean
2. first aid and home preparedness
3. protection from radio active fallout
4. the use of CONELRAD - 640 or 1240 kilocycles on AM radio for official directions.
Each person or family should be prepared to meet in- dividual survival requirements for two weeks following an attack without dependence on outside assistance. Essential items such as food not requiring refrigeration
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and edible without heating, fuel, first aid supplies, fresh water, flashlights, battery powered radio and warm bed- ding. Persons or groups willing to offer services will be greatly appreciated.
Respectfully submitted, CARL M. HEMENWAY
Director
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Jury List
JULY, 1960
Lewis H. Black Charlotte M. Bachand
Claire G. Besner
Leroy A. Dansereau
Raymond Minor Frost, Jr.
Alice Golash
Barbara R. Hathaway
William H. Ice
Helen S. Kellogg
Joseph A. Kostek
Warren O. McAvoy
Louise Mosher
Neva Nash O'Neil
Leon M. Shumway
Thomas Talbot
Mary E. Wells
Walter L. Bachand
William H. Beattie, Sr.
Helen Cumm Esther A. Golash
Helen A. Taradaina
Elizabeth M. Allaire
Harvey E. Cranston, Jr.
Marvin K. Banister
Albert R. Adams Fred E. Blobel
Leo N. Duval Leila E. Hyde
Ernest A. Parker
Farmer Housewife Commercial Artist Machine Operator Salesman Cryptographer Clerk Day Laborer Housewife Machine Operator Horticulturist Secretary Cook Farmer Maintenance Rest Home Owner Foreman Polisher Housewife Assembler Unemployed Personnel Supervisor Mold Builder Caretaker Truck Driver Shovel Operator Self Employed Retired Teacher Machinist
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Goodwin Brown Victor J. Lezynski
Press Operator Assembler
During 1960 Richard J. Culver, Russell S. Clark, Ed- ward J. Crotty, Sr., Jean E. Hemenway, Goodwin B. Brown and Lawrence E. Coogan were drawn to serve on Jury.
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Report of the Highway Department
To the Townspeople of Williamsburg :
I herewith submit a brief summary of work accom- plished in the various highway accounts during the year ending December 31, 1960.
WINTER HIGHWAYS
During the winter months of 1960 a total of 30 storm centers moved through our area. Included among these were 24 snow storms and 6 rain or freezing rain storms with a total accumulation of 89" of snow. It was neces- sary to plow 14 of these storms, plus extra plowing of 5 of them caused by drifting. A total of 1,716 yards of sand and 107.11 tns of salt were used in sanding opera- tions for the 27 storms which required this.
CHAPTER 81
In our Chapter 81 report we are enclosing names of streets and amounts expended on various types of pro- jects. We tried for the first time hiring a motor grader for the scraping of dirt roads. Although this system kept our dirt roads in fairly good condition it was more costly than previous methods-about one thousand dollars more. The money in this account is expended and all projects have been completed and approved by the Department of Public Works Office in Greenfield.
DEPOT ROAD PROJECT
With the money in this account a top was put on 1,600 feet of Depot Road where drainage was installed and
87
gravel applied last year. We used a new material for this top-an asphalt mix instead of the tar formerly used for this type of work. There is a 5ยข per gallon saving in using asphalt and I believe that it makes a better top. Also, heavier stones were used in the first two applica- tions, 3/4" for the first application and 1/2" for the second with 3/8" grits used for the final application.
CHAPTER 90 MAINTENANCE
With this account we graded shoulders and ditched the entire length, or 1 mile, of North Farms Road and the section of Mountain Street from North Farms Road to Adams Road. 560 yards of excess material were hauled away during this operation. We also had a "first" in this account. For the first time Type I mix, laid in place by machine, was used for 450 feet of Mountain Street. I believe this to be the solution for smoothing up and obtaining a long wearing surface on Chapter 90 roads. We also sealed Mountain Street from North Farms Road to Adams Road and Ashfield Road from Conway Road to the town line. Three drainage structures were replaced on Mountain Street near the Whately line.
CHAPTER 90 CONSTRUCTION
With this account we put top on the Ashfield Road from Sta. 141 to Sta. 166, a distance of 2,000 feet, using asphalt in lieu of tar and heavy stone for two base courses. Also installed 312 feet of Flex-beam guard-rail over new Multiplate Pipe Arch installation and graded shoulders and finished this section of road. We then moved to the other end of this road-the intersection of Ashfield and Bullard Roads and cut the right of way, installed cross drain, all rough excavating, and gravelled to grade.
The west side of this section is very wet and at least 450 feet of side drains will have to be installed next year.
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BRIDGES AND RAILS
With this account we put new cross stringers and new decks on two large structures, Grist Mill Bridge and Mill Street Bridge, so-called. Although this helps these bridges they still have to be posted for 6 tons and some long range planning should be started for finding ways and means for replacing this type of bridge. Also, some railing work was done and minor repairs on other bridges made.
Respectfully submitted,
HARRY W. WARNER, JR. Highway Superintendent
CHAPTER 81 EXPENDITURES
Mountain St.
$298.90
Chesterfield Rd.
97.60
Ashfield Rd.
712.36
Conway Rd.
408.92
Shumway Rd.
195.29
Depot Rd.
1,764.74
Nash St.
1,160.18
Ice Rd.
45.95
Valley Rd.
95.55
Mill St.
9.00
Village Hill Rd.
429.64
Old Goshen Rd.
1,423.59
Briar Hill Rd.
664.50
Petticoat Hill Rd.
831.86
Unquomonk Rd.
90.00
South St.
1,659.20
Hyde Hill Rd.
816.40
Gere Hill Rd.
23.11
Bullard Rd.
41.00
89
Adams Rd. North Farms Rd. Hatfield St.
674.26
30.00
5.00
Kingsley Ave.
106.00
South Main St.
48.00
Hemenway Rd.
1,268.54
O'Neil Rd.
538.05
Main Rd. (Route 9)
27.05
Edwards St.
5.00
Maple St.
5.00
Grove St.
5.00
Fairfield Ave.
351.00
Main St.
124.00
Sanatorium Rd.
328.00
Eastern Ave.
25.00
Snow
392.62
Total
$14,700.31
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Road
Drainage
Surface Seal Work
Scrape
Patch
Gravel
Brush
Signs
Storm Damage Donna
Snow
Totals
1 Mountain St.
$50.00
$50.00
$119.20
28.50
51.20
298.90
2 Chesterfield Rd.
10.00
73.60
14.00
97.60
3 Ashfield Rd.
18.00
190.00
300.00
119.79
18.00
66.57
712.36
4 Conway Rd.
25.00
268.92
107.00
8.00
408.92
5 Shumway Rd.
111.03
78.26
6.00
1,95.29
6 Depot Rd.
150.00
339.45
767.24
99.00
20.05
26.00
365.00
1,764.74
7 Nash St.
203.50
820.00
113.68
18.00
1,160.18
8 Ice Rd.
45.95
45.95
9 Valley Rd.
45.25
10.00
4.00
36.30
95.55
10 Mill St.
9.00
11 Village Hill Rd.
367.85
47.79
6.00
8.00
429.64
13 Old Goshen Rd.
268.00
365.00
460.00
55.09
18.00
257.50
1,423.59
14 Briar Hill Rd.
107.00
510 00
47.50
664.50
15 Petticoat Hill Rd.
144.31
442.55
21.00
224.00
831.86
17 Unquomonk Rd.
90.00
90.00
18 South St.
626.80
905.00
109.40
18.00
1,659.20
19 Hyde Hill Rd.
476.40
260.00
28.00
40.00
12.00
816.40
21 Gere Hill Rd.
23.11
23.11
22 Bullard Rd.
35.00
6.00
41.00
23 Adams Rd.
69.22
447.25
35.79
112.00
10.00
674.26
24 North Farms Rd.
15.00
15.00
30.00
25 Hatfield St.
5.00
5.00
26 Kingsley Ave.
80.00
21.00
5.00
106.00
27 South Main St.
38.00
10.00
48.00
5.00
4.00
28 Hemenway Rd.
629.54
547.00
74.00
12.00
1,268.54
30 O'Neil Rd.
8.03
338.77
8.00
53.75
538.05
31 Main Rd. (Rte. 9)
27.05
27.05
32 Edwards St.
5.00
5.00
33 Maple St.
5.00
5.00
36 Grove St.
5.00
5.00
37 Fairfield Ave.
320.00
31.00
351.00
38 Main St.
120.00
4.00
124.00
39 Sanatorium Rd.
303.00
15.00
10.00
328.00
45 Eastern Ave
25.00
25.00
392.92
392.92
$3,534.73 $4,241.62 $3,710.02 $1,143.45
$585.05
$262.50
$87.50
$742.82
$392.62
$14,700.31
Budget Figures
$4,050.00 $5,000.00 $2,750.00 $1,500.00
$700.00
$410.00 Contingent
$290.00
$392.62
$14,700.00
6.00 129.50
ANNUAL REPORT
of the
SCHOOL DEPARTMENT
of the
Town of Williamsburg
for the
YEAR ENDING DECEMBER 31, 1960
School Organization
SCHOOL COMMITTEE .
Mr. Kenneth Sherk, Chairman 1962
Mrs. Mary Kellogg, Secretary 1961
Mr. Joseph Batura 1962
Miss Eleanor Mansfield 1963
Mr. Richard Warren 1961
SUPERINTENDENT OF SCHOOLS
Francis P. Reddington Office - Anne T. Dunphy School
SCHOOL PHYSICIANS
Dr. Joseph Hobbs, Williamsburg
Dr. Ruth Hemenway, Williamsburg
SCHOOL NURSE
Mrs. Margaret Madison, Williamsburg
SUPERVISORS OF ATTENDANCE
H. Merrill Bisbee, Williamsburg Charles Sabo, Haydenville
SUPERVISORS AND SPECIAL TEACHERS
Mrs. Elizabeth B. Ferrante, Florence Mrs. Mary G. Lettau, Northampton Miss Olive Healy, West Chesterfield Mrs. Evelyn Kmit, Williamsburg Mrs. Jean Snow, Williamsburg
Art German Music
Physical Education Reading
94
MEETING OF SCHOOL COMMITTEE
Last Wednesday of each month
HELEN E. JAMES SCHOOL Colony 8-4421
Principal, Mr. Earl F. Tonet, Guidance
387 Florence Rd., Northampton
Mrs. Eleanor Bart, Social Studies, Commercial Subjects 41 Conz St., Northampton
Mrs. Anne Belck, Science Williamsburg
Mr. Robert Branch, Vice Principal, Mathematics 61 Meadow St., Florence
Mrs. Anna B. Curtis, English, grades7 and 8 Chesterfield
Mrs. Hilda D. DeNood, French, Modern European His- tory
Haydenville
Miss Martha Dickerman, Social Studies, grades7 and 8 Williamsburg
Mrs. Frances Grinnell, Commercial Studies 32 Conz St., Northampton
Mrs. Jean Gromacki, Mathematics, grades 7 and 8 Prospect St., Hatfield
Mrs. Margaret Halberstadt, English, Librarian Williamsburg
Mr. Donald McGregor, Science, grades 7 and 8 51 Marshall St., Northampton
Mr. Bernard McColgan, Social Studies Williamsburg
95
Mrs. Marjorie McKusick, Latin, English, Social Studies Haydenville
Mrs. Marie Thomas, English Haydenville
Mr. Edward Trzcienski, Science, Physical Education 15 Church St., Northampton
ANNE T. DUNPHY SCHOOL Colony 8-7988
Principal, Edith D. Foster, Williamsburg-grade 6 Mrs. Margaret Breckenridge, Williamsburg-grade 5 Mrs. Gertrude Ramstrom, Haydenville-grade 4 Mrs. Mary Brequet, Haydenville-grade 3 Mrs. Ethel Graves, Williamsburg-grade 2 Mrs. Sophie Eaton, Williamsburg-grade 1
HAYDENVILLE CENTER SCHOOL COlony 8-4912
Principal, Margaret Trainor, Haydenville-grade 6 Mrs. Marion Hickey, Haydenville-grade 5
Mrs. Priscilla Kostek, Haydenville-grade 4 Mrs. Ruth Nash, Williamsburg-grade 3
Mrs. Doris Tilley, Williamsburg-grade 2
Miss Mary Crampton, Haydenville-grade 1
SCHOOL ADJUSTMENT COUNSELOR
Mrs. Jane Marx
Haydenville Center School-COlony 8-7534
SCHOOL CENSUS - OCTOBER 1, 1960 Haydenville
5-7
7-16
16 or over
Boys
17
90
11
Girls
22
96
23
39
186
34
225
96
Williamsburg
Boys
22
125
16
Girls
27
95
11
49
220
27
269
Combined Total
88
406
50
544
NET EXPENDITURES FOR SUPPORT OF SCHOOL 1960
School Dept. Expenditures 1960
$211,999.21
Claims and Reimbursements
Chapter 70
$33,994.53
Transportation
6,294.50
Supt. Salary
1,400.00
Special Class
1,155.00
Vocational
2,238.86
Adjustment Counselor
3,600.00
P. L. 874
5,026.05
Tuition Pupils
32,915.01
Telephone Charges
98.11
State Wards
1,263.24
National Defense Education Act Title III
400.00
Total Income
88,385.30
Net Expenditures from Local Taxation
$123,613.91
97
Report of School Committee
To the Townspeople of Williamsburg :
Greetings :
The School Committee, comprising Miss Eleanor Mans- field, Mrs. Charles Kellogg and Messrs. Joseph Batura, Richard Warren and Kenneth Sherk, organized with Mrs. Kellogg as Secretary and Kenneth Sherk as Chairman. Regular meetings on the last Wednesday of each month and several special meetings were held. The meetings of the School Committee are open to the public.
Increases in teachers' salaries were carried out in accordance with the plan devised to get the teaching staff on the salary scale which was revised last year to meet the $4,000.00 minimum required by state law.
We finished the fiscal year with a very small balance. Reimbursements from the State and Federal Government along with tuition payments for out-of-town pupils amount to $88,385.30 which is a substantial fraction of our gross budget. Tuition charges to out-of-town pupils was raised effective September 1961. The rates are $350.00 per pupil for Junior High School and $400.00 for the Senior High School.
The increase in enrollment required the addition of an- other teacher to the staff and the renovation of the last available room in the basement of the Helen E. James School. On the other hand, it is only because of the larger number of students that we are able to offer the solid educational curriculum that we presently do without making the cost per student disproportionate. Parents are invited to discuss the details of the program in rela-
98
tion to a particular student and his educational objectives with the Principals or the Superintendent. The gradu- ating class was larger than those of the past decade and we anticipate an increase for the coming year. A rela- tively large number of the graduates continued their education in colleges or professional schools.
During the summer, Mr. Bertrand Roger resigned as Principal of the High School and the Committee was unanimous in choosing Mr. Earl Tonet as his successor.
General items of repair, many of them unforseen, and standard items of maintenance were handled in the regu- lar manner. The heating system in the Haydenville School was greatly improved by changing from coal to oil as fuel. The funds for this change were appropriated at the regular Town Meeting.
Our audio-visual aids and our equipment for teaching science have been augmented by matching funds from the Federal Government. There are more improve- ments to be made in these fields, especially in science materials and facilities. New text books, school furni- ture and typewriters were purchased to meet the de- mands of our increased enrollment.
The Committee is grateful for the continued interest of the Rotary Club and the donors of the Western Hamp- shire Scholarship in helping our graduates to continue their education in a college or university of their choice.
The townspeople must face decisions based upon the report of the School Building Needs Committee and de- cide as soon as possible whether the Williamsburg school system will maintain the depth and breadth of its present curriculum or revert to a smaller, less adequate and more expensive program for the preparation of our students for a college career, a vocation or a profession. We urgently need more classrooms and an adequate science laboratory.
99
The Committee wishes to acknowledge the good rela- tions it has enjoyed in its dealings with the townspeople, town officials and all members of the staff.
Sincerely,
KENNETH W. SHERK For the School Committee
100
Superintendent's Report
I am pleased to submit my second annual report as your Superintendent of Schools.
Formal Parent-Teacher conferences were held in No- vember after the first marking period. The first report card normally is the focal point of the conference and gives both the teacher and parent a common topic of discussion. Most of the parents seem to enjoy and want these conferences, mainly because there is a personal rela- tionship forged between the parent and the teacher. This relationship should and usually does develop into a stronger bond of joint responsibility on the part of the teacher and the parent in relation to the child. These conferences provide an excellent opportunity to advise parents about the leadership, attention span, study habits, homework results, special abilities, particular weaknesses and self-reliance aspects of the child's growth, along with his achievement and effort.
The report cards of grades three through eight have been revised. The principal changes made were a pro- vision for reporting effort as well as achievement and a larger space made available for teacher and parent com- ment. The inclusion of an effort column is felt to be im- portant because it gives parents an additional factor con- cerning the progress of their child. It indicates whether or not a child working up to capacity.
Every effort is being made to promote the closest pos- sible school-home relationship. The parent-teacher con- ferences, the revision of the report card, a sincere invi- tation to parents to visit school at any time and the will- ingness of the teachers to make themselves available for meetings with parents are evidences of this desire.
101
Enrollment figures in all schools taken October 1, 1960 are as follows :
Anne T. Dunphy School
163
Haydenville Center School
124
Helen E. James School
302
589
Smith's School
15
Northampton Special Class
3
18
The figures above include tuition pupils from the following towns :
Chesterfield
19
Cummington
7
Goshen
21
Northampton
2
Westhampton
37
Worthington
29
115
Our principal increase in enrollment has been in the Senior High School (grades 9 through 12) and all evi- dence seems to indicate that this trend will continue through 1963, at which time we anticipate a leveling off process.
The enrollment of October 1, 1959, and October 1, 1960, and the projected enrollment for the next seven years would show this picture (grades 9 through 12).
September 1959
170
September 1960
206
September 1961
235
September 1962
258
September 1963
274
102
September 1964 270
September 1965 267
September 1966 271
September 1967
276
From a long range viewpoint, this increased enrollment will benefit the town of Williamsburg both financially and educationally. A small high school can be financially burdensome if the fixed costs which must be met, regard- less of enrollment, are to be borne entirely by one town. We are fortunate in that a large percentage of our high school student body consists of tuition pupils from neigh- boring towns, thus providing a broader financial base to absorb these fixed high school costs.
These statements are made with full recognition of the fact that increased enrollment has presented the necessity of providing additional classroom space.
The report of the School Building Needs Committee shows in detail the financial effect of our tuition pupils.
There can be no doubt that Williamsburg will benefit educationally from an increased enrollment.
A larger student body will make it possible to offer a greater variety of educational opportunities to students with different capacities and interests.
We need several kinds of educational programs and we need to have them presented with varying degrees of depth so that studetns can progress at different rates to make maximum use of their educational hours.
In concluding this report, I wish to express my appre- ciation to the School Committee for their splendid under- standing and assistance throughout the year. The teach- ers are to be commended for the spirit of professional loyalty they have shown at all times. My thanks to Mrs.
103
Robert O'Neill, to the cafeteria staff and to our school custodians for their most pleasant helpfulness and co- operation. I am deeply grateful to the parents, citizens and community organizations for their continued efforts to improve our educational program.
FRANCIS P. REDDINGTON Superintendent of Schools
104
Report of School Nurse
The annual report of the school nurse is herewith sub- mitted for January 1, 1960 - December 31, 1960.
All primary school children were weighed and meas- ured twice during the school year.
In high school the 7th, 9th and 12th grade pupils were weighed and measured at the time of the physical exami- nation, also all basketball players, cheer leaders and cross country runners.
The audiometer was borrowed from the Amherst Public Health Center and used in the three schools during Janu- ary. Eight children failed this test and were referred to the family doctor.
During January and February, Dr. Modestow did dental examinations on 172 children. Twenty-five treat- ments were completed at the closing of school in June.
An immunization clinic for diphtheria, tetanus and whooping cough was held in April and May. The school doctors weer assisted in each town and 321 children were inoculated.
In June an immunization clinic was held to administer a fourth or booster injection of polio vaccine. Dr. Hem- enway was assisted in Haydenville and Dr. Hobbs in Williamsburg. 469 received the injection.
Vision tests were done in September. Forty-three children failed this test and were referred to an ophthol- mologist.
105
Physical examinations were done in Haydenville by Dr. Hemenway during October and in Williamsburg by Dr. Hobbs. Defects found are usually minor, such as, wax in ears, flat feet, poor posture, underweight, over- weight, skin allergies and need of dental care.
Several children were taken to the doctor or hospital for advice or X-ray of bumps, bruises and sprains. A few were sent to Springfield Clinic for diagnosis or ortho- pedic troubles.
Many cases of chicken pox were reported among school children and a few cases of measles.
Classroom inspection was made in all grade rooms at least once a month.
I wish to thank Mr. Reddington, the school physicians, the school committee, and all parents for their coope- ration.
Respectfully submitted,
MARGARET MADISON, R.N.
106
State Audit
To the Board of Selectmen
Mr. Walter E. Kellogg, Jr., Chairman Williamsburg, Massachusetts
Gentlemen :
I submit herewith my report of an audit of the books and accounts of the town of Williamsburg for the period from September 1, 1958 to June 11, 1960, made in accord- ance with the provisions of Chapter 44, General Laws. This is in the form of a report made to me by Mr. William Schwartz, Assistant Director of Accounts.
Very truly yours,
HERMAN B. DINE Director of Accounts
HBD:EM
Mr. Herman B. Dine Director of Accounts Department of Corporations and Taxation State House, Boston
Sir :
In accordance with your instructions, I have made an audit of the books and accounts of the town of Williams- burg for the period from September 1, 1958, the date of the previous examination, to June 11, 1960, and report thereon as follows :
107
The financial transactions, as recorded on the books of the several departments receiving or disbursing money for the town or committing bills for collection, were ex- amined, checked, and verified by comparison with the records in the offices of the town accountant and the town treasurer.
The books and accounts in the town accountant's office were examined and checked, the recorded receipts being compared with the treasurer's books and with the records in th several departments collecting money for the town. The payments, as entered, were checked with the treas- urer's books and with the treasury warrants, while the appropriations, transfers, and loans authorized were checked with the town clerk's records of financial votes passed by the town meetings and with the finance com- mittee's authorizations of transfers from the reserve fund.
The ledger accounts were analyzed, the necessary adjustments resulting from the audit were made, and a balance sheet, showing the financial condition of the town on June 11, 1960, was prepared and is appended to this report.
The books and accounts of the town treasurer were ex- amined and checked in detail. The cash book was footed and the recorded receipts were compared with the town accountant's books, with the departmental records of payments to the treasurer, and with other sources from which money was paid into the town treasury. The pay- ments were compared with the warrants approved by the selectmen and with the town accountant's books.
The treasurer's cash balance on June 11, 1960 was proved by actual count of the cash in the office, by recon- ciliation of the bank balance with a statement received from the depository, and by examination of a savings bank book.
108
The records of payroll deductions for Federal and State taxes, for the county and teachers' retirement systems, and for Blue Cross and Blue Shield were examined. The deductions were footed, the payments to the proper agen- cies were verified, and the balances on hand were recon- ciled with the respective controls in the accountant's ledger.
The payments on account of maturing debt and interest were proved by comparison with the amounts falling due and checked with the cancelled securities and coupons on file.
The savings bank books and securities representing the investments of the several trust and investment funds in the custody of the town treasurer and the trustees were examined and listed. The income was proved and all transactions and balances were verified and compared with the books of the town accountant.
It was noted that during the period covered by the audit purchases of bank stock were made contrary to the provisions of Section 54, Chapter 44, General Laws, which reads as follows :
"Trust funds, including cemetery perpetual care funds, unless otherwise provided or directed by the donor thereof, shall be placed at interest in savings banks, trust companies incorporated under the laws of the commonwealth, banking companies incorpo- rated under the laws of the commonwealth which are members of the Federal Deposit Insurance Cor- poration, or national banks, or invested by cities and towns in paid-up shares and accounts of and in co- operative banks, or in shares of savings and loan associations or in shares of federal savings and loan associations doing business in the commonwealth to an amount not exceeding ten thousand dollars, or in bonds or notes which are legal investments for sav- ings banks. This section shall not apply to Boston."
109
The books and accounts of the tax collector were ex- amined and checked. The taxes and excise outstanding at the time of the previous examination, as well as all subsequent commitments, were audited and proved. The recorded collections were checked with the payments to the treasurer as shown by the treasurer's and the accountant's books; the abatements, as entered, were compared with the assessors' records of abatements granted; and the outstanding accounts were listed and reconciled with the respective controls in the town accountant's ledger. The cash balance on June 11, 1960 was proved by actual count of the cash in the office and by reconciliation of the bank balance with a statement received from the depository.
It is recommended that prompt action be taken to pro- cure a settlement of the delinquent tax and motor vehicle and trailer excise accounts which date back to 1954.
The records of departmental and water accounts re- ceivable were examined and checked. The commitments were verified, the recorded collections were proved with the payments to the treasurer, the abatements were com- pared with the departmental records of abatements granted, and the outstanding accounts were listed and reconciled with the respective ledger controlling accounts.
Further verification of the outstanding tax, excise, water and departmental accounts was made by mailing notices to a number of persons whose names appeared on the books as owing money to the town, the replies re- ceived thereto indicating that the accounts, as listed, are correct.
The financial records of the town clerk pertaining to receipts for dog and sporting licenses issued, as well as for gasoline renewals, were examined and checked. The payments to the town treasurer and to the State were verified, and the cash on hand June 11, 1960 was proved by actual count.
110
The appropriations as voted by the town meetings were listed from the records of the town clerk and compared with the aggregate amount raised by the assessors in the determination of the tax rate for 1959.
The records of departmental cash collections by the board of selectmen and the sealer of weights and measures, as well as by the police, health, highway, school, and library departments, and by all other departments in which money was collected for the town, were exam- ined and checked. The payments to the town treasurer were verified by comparison with the treasurer's and the accountant's books, and the cash on hand in the general departments was proved by actual count.
The surety bonds of the officials required by law to furnish them for the faithful performance of their duties were examined and found to be in proper form.
In addition to the balance sheet, there are appended to this report tables showing reconciliations of the treas- urer's and the tax collector's cash, summaries of the tax, excise, departmental, and water accounts, as well as schedules showing the condition and transactions of the trust and investment funds.
For the cooperation extended by the several town offi- cials during the progress of the audit, I wish, on behalf of my assistants and for myself, to express appreciation.
Respectfully submitted,
WILLIAM SCHWARTZ
Assistant Director of Accounts
WS:FC
111
TOWN OF WILLIAMSBURG Balance Sheet - June 11, 1960 GENERAL ACCOUNTS
Assets
Cash, $65,308.47
Payroll Deductions :
Federal Taxes, $14.80
State Taxes, 420.57
County Retirement System, 9.90
Levy of 1954 :
Personal Property, 26.30
Levy of 1955 :
Personal Property, 36.00
Levy of 1956 :
Personal Property, $51.27
Real Estate, 696.07
747.34
Levy of 1957 :
Poll, $4.00
Personal Property, 161.50
Real Estate, 2,360.87
Agency : County-Dog Licenses, $86.75 Tax Collector's Fees, 6.00
Excess-Sale Lands of Low Value, 226.49
319.24
2,526.37
Liabilities and Reserves
Accounts Receivable : Taxes :
112
Blue Cross and Blue Shield, 83.77
$529.04
Water Extension Deposits,
2,780.00
113
Levy of 1958 :
Poll,
$18.00
Personal Property, 76.03
Real Estate,
3,976.04
Tailings : Unclaimed Checks, $111.13 Anne T. Dunphy School Land Purchase, 600.00
4,070.07
711.13
Levy of 1959 :
Poll,
$16.00
Personal Property, 1,201.94
Real Estate,
19,189.39
20,407.33
Levy of 1960 : Poll, 1,068.00
Motor Vehicle and Trailer Excise :
Levy of 1955,
$134.72
Levy of 1956,
63.40
Levy of 1957,
225.78
Levy of 1958,
408.31
Levy of 1959, 3,130.18
Levy of 1960, 3,100.06
7,062.45
Trust Fund Income :
Henry M. Hills Hospital
Bed Fund,
$143.62
Whiting Street Worthy
Poor Fund,
188.09
Mary L. Main Worthy
Poor Fund,
628.71
Henry W. Warner Worthy
Poor Fund,
455.83
Electa Waite Charity
Fund,
507.36
Lyman D. Waite Charity
Fund,
281.46
Albert S. Hills Charity
Fund,
193.89
C. J. Hills Charity Fund, 81.25
Collins School Fund,
877.87
Farm Animal Excise :
114
Levy of 1959,
15.25
Tax Possession,
192.43
Departmental :
Disability
Assistance,
$2,687.34
Aid to Dependent
Children,
2,023.57
Old Age Assistance,
781.66
5,492.57
Water:
Rates,
$2,852.94
Miscellaneous, 433.80
Petticoat Hill
Extension,
262.50
3,549.24
Aid to Highways : State, $16,800.00 5,250.00
County,
22,050.00
Byron Loomis School
Fund,
964.77
Ethel Curry School
Fund,
110.80
Albert D. Sanders
School Fund,
633.94
Ellsworth H. Hyde
School Fund,
520.59
Anne T. Dunphy School
Fund,
286.86
Anne T. Dunphy-Benefit
Helen E. James School
Fund,
145.73
Women's Christian
Temperance Union
Clock Fund,
29.17
6,049.94
Federal Grants :
Disability Assistance :
Assistance,
$741.70
Aid to Dependent Children :
Administration,
259.47
Aid,
3,858.12
Revenue 1960 :
Appropriations
Voted,
$404,402.97
Deduct :
Polls Assessed,
-1,070.00
Estimated Receipts
Collected,
-57,700.20
Education,
5,198.10
Public Law 85-864,
National Defense,
835.77
Available Funds
Voted,
-32,822.71
312,810.06
Loans Authorized :
Fire Truck,
15,000.00
Revolving Funds :
School Lunch,
$1,103.22
School Athletics,
2,333.59
3,436.81
Unprovided For or Overdrawn Accounts : Overlay Deficits : Levy of 1946, $18.40
Levy of 1957, 18.40
Levy of 1948, 20.40
Levy of 1949, 19.20
Appropriation Balances : Revenue :
General,
$244,920.32
Water:
Maintenance and
Operation,
7,532.36
115
Old Age Assistance : Administration, 564.78 Assistance, 7,083.68
School :
Public Law 81-874,
Federal Works Agency-
Water Plans and
Emergency,
12.00
18,553.62
Levy of 1950, 18.40
Levy of 1951, 18.80
Levy of 1952, 22.40
Levy of 1953,
65.07
201.07
Due from Onslow G. Spelman Fund, 805.18
Overdrawn Appropriation : Highways-Chapter 81, 502.07
Construction and Extension, 819.20
Non-Revenue : Anne T. Dunphy Elementary School Construction, 3,628.83
256,900.71
Loans Authorized and Unissued,
15,000.00
Overestimates 1959 : State Recreation Areas Assessment, $93,95
County Tax,
2,007.56
2,101.51
Road Machinery Fund, 3,550.55
Reserve Fund-Overlay Surplus, 25,023.78
Overlays Reserved for Abatements : Levy of 1954, $26.30
Levy of 1955, 36.00
Levy of 1956, 747.34
Levy of 1957, 2,526.37
Levy of 1958, 4,070.07
116
Levy of 1959, 5,565.56
12,971.64
Revenue Reserved Until Collected : Motor Vehicle and Trailer Excise, $7,062.45
Farm Animal Excise, 15.25
Tax Possession, 192.43
Departmental,
5,492.57
Water,
3,549.24
Aid to Highway,
22,050.00
38,361.94
Surplus Revenue :
General, $69,414.33
Water,
6,165.96
75,580.29
$461,870.20
$461,870.20
117
DEBT ACCOUNTS
Net Funded or Fixed Debt : Inside Debt Limit : General, Outside Debt Limit : General,
$14,000.00
Serial Loans : Inside Debt Limit : School, Outside Debt Limit : School, $120,000.00
$14,000.00
129,000.00
Water, 9,000.00
129,000.00
$143,000.00
$143,000.00
118
TRUST AND INVESTMENT ACCOUNTS
Trust and Investment Funds : Cash and Securities : In Custody of Town Treasurer,
$128,403.49
In Custody of Trustees,
3,425.17
In Custody of Town Treasurer : Welfare Funds : Henry M. Hills Hospital Bed, $17,647.50
Whiting Street Worthy Poor, 5,574.25
Mary L. Main Worthy Poor, 3,022.55
Henry W. Warner
Worthy Poor, 6,056.42
Electa Waite
Charity, 1,773.51
Lyman D. Waite
Charity, 700.00
Albert S. Hills Charity, 5,000.00
C. J. Hills Charity,
5,000.00
School Funds : Collins, 12,577.68
Onslow G. Spelman, 36,870.77
Byron Loomis, 7,436.51
119
Ethel Curry, 1,000.00
Albert D. Sanders,
6,508.30
Ellsworth H. Hyde,
3,004.77
Anne T. Dunphy,
5,784.59
Anne T. Dunphy-
Benefit Helen E. James School, 5,784.58
Women's Christian
Temperance Union
Clock Fund, 2,000.00
Cemetery Perpetual Care Fund, 1,325.00
Post-War Rehabilitation Fund, 1,337.06
$128,403.49
In Custody of Trustees : Helen E. James School Fund, 3,425.17
$131,828.66
$131,828.66
120
Williamsburgh Historical Su ciu Williamsburgit,
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