USA > Massachusetts > Hampshire County > Westhampton > Town of Westhampton annual report 1963 > Part 3
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Outlay
100.00
67.47
100.00
Contingent
100.00
100.00
Total
$62,284.00
$62,926.68
$72,326.00
Finance Com.
643.06
$62,927.00
45
REPORT OF THE WESTHAMPTON SCHOOL BUILDING COMMITTEE
WESTHAMPTON CENTER SCHOOL ADDITION
Original Grant
$ 55,000.00 4,000.00
Additional Grant
$59,000.00
Expenditures
Mrs. Myron Clapp - Land
$ 1,200.00
Davis Engineering Co.
355.00
K. Bowen
68.00
Omasta Bros., Inc.
562.95
E. A. Delisle
1,153.23
F. Howard Quirk
106.50
L. M. Lyman
1,992.76
Northampton Commercial College
46.50
L. A. Whitney, Jr.
441.63
Janitorial Assistance
113.25
National Floor Covering Co.
72.90
R. V. Laprade
180.00
Aqua Well Drilling Co.
1,368.00
R. Sarafin
2,253.86
J. L. Hammett Co.
293.24
Fire Control Co.
56.00
R. Brogle
27.05
P. Shumway
48,556.00
Total Expenditures
58,846.87
Balance
$ 153.13
RENOVATING EXISTING SCHOOL
Granted
$ 5,000.00
Expenditures
Janitorial Assistance
$ 214.50
P. Shumway
3,600.00
R. Sarafin
199.25
R. Brogle
986.25
Total Expenditures
$5,000.00
46
SCHOOL COMMITTEE EXPENSE
Granted
$ 200.00
Expenditures
F. Howard Quirk
$ 70.03
Gere & Sons
46.23
Boston - Meeting with Mass. School Bldg. Assoc. Committee
11.65
Howard Laboratories
12.00
Telephone & Postage
14.96
Total Expenditures
154.87
Balance
$ 45.13
RECAPITULATION
School Addition
$ 58,846.87
Renovation
5,000.00
Committee Expense
154.87
Total
$64,001.74
Respectfully submitted,
CHARLES BURT
WILLIAM FISKE
STANLEY GREENBERG
ROSCOE HURD
RODNEY SIROIS
47
REPORT OF CIVIL DEFENSE
To the Board of Selectmen:
From the national level, emphasis has been placed on a public shelter program. A survey conducted in Westhampton by the Army Corps of Engineers as part of the national fall- out shelter survey failed to find any public shelter areas that met the requirements of the federal government. Massachu- setts Civil Defense Agency, therefore, advises local citizens thinking of survival in a nuclear attack to make preparations of their own in their homes by following the standards estab- lished by the federal government on home preparedness. Through the cooperation of Mrs. Mascho, family shelter de- signs and home preparedness booklets were placed for distri- bution in the Westhampton Memorial Library.
At the time of the Cuban crisis it was determined in conference with the superintendent of schools that in the event of a yellow alert (enemy approaching) all school child- ren would be evacuated and sent home by buses and all other means of transportation.
Work was completed on the Westhampton Civil Defense Operations Plan with the assistance of the new Civil Defense Director of Sector 4-C Everett Sporbert. Final approval of the plan was received from MCDA in August of this year.
The Westhampton Civil Defense Agency was pleased to welcome four new volunteers. However, we are still seeking a qualified volunteer to fill the post of communications offi- cer. One of the most important factors in time of crisis is com- munication. The Fire Department gives us direct radio con- tact with the county fire network. An all band receiver would give us possible contact with more distant transmitters should this prove necessary. Such a unit and operator for it would be the first step towards setting up a Civil Defense communi- cation center in the Fire Department building.
Respectfully submitted, STANLEY GREENBERG Director of Civil Defense
48
REPORT OF THE WELL CHILD CLINIC
A very successful Well Child clinic was held on May 15, 1963, at the church. The session lasted from 10 A.M. until 3 P.M.
A total of 40 pre-school children were examined by Dr. Selkirk; 20 of these being new cases.
Dr. Ross was present during the morning session and ex- amined the teeth of twenty children. He advised fluoride treatment to several, and care by family dentist to many parents.
A volunteer staff gave fine assistance in taking histories and heights and weights, as well as providing transportation in several cases, and I extend my thanks to them. This staff consisted of Mrs. Alice Clapp, Mrs. Bernice Greenberg, and Mrs. Marion Montague.
REPORT OF THE DIPHTHERIA CLINIC
The annual Diphtheria Clinic was held on April 30, 1963, in the Westhampton church. The staff was:
Dr. Theodore Selkirk - Physician
Mrs. Eleanor Scott - Nurse
Mrs. Bernice Greenberg - Registrar
Smallpox vaccinations 4
Diphtheria - Pertusis - Tetanus Boosters 17
Diphtheria - Tetanus Boosters 30
One shot of basic immunization series 2
Salk Polio Boosters 8
REPORT OF THE SABIN POLIO CLINICS
During 1963 a series of three clinics was held for admin- istering oral polio vaccine. These were held in January, March and May, with approximately 300 doses being given.
Almost 100% of our town's children have now com- pleted their series of three doses, and many adults have had one or more doses as the town's allotment allowed.
We expect the program to continue in 1964 to provide permanent immunity for new babies and for more of our adult population. This will be a continuing step towards the complete eradication of this dreadful disease.
Respectfully submitted, ELEANOR SCOTT, R.N.
49
REPORT OF THE FIRE DEPARTMENT
This previous year your Fire Department made 10 runs to actual fires, some of these were small but if not attended to promptly and properly would have been disastrous.
As you probably have noticed in the Financial Report in your Town Report, money was turned back from the Dept. account. This does not mean that your Department can oper- ate on any less than the yearly amount appropriated for the Fire Department. We are this year in need of Portable Back Pack Pumps to use in the field for forest and brush fires. We have one type pump we like better than the rest and have had trouble locating some. So this year your department is requesting the regular yearly appropriation, plus the money returned to the town. To repair and replace hose, etc., $400.00 a year is a minimum, reasonable, and adequate amount.
You will also notice that the money appropriated for 1 Two Way Radio will be returned to be used by the Town. At the present time it would appear to be a waste of money to our town as we are now well covered by Radio with no expense to our Taxpayers.
Respectfully submitted, FRANCIS H. LOUD Fire Chief
REPORT OF THE BUILDING INSPECTOR
There were 17 permits issued this year.
7 Dwellings
$ 81,500.00
1 Chicken House
20,000.00
1 Roadside Stand 150.00
3 Additions and Alterations on Homes
1,600.00
1 Summer Camp
4,000.00
1 Boat House
1.200.00
3 Garage and/or Breezeways or Shops 8,000.00
17
$116,450.00
Respectfully submitted,
LEROY H. MILLER Building Inspector
50
REPORT OF THE STATE AUDITOR
To the Board of Selectmen
Mr. Earl R. Gett, Sr., Chairman Westhampton, Massachusetts
Gentlemen:
I submit herewith my report of an audit of the general accounts of the town of Westhampton for the period from June 11, 1961, and of the town treasurer's accounts from March 18, 1962, to August 31, 1963, made in accordance with the provisions of Chapter 44, General Laws. This is in the form of a report made to me by Mr. William Schwartz, Assistant Director of Accounts.
Very truly yours, ARTHUR H. MacKINNON Director of Accounts
Mr. Arthur H. Mackinnon
Director of Accounts Department of Corporations & Taxation
Boston, Massachusetts
Sir:
In accordance with your instructions, I have made an audit of the general accounts of the town of Westhampton for the period from June 11, 1961, and of the town treasurer's accounts from March 18, 1962, the dates of the previous ex- aminations, to August 31, 1963, and submit the following report thereon:
The records of financial transactions of the several de- partments collecting or disbursing money for the town or committing bills for collection were examined, checked, and verified.
The books and accounts of the town treasurer were ex- amined and checked in detail. The recorded receipts were an- alyzed and compared with the records of the departments collecting money for the town and with other sources from which money was paid into the town treasury, while the pay-
51
ments were checked with the selectmen's orders authorizing the disbursement of town funds. Th cash balance on August 31, 1963 was proved by reconciliation of the bank balance with a statement received from the bank of deposit and by examination of the savings bank books.
The savings bank books representing the investment of the trust and investment funds in the custody of the treasurer were examined and listed, the income being proved and the withdrawals being verified.
The records of payroll deductions on account of Federal and State taxes, and the county retirement system were checked. The deductions were listed, the payments to the proper agencies were verified, and the balances in the general treasury on August 31, 1963 were proved.
The payments on account of maturing debt and interest were proved by comparison with the amounts falling due and were checked with the cancelled securities on file. The amounts received on account of loans issued were compared with the treasurer's recorded receipts.
The books and accounts of the tax collector were ex- amined and checked in detail. The tax and excise accounts outstanding at the time of the previous examination, as well as all subsequent commitments, were audited and reconciled with the assessors' warrants. The payments to the town trea- surer were verified, the abatements, as recorded, were com- pared with the assessors' records of abatements granted, and the outstanding accounts were listed and proved. The cash on hand August 31, 1963 was verified by actual count.
The outstanding accounts were further verified by mail- ing notices to a number of persons whose names appeared on the books as owing money to the town, and from the replies received it appears that the accounts, as listed, are correct.
The receipts of the town clerk for dog and sporting li- censes were checked with the records of licenses issued. The payments to the Division of Fisheries and Game and to the town treasurer were verified, and the cash on hand August 31, 1963 was proved by actual count.
The appropriations were listed from the town clerk's record of town meetings, and the amounts voted were com-
52
pared with the aggregate appropriations raised by the assess- ors in the computation of the 1961, 1962, and 1963 tax rates.
The surety bonds of the town officials required to fur- nish them for the faithful performance of their duties were examined and found to be in proper form.
The records of receipts of the board of selectmen and the sealer of weights and measures, as well as of the police, wel- fare, veterans' services and school departments, and of all other departments collecting money for the town or sending out bills for collection, were examined and checked with the treasurer's recorded receipts. The outstanding accounts were listed and proved, and the cash on hand in the several de- partments was proved by actual count.
The income of the Whiting Street Worthy Poor and Wright Charity Funds in the custody of the trustees was checked. The receipts were compared with the income trans- ferred from the funds, and the balance on August 31, 1963 was proved by examination of the savings bank book.
The investments of the library trust funds in the custody of the library trustees, represented by the savings bank books, were examined and listed. The income was proved, the ex- penditures were verified, and the balances on August 31, 1963 were proved by examination of the savings bank books and by actual count of the cash on hand.
Ledger accounts were complied, and a balance sheet, which is appended to this report, was prepared showing the financial condition of the town on August 31, 1963.
Appended to this report, in addition to the balance sheet, are tables showing reconciliations of the several cash ac- counts, summaries of the tax, excise, and departmental ac- counts, as well as schedules showing the transactions and con- dition of the several trust and investment funds.
On behalf of my assistants and for myself, I wish to express appreciation for the cooperation received from all town officials during the progress of the audit.
Respectfully submitted, WILLIAM SCHWARTZ Assistant Director of Accounts
WS:mdg
53
TOWN OF WESTHAMPTON Balance Sheet - August 31, 1963 GENERAL ACCOUNTS
Assets
Liabilities and Reserves
Cash
$43,378.22
State Assessments 1963:
Accounts Receivable:
Recreation Areas $279.43
Taxes:
Audit of Municipal Accounts 199.86
Levy of 1961 :
Assessment System 50.00
Real Estate
805.88
$529.29
Levy of 1962:
Payroll Deductions:
Poll $ 6.00
Federal Taxes $19.40
Personal Property
488.13
State Taxes 48.06
Real Estate
3,688.14
County Retirement System 12.33
4,182.27
Levy of 1963:
Charles G. Loud Cemetery Lot Gift
Poll
$ 38.00
Trust Fund Income:
Personal Property
7,685.87
Real Estate
44,150.39
Totman Cemetery Fund 293.90
51,874.26
Cemetery Perpetual Care Funds 61.97
Motor Vehicle and Trailer Excise : Levy of 1960 $28.46
382.75
54
79.79 975.00
Thayer Charity Fund $ 26.88
55
Levy of 1961 Levy of 1962
18.15
74.20
120.81
Federal Grants: Aid to Dependent Children : Aid $ 47.20
Farm Animal Excise : Levy of 1963
207.50
Departmental:
Assistance 191.70
Veterans' Services
391.80
Medical Assistance for the Aged: Administration 19.79
Aid to Highways:
State
$23,375.00 6,500.00
29,875.00
872.66
Estimated Receipts - to be Collected Loan Authorized :
20,582.70
Appropriation Balances : Revenue :
General $64,936.21
Non-Revenue :
School Addition 13,122.96
78,059.17
Overestimate 1963: County Tax 52.43
Loans Authorized & Unissued
28,700.00
School Milk Program 211.47
Road Machinery Fund
1,402.50
Assistance 444.33
County
George-Barden Fund 100.00
School Addition
28,700.00
Overdrawn Appropriation :
Highways Chapter 81
2,972.17
Old Age Assistance : Administration 69.64
Reserve Fund - Overlay Surplus
9,350.46 Overlays Reserved for Abatements:
Levy of 1961 $ 320.28
Levy of 1962 927.20
Levy of 1963 1,479.00
2,726.48
Revenue Reserved Until Collected : Motor Vehicle and Trailer Excise $ 120.81
Farm Animal Excise
207.50
Departmental 391.80
Aid to Highway
29,875.00
30,595.11
Surplus Revenue
29,153.50
$183,090.61
$183,090.61
DEBT ACCOUNTS
Net Funded or Fixed Debt: Inside Debt Limit
Town Hall Addition Loan
$ 1,000.00
$16,000.00
School Addition Loan 15,000.00
$16,000.00
$16,000.00
56
TRUST AND INVESTMENT ACCOUNTS
Trust and Investment Funds: Cash and Securities:
In Custody of Treasurer $7,515.32
In Custody of Library Trustees 5.073.68
In Custody of Treasurer: Whiting Street Worthy Poor Fund $1,380.85
Thayer Charity Fund 1,000.00 Wright Charity Fund 1,000.00
Lucy Langdon Totman Cemetery General Care Fund 2,000.00
Cemetery Perpetual Care
Funds
1,700.00
Stabilization Fund
434.47
$7,515.32
In Custody of Library Trustees: Westhampton Memorial Library Fund $4,000.00
Edward H. Montague Fund 520.73
Charles G. Loud Fund 552.95
5,073.68
$12,589.00
$12,589.00
57
ARTICLES OF THE TOWN WARRANT
TOWN MEETING MONDAY, MARCH 2, 1964 EIGHT P. M. - PROMPT
Article 1. To hear and act on all reports presented at said meeting.
Article 2. To elect by ballot necessary officers to serve the ensuing year.
Article 3. To see if the Town will vote to leave the care of the highways in charge of the Selectmen.
Article 4. To vote in compliance with Section 108, Chapter 41, General Laws, which requires that salaries of elected officers be fixed by vote of the Town.
Article 5. To raise and appropriate such sums of money as may be necessary to defray Town charges the ensuing year.
Article 6. To see if the Town will vote to authorize the Town Treasurer, with the approval of the Selectmen, to bor- row money from time to time in anticipation of the revenue of the financial year beginning January 1, 1964, and to issue a note or notes therefor, payable within one year, and to renew any note or notes as may be given for a period less than one year in accordance with Section 17, Chapter 44, General Laws.
Article 7. To see if the Town will vote to raise and appropriate or transfer from unappropriated available funds in the treasury, a sum of money for Chapter 81 and Chapter 90 Highways, or take any action in relation thereto.
58
Article 8. To see if the Town will vote to raise and appropriate $1,000.00 to cover the 1964 note on the Town Hall and $20.00 for the interest on the same.
Article 9. To see if the Town will vote one week vaca- tion with pay (forty-eight hours) to permanent employees.
Article 10. To see if the Town will vote to raise and appropriate a sum of money for the observance of Memorial Day.
Article 11. To see if the Town will vote to raise and appropriate $100.00 for Insect Pest Control.
Article 12. To see if the Town will vote to raise and appropriate $177.31 for Dutch Elm Disease.
Article 13. To see if the Town will appropriate the sum of $500.00 to the Westhampton Memorial Library as special appropriation to qualify under the acts of 1960, Chapter 760, and to determine whether the money shall be provided for by taxation, or by appropriation from available funds in the treasury or take any other action thereto.
Article 14. To see if the Town will vote to raise and appropriate or transfer from available funds in the Treasury the sum of $1,016.62 for the payment of the Town's share of the 1963 deficit of the operation of the Hampshire County Sanatorium.
Article 15. To see if the Town will vote to rescind the action taken at the annual Town Meeting held on March 6, 1961 in regard to the purchase of a two-way radio for the Fire Department.
Motion: Voted to raise and appropriate the sum of $630.00 to purchase a two-way mobile radio set for the Fire Dept.
,Artcle 16. To see if the Town will vote to transfer from available free cash the sum of $3,785.05 payment of one year note and interest for school addition.
59
INDEX
Page
Auditor, Report of the 10
Balance Sheet - August 1963 54
Assessors, Report of the Board of 28
Budget Recommendations for 1964
26
Center Cemetery, Report of the
32
Civil Defense, Report of 48
Fire Department, Report of the
50
Inspector of Buildings, Report of the
50
Jurors Drawn in 1963 27
Jury Box, Names in the 27
Librarian's Report
31
Recapitulation
24
School Department:
School Committee, Report of the
33
Superintendent of Schools, Report of the 35
Principal's Report - 1963 38
Art Supervisor, Report of the 42
Music Supervisor, Report of the 40
School Nurse, Report of the 41
School Financial Statement 43
School Department Budget 45
Selectmen, Report of the Board of 11
State Auditor, Report of the 51
Town Clerk, Report of the 6
Trust Funds 9
Warrants, Articles of the Town 58
Well Child Clinic, Report of the
49
Westhampton School Building Committee 46
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