USA > Ohio > Montgomery County > Germantown > Minutes of the session of the Ohio Miami Conference, successor to Miami Conference, of the United Methodist Church, 1968 > Part 9
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4. Ministerial Expense
(a) Travel Expense-Charges shall make adequate provision for travel expenses in performance of ministerial duties. An amount equivalent to at least 9 cents per mile is suggested. A minimum figure for full- time ministers based on studies by the Automobile Club is an annual figure of $1,000.00.
(b) Professional Development-Charges should consider the wisdom of providing an allowance for professional expenses such as the pur- chase of books and periodicals and to cover the cost of enrolling in special institutes or courses of study which might increase the minis- ter's proficiency in teaching, preaching, counseling, and church ad- ministration.
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5. General Recommendations
(a) In the event that congregations consider themselves too small to pay a salary in keeping with Annual Conference standards, we suggest that small congregations agree to unite in the employment of a min- ister as is necessary to extend his ministry over a minimum of one hundred resident family units.
Two hundred resident family units to be considered the maximum work load for one minister in a parish. The conference should also strive to enter into arrangement with other denominations to share ministers where this seems advisable and possible.
(b) We recommend that the foregoing standards, with explanations and instructions be adopted. No Charge should be satisfied with merely meeting the minimum when a consideration of pertinent factors in- dicates that a higher level of support is both desirable and possible. In the event that the minimum support, as established above, is not provided by the. Charge, both minister and lay member may confer with the Conference Superintendent for advice and direction.
(c) The Pastor-Parish Relations Committee of each Charge shall meet with the minister annually, prior to the setting of the budget, to discuss the minister's support, the work of the church and the minis- ter's role in the work of the church. The chairman of the committee shall be responsible for calling this meeting.
(d) All churches which have not already done so shall avail themselves of assistance in stewardship procedures in order to be better able to meet their total responsibilities, including adequate salaries for their ministers. The Conference Department of Christian Stewardship is ready to give guidance at this point.
13. Church Administration Standards
(a) We recommend that January 1, 1969, be the date for establishing the new local church structure of the United Methodist Church and to implement this change we further recommend:
(1) That each pastor order enough copies of the October issue of the Methodist Story-Stoplight, special publication from the Division of the Local Church, and other materials prepared including filmstrips to inform local church leaders, all boards and commit- tees, of their proper function, and that such persons, boards and committees study the appropriate sections in the materials pro- vided to understand their functions.
(2) That group local conferences be held in late September or early October to inform local church leadership (including all members of the Personnel Committee who will have responsibility for nominating new church officers) of the new structure. That these group meetings may involve joint meetings with Ohio Conference United Methodists, at the discretion of the Superintendent.
(3) That early in January, newly elected chairmen of the Adminis- trative Boards and Council of Ministries be given training in their function and in group dynamics.
(b) That each local church provide money in the church budget to cover the Annual Conference expenses of the lay member or alternate, and the pastor.
(c) That each local church provide a fund for charitable purposes to be used within the community at the discretion of the pastor.
(d) That each local church provide an item in the budget for use by the pastor for office expenses, books, periodicals and tracts.
(e) That the treasurer of each organization of the local church be re- quired to carry funds under his supervision in a checking account or savings account in a bank approved by the local conference and that all such accounts be in the name of their respective organizations. That the books of all treasurers be audited and reported annually on forms provided by the Conference Superintendent by March 1st.
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Completed audit reports are to be presented to the Local Conference and the Superintendent. It is highly recommended that the Church Treasurer in every local church be bonded and that other treasurers be bonded where the funds are large enough to justify it. Further, it is recommended that a uniform system of bookkeeping be adopted by all treasurers in the local church.
(f) That each charge purchase a minimum of five copies of the Confer- ence Journal and that the price of each Journal be $2.00.
(g) That each local church promote the periodicals of the United Metho- dist Church and that every church school use the new curriculum materials. We heartily commend our new curriculum materials for children, youth and adults as being of the finest quality and the most exciting that we have ever had available. We believe these materials to be essential to our growth and effectiveness in the United Metho- dist Church.
(h) That each local church publicize through the church bulletin or news- letter, important items from the various reports that have been adopted by the Annual Conference in order to keep the conference program before the congregations throughout the year.
14. Annual Conference
We recommend that the 1969 Annual Conference be held June 2, 3, 4, and 5 at Camp Miami.
15. Delinquencies
The problem of giving full support to all facets of conference work and of paying our full share of General Church support while not receiving the full support from each church is a continuing one. The need to maintain a contingency fund large enough to make up the deficiencies imposes an unfair burden upon those churches who contribute their full share. It is absolutely necessary, therefore, that all churches make regular monthly payments.
In addition to this necessity, we believe that the experience of practicing genuine stewardship in the congregation will produce an enthusiasm worth far more than the mere meeting of requirements.
Therefore, in order to continue the constructive approach pursued in the past, we recommend: When a church falls three months behind in the meeting of its conference budget responsibilities, the conference office shall request that representatives of the Conference Department of Christian Stewardship and the Commission on Parish Development and Research (a sub-committee of the Conference Board of Missions) to meet with the Committee on Finance, the lay delegate, and the pastor. They shall counsel with them in an attempt to discover the causes of the financial difficulties and to develop a practical plan for raising their level of stewardship. Under any circumstances the committees are expected to correct the delinquencies within 60 days.
16. Special Resolution
Whereas we live in a day when crises develop in our communities, and whereas, the church is called upon to make immediate response to these crises, therefore be it resolved, that the Conference Superintendent be author- ized to appoint a task force or task forces who will prepare themselves for an appropriate response to opportunities for service and assistance in any crisis which may arise.
HARVEY SMITH ROY W. FISHER WALTER N. MIRANDA CHARLES LOVELESS
REPORT NO. 14 Report of the Board of Ministry
The Board of Ministry recommends the following:
I. For Retirement relationship from Itinerant Elder to Superannuated
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Itinerant Elder: Harley Brown and J. Maurice Parsons.
II. For advancement to the Order of Elder
a. That James M. Farrell (St. Mark's Hamilton), J. Lowell Lakes (Jacksonburg), and Paul E. Westbrook (Batavia), all three men graduates of United Theological Seminary, having been doctrinally examined according to the Discipline, be ordained to the Order of Elder;
b. That upon ordination they be classified as Itinerant Elders.
III. For validation of License as Probationers: John Boyd (Union City), Wendell Butt (Union City), Ronald Keeb- ler (Oakwood), Paul D. Robinson (Pleasant Ridge), Richard C. Storment (Vandalia), David C. Trout (Middletown) .
IV. For License as Probationers : Kelly D. Silvers (Piqua), and David E. Stichweh (Belmont).
V. For deletion from the roll of Probationers:
Jack Loschert (Normandy).
VI. For Continuation in the Itinerancy without appointment: Raymond Merz (Second Year), Robert Bullock, Robert Eschbach (graduate study) .
VII. For Reception from other Conferences:
A. As Itinerant Elders: James R. Stewart (Kansas), James Ken- drick (Tennessee), subject to presentation of proper credentials from their respective conferences.
B. As Probationer: Carl Synan from Susquehanna Conference upon receipt of his credentials.
VIII. For Reception from another denomination and to be admitted as an Itinerant Elder: Frederick Heath, Jr.
IX. For Transfer of Credentials and Recommendation as an Itinerant Elder in Good Standing to the Southwest Michigan Association United Church of Christ, Battle Creek, Michigan : A. Craig South.
X. For Transfer of Credentials to another Conference: Marvin A. McRoberts to Eastern Conference. Lester Grove to West Virginia Conference.
XI. For change from Itinerant Elder to Local Elder: Carl Vorpe, Dale Smith.
XII. For Recognition in other Fields of Service outside the Conference: James Bergland, Assistant Professor, Union Theological Seminary John Bergland, Director of Admissions, United Theological Seminary Edwin E. Burtner, Professor, United Theological Seminary Phillip O. Deever, Professor, Evangelical Theological Semniray Bishop Paul M. Herrick, Episcopal Service
Bishop J. Gordon Howard, Episcopal Service James Legg, Business Manager, United Theological Seminary Roy D. Miller, Professor, United Theological Seminary Robert Ryder, Executive, Attleboro, Mass., Council of Churches George R. Young, Chaplain, United States Army Richard Waddle, Chaplain, United States Army
Robert Eschbach, graduate study, Kansas Univ.
XIII. The Board recognizes the following as Ministerial Students: New Students this year: Ronald Blake (Church of the Cross), David C. Lantz (Belmont), Phillip S. Tolliver (Residence Park). Ministerial Students continued include :
Ronald Gene Bartley (Ft. Mckinley), Duane M. Blumenstock (Greenville), John A. Clark (Greenville), George B. Driskell (Oak Street), Daryl Fourman (Johnsville), Larry Ganger (Potsdam) , Alan Harris (Greenville), Michael E. Hartman (Christ Church), Max Kent Hetzel (Greenville), Lawrence A. McConnell ( Antioch),
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Timothy Moody (Ft. Mckinley), Keith Eugene Paff (Castine), Michael J. Rench (Normandy), Robert Sanders (Cheviot), Duane E. Tron (Beardshear), William M. Zeller (Belmont).
XIV.
The Board calls attention to the availability of limited funds for the program of Continuing Education of Pastors. Among the qualifica- tions for aid are:
a. At least five years ordained service.
b. Arrangements with the local Pastor-Parish Committee for pulpit supply.
c. Other financial assistance adequate to meet necessary expenses. Inquiry about scholarships for such purposes may be directed to the secretary of the Board of Ministry.
XV. Attention is again called to the Statement of Policy regarding the administration of Sacraments by Probationers. The statement was published in the 1967 Conference Journal as a standing resolution. (Pages 29, 30)
XVI. The Board wishes to note that it had application for Probationer's License earlier in the year from Mary McChesney but she withdrew her application prior to interview which was scheduled in May of 1968. She has now graduated from United Theological Seminary.
C. WILLIAM FETTER, President JAMES E. FLINCHBAUGH, Secretary CHARLES LOVELESS, Vice President PAUL CHASTAIN MARVIN McROBERTS DAVID SCHNEIDER A. CRAIG SOUTH
REPORT NO. 15 Report of Board of Missions
The Board of Missions of the Ohio Miami Conference was reorganized for the Quadrennium. W. K. Messmer was elected chairman; Harvey Ham- mink, vice-chairman; Wendell Hohn, Treasurer.
The following were elected the Executive Committee: W. K. Messmer, Charles Messmer, Owen Delp, Louis O. Odon, Harvey W. Hammink, Carl B. Eschbach, Walter N. Miranda, Hubert Fellers, Maurice Gribler, C. Edwin Pellett, Harold Boda, Jack Davis, Clifton Hatfield, Mark Beachler and Mrs. Hazel Dover. Walter N. Miranda was elected chairman. Maurice Gribler was elected vice-chairman.
The following persons were elected to serve on the working committees of the Board of Missions:
CHURCH CONSTRUCTION-C. Edwin Pellett, chairman; Carl Eschbach, Walter Miranda, Hubert Fellers, Harvey Hammink, Mrs. Hazel Dover, Clifton Hatfield, Harold Boda, and Mark Beachler.
PARISH DEVELOPMENT & RESEARCH-Maurice Gribler, chairman; Jack Davis, Gerald Geiger, Carl Robinson, James Wagner, William Worth and Dana Heaton.
WORLD & NATIONAL MISSIONS-Frank Robinson, chairman; Walter Arnold, Paul Chastain, Mrs. Harvey Smith, Charles Loveless, Dr. J. B. Strong, Jr., Marvin McRoberts.
It was voted to elect Harvey W. Hammink to represent Board of Missions on Conference Council.
ST. MARKS: Current indebtedness of St. Marks was reviewed. It was voted to recommend that Conference Trustees loan St. Marks $5,000.00 from Con- ference Church Extension Fund for a period of five years. St. Marks Church to submit to Director of Development by December, 1967, (a) Budget for 1968, (b) amount underwritten and anticipated, (c) amount of assistance needed to operate within a balanced budget.
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WILLEY MEMORIAL: Annual Conference having approved the resolution regarding the sale of Willey Memorial Church. It was voted that we recom- mend that Conference Trustees proceed with closing the sale to Marbley Memorial Methodist Church.
CINCINNATI BASIN MINISTRY: Salary support for Basin Missioner. It was voted that beginning August 1, 1967, support at the rate of $10,630.00 per year be paid to the Cincinnati Council of Churches and they in turn pay the salary of Rev. David Schneider under assignment of the Ohio Miami Con- ference as a Basin Minister.
The Conference would pay the salary of David Schneider from June 11 to August 1, 1967. It was further agreed that David would live in the present residence now being sold to the Methodists for the period of one year. We would provide utilities in addition to the money granted to the Basin Minis- try Board. The Basin Ministry would then pay all other obligations, including salary, pension, travel and Workmen's Compensation. The insurance, life and hospital insurance, would be paid by David from the salary received from the Basin Ministry, as is the custom in the case of the other staff members of that Department.
HUNTER COMMUNITY: Upon recommendation of the Plans Committee, it was voted to approve the final plans submitted by Franklin Swift, archi- tect. It was voted to secure bids on the construction of this church. It was voted to accept the revised building plans submitted by our architect and recommend to Conference Trustees that they accept the revised bids for Hunter Church and award the following contracts: General Contractor- Frank B. Whisman & Sons, $79,772.00; Plumbing-Meeker Plumbing Co., $4,295.00; Electricity and Heating, Gebhart Electric Company, $10,239.00. It was voted that the Board of Missions Committee on Church Construc- tion and the Hunter Building Committee under the guidance of the Director of Development serve as the Building Committee.
BELMONT CHURCH: It was voted to recommend to Conference Trustees that they renew the Conference Church Extension Fund loan of $44,000.00 due October 13, 1967. This loan to be amortized over a period of five years at 51/2% interest.
ALEY CHURCH PARSONAGE: It was voted to recommend to Conference Trustees that the indebtedness on this conference owned house be paid from Mission Board Funds and Director of Development be authorized to have necessary repairs made to living room, and carpet installed in living and dining area.
UNION PLAINS: It was voted that Director of Development continue to negotiate with Union Plains regarding the building program, and if Union Plains meet the stated requirements, a loan of up to $25,000.00 be granted for a period of five years.
HEISTAND CHURCH: It was voted to recommend to Conference Council the discontinuance of this church congregation and that the Conference Trustees be authorized to receive the title to this property. It was voted to recommend to Conference Trustees they authorize the use of Heistand Church for the Thrift Shop of Darke County Migrant Ministry for the year 1968.
HAMILTON 1st CHURCH: It was voted to authorize the Trustees of Hamil- ton 1st Church to sell the property owned by the church on Eaton Avenue, Hamilton, Ohio.
HAMILTON 9th STREET CHURCH: It was voted subject to the action of the congregation that Board of Missions approve the remodeling plans and the financial plans submitted by this church. It was voted to approve the re- quest of a loan of $25,000.00 at 51/2% interest for period of five years from Conference Church Extension Fund amortized at $477.54 per month. This request to be submitted to Conference Trustees for final action.
PLEASANT RIDGE: Request for appropriation for 1968 to be submitted to Budget Committee. It was voted to recommend to Conference Trustees the consolidation of existing Extension Fund Loans in amount of $14,536.05 at
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51/2% iterest. Loan to be five years, payments $200.00 per month.
BEARDSHEAR: It was voted to grant $7,000.00 to Beardshear Church for aid in debt elimination, providing the church enters into an Every Member Enlistment program for 1968. It was voted to recommend to Conference Trustees the renewal of Extension Fund note in the amount of $26,180.72. New note to be for five years at 6% interest. Minimum payment is $200.00 per month.
POTSDAM: It was voted to appropriate $50.00 per month to Potsdam Church for months of June through December, 1967, and submit this amount to Budget Committee for 1968.
SPRINGBORO: It was voted to approve the master plan, the current re- building plans and the finance plan submitted by the church. It was voted to authorize Springboro Church to borrow an additional $30,000.00 from the Lebanon Citizens Bank to finance the rebuilding program, making a total loan with the Lebanon Bank of $40,800.00.
ROSSBURG CHURCH AND PARSONAGE: It was voted to recommend to Conference Trustees that this property be sold. It was voted that Director of Development negotiate this sale. He to transport contents of pastors office desk and file to conference office for evaluation and disposition.
LEWISBURG: Providing Christian Service Funds are kept current, is was voted to approve the request to purchase the property between the church and parsonage called Lot #122. It was voted to authorize Lewisburg Church to borrow up to $10,000.00 from the Peoples Banking Company in Lewis- burg.
ARLINGTON: Land Purchase. It was voted to refer this to the Parish De- velopment and Research for study.
STATE ROAD: It was voted to approve the request of a loan of $1,500.00 from the Conference Church Extension Fund for one year at 512% interest and submit this request to Conference Trustees for final action.
GOOD SHEPHERD: It was voted to grant $300.00 to Good Shepherd for current interest payment.
JACKSONBURG: It was voted to grant Jacksonburg $1,200.00 providing they raise a like amount by special giving.
TRINITY-DAYTON: It was voted to recommend the sale of Trinity parson- age, 726 Gondert Avenue, Dayton.
NORMANDY: It was voted to recommend to Conference Trustees, that an Extension Fund Loan of $25,000.00 at 51/2% be granted for five years. Pay- ments to be $477.54 per month.
SOUTHWEST OHIO PLANNING BOARD: It was voted to continue the support in 1968 at $940.00 for the year.
MISSION FILMS: It was voted to purchase "The Mountains Talk Back" and "The Unbelievers" from Board of Missions, E.U.B. Church.
WILLEY MEMORIAL CHURCH: Final treasurers report read and acknowl- edged a balance of $1,987.24 was returned to conference.
MIAMISBURG CHURCH: Requests authority to buy house at 20 S. Fifth Street, Miamisburg. It was voted to authorize this purchase at $15,500.00. COVENANT PARISH: It was voted that Clifton Hatfield and Mark Beachler are to meet with the Parish Study Committee to help them understand Board of Missions goals for the parish. It was voted to assist up to $1,500.00 on pastor salary during January through May, 1968.
WEST MANCHESTER: It was voted to recommend to Conference Trustees that they loan West Manchester up to $5,000.00 at 51/2% for three years from Conference Church Extension Fund, providing this church pays its Christian Service Fund in full.
UTICA CHURCH: It was voted to recommend the sale of this building to Conference Trustees and that net proceeds of sale be given to Springboro Church for use in their current building program.
CINCINNATI BASIN MINISTRY: Budget for 1968 was presented. It was
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voted to accept the request of $12,975.00 to cover entire cost of our mis- sioner. It was voted to make a formal request to the Division of National Missions for an appropriation of $2,500.00 for 1968 to apply toward this work.
RECOMMENDATION FROM SOCIAL ACTION COMMITTEE: It was voted that David Schneider is to provide committee on Church Construction, C. Edwin Pellett, chairman, with a proper resolution for study. The committee then to submit their recommendation to Board of Missions.
PRINCE OF PEACE CHURCH: Request authority to sell parsonage for $30,000.00. It was voted to grant the Trustees of Prince of Peace Church, subject to the congregation approval, the authority to sell the parsonage for $30,000.00. The proceeds to be used only for capital improvements.
EASTMONT CHURCH: City of Dayton requests privilege to purchase cer- tain property along Woodman Drive and Woodbine Avenue. It was voted that subject to congregation approval, the Trustees of Eastmont Church be authorized to accept the proposal for land purchase made by the city of Day- ton. The money derived from this sale to be used for capital improvements. CHEVIOT: Seeks approval to purchase two lots #3889 and #3897 Harvest Ridge Drive, for the sum of $6,300.00. It was voted to approve the purchase of this property.
CLERMONT COUNTY PROPERTY: Any Ohio Miami equity will be given to Batavia Church.
HAMILTON NINTH STREET: Requested an additional loan of $3,500.00 from Ohio Miami Extension Fund for a period of four years for the purpose of waterproofing the exterior walls of the church building. It was voted to recommend to Board of Trustees that they grant this loan from the Ex- tension Fund.
UNION CHAPEL: Report read by Clifton Hatfield regarding furnace prob- lems in his parsonage. It was voted to refer this item to the Commission on Church Construction with power to act.
MOWRYSTOWN: Building Program. C. Edwin Pellett reported for the Plans Committee. Various suggestions are to be submitted to this church regarding changes in plans. It was voted to approve the preliminary plans with noted changes. When final plans are available, they and the finance plan should be submitted to Board of Missions. Before the building program can be approved, this church must give evidence that their Christian Service Fund allocation will be paid in full each month.
CHERRY GROVE: Edwin Pellett reported for the Plans Committee that they had a meeting with the architect and members of Cherry Grove Plan- ning Committee and all of their suggestions were accepted by the architect and committee. It was voted to approve these plans subject to these changes. Cherry Grove also requested the authority to solicit a loan of $50,000.00 from the E.U.B. Investment Fund for a period of 10 years. It was voted to approve this request.
MISSION FILMSTRIP: "The Church Alive in Japan". It was voted to pur- chase this filmstrip, cost $10.00, for audio visuals library.
KEMPER ROAD PROPERTY: It was voted to authorize the Conference Trustees to seek a possible purchaser for this property.
REPORT FROM WORLD AND NATIONAL MISSION AND SOCIAL AC- TION COMMISSION: Frank Robinson, Chairman. It was voted to accept this report and support the outlined program for the organization FORCE. This program be implemented in the following manner:
$ 5,000.00-Granted by E.U.B. Division, National Missions
$ 500.00-Seminary Student Council
$ 1,200.00-In escrow for Fund for Renewal
$ 1,500.00-National Missions Fund for Renewal
$ 1,800.00-Board of Missions Funds
$10,000.00-Total which has been requested by FORCE.
WORLD MISSION CONFERENCE at Evanston, August 5-9. It was voted
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to send four pastors and their wives. Cost to be shared jointly by E.U.B. Board of Missions and Ohio Miami Conference Board of Missions.
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