Town Annual Report of the Officers of the Town of Williamsburg 1916-1930, Part 40

Author: Williamsburg (Mass. : Town)
Publication date: 1916
Publisher: Town of Williamsburg
Number of Pages: 1220


USA > Massachusetts > Hampshire County > Williamsburg > Town Annual Report of the Officers of the Town of Williamsburg 1916-1930 > Part 40


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The surety bonds of the town clerk, treasurer, tax collector, water collector and treasurer of the sinking fund were examined and found to be in proper form.


The receipts for licenses issued by the selectmen were compared with the selectmen's record of licenses granted, but the accounts could not be completely checked, as the records of licenses granted were not complete. It is rec- ommended that the selectmen keep a complete record of all licenses granted by them, so that the receipts from this source may be properly checked.


The collections for rent of the town hall were checked with the records of town hall rentals, and the payments to the treasurer were verified.


The accounts of the sealer of weights and measures were examined and checked. The receipts were com- pared with the records of work done, and the payments to the treasurer, as well as the cash on hand, were veri- fied.


The receipts for licenses issued by the board of health were checked with the record of licenses granted, and the payments to the treasurer were verified.


Considerable difficulty was met in checking the ac- counts of the public welfare department, as no record of bills sent out for collection was available. The bills charged to the State Department of Public Welfare were listed from information received from the State, the col- lections of bills receivable were checked with the pay- ments to the treasurer, and the outstanding accounts were


78


listed, the accountant's ledger being adjusted to agree with the oustanding accounts.


The accounts of the water department were examined and checked. The commitments of charges were an- alyzed, the collections were compared with the payments to the treasurer, the recorded abatements were checked to the records of the water commissioners, and the out- standing accounts were listed and proved with the ac- countant's ledger after the necessary adjustments had been made thereon. The adjustment of the ledger ac- counts was necessitated by the failure of the water com- missioners to make a report to the town accountant of all commitments and abatements, and it is therefore recom- mended that, in the future, the water commissioners noti- fy the town accountant promptly of all commitments made and of abatements granted.


It was found that the water department is operating on the receipts of the department, there being no appro- priation therefor by the town as required by Section 2, Chapter 396, Acts of 1928. It is recommended that spe- cific appropriations be voted by the town for the water department from water revenue, and that any excess of water receipts actually collected over the amounts so ap- propriated be set up on the ledger as water department surplus, and reserved subject to appropriation by the town meeting.


In addition to the departments and accounts men- tioned, the books and accounts of all other departments collecting money for the town were examined and checked.


Appended to this report, in addition to the balance sheet, are tables showing a reconciliation of the treasur- er's cash, summaries of the tax and departmental ac- counts, as well as tables showing the trust fund transac- tions.


While engaged in making the audit I received co- operation from all town officials with whom I came in con-


79


tact, for which, on behalf of my assistants and for myself, I wish to express appreciation.


Respectfully submitted, EDW. H. FENTON,


Chief Accountant.


RECONCILIATION OF TREASURER'S CASH


Balance May 29, 1928, per previous


audit, $7,195 13


Receipts May 29 to December 31,


1928, 85,461 42


$92,656 55


Payments May 29 to December 31,


1928, $79,445 18


Balance December 31, 1928, 13,211 37


$92,656 55


Balance January 1, 1929,


$13,211 37 116,759 70


Receipts 1929,


$129,971 07


Payments 1929,


$108,291 28


Balance December 31, 1929,


21,679 79


$129,971 07


Balance January 1, 1930, $21,679 79


Receipts January 1 to July 31, 1930,


per cash book, 34,516 64 - $56,196 43


Payments Jan. 1 to July 31, 1930 :


Per selectmen's warrants,


$47,144 76


80


Balance July 31, 1930, verified :


Cash in office, $61 00


First National Bank of


Northampton :


General, 4,007 04


Surplus War Bonus Fund, 1,029 86


Hampshire Co. Trust


Company of North- ampton :


General, 3,816 33


Hyde Saunders


Fund Income, 137 44


$9,051 67


$56,196 43


FIRST NATIONAL BANK OF NORTHAMPTON


General Account


Balance July 31, 1930, per statement, $5,216 97


Balance July 31, 1930, per check book, $4,007 04


Outstanding checks July 31, 1930,


per list, 1,209 93


$5,216 97


Special Account


Balance July 31, 1930, per statement, $1,029 86


Balance July 31, 1930, per check book, $1,029 86


81


HAMPSHIRE COUNTY TRUST COMPANY OF NORTHAMPTON


(ASSETS IN PROCESS OF LIQUIDATION) General Account


Balance July 31, 1930, per proof


of claim No. c-279, $3,816 33


Balance July 31, 1930, per check book, $3,816 33


Special Account


Balance July 31, 1930, per proof


of claim No. c-1103, $137 44


Balance July 31, 1930, per check book, $137 44


TAXES-1926


C. P. RUSTEMEYER, COLLECTOR


Outstanding May 29, 1928, per previous audit, $39 10


Payments to treasurer May 29 to Dec. 31, 1928, $39 10


TAXES-1927


C. P. RUSTEMEYER, COLLECTOR


Outstanding May 28, 1928, per


previous audit, $8,399 54


Payments to treasurer :


May 29 to December 31, 1928, $7,972 02 1929, 348 32


82


Abatements :


May 29 to December 31, 1928, 79 20


$8,399 54


TAXES-1928


C. P. RUSTEMEYER, COLLECTOR


Commitment per warrants, $51,405 02


Additional commitment, 204 74


Interest reported as taxes, 1 15


$51,610 91


Payments to treasurer :


May 29 to December 31, 1928, $37,078 49


1929, 13,227 07


$50,305 56


Abatements :


May 29 to December 31, 1928, $149 12


1929,


96 78


245 90


Outstanding December 31, 1929, 1,059 45


$51,610 91


Outstanding January 1, 1930, $1,059 45 Payments to treasurer January 1 to March 28, 1930, $477 58


Recommitment to G. V. Warner March 28, 1930, 581 87


$1,059 45


83


.


TAXES-1928


G. V. WARNER, COLLECTOR


Recommitment per warrant, $581 87


Payments to treasurer March 29, 1930, to July 31, 1930, $350 69


Outstanding July 31, 1930, per list, 193 75


Cash on hand July 31, 1930, verified, 37 43


$581 87


TAXES-1929


C. P. RUSTEMEYER, COLLECTOR 0


Commitment per warrants, $48,509 12


Additional commitment, 22 00


Motor vehicle excise tax 1929 re- ported as taxes 1929, 12 00


$48,543 12


Payments to treasurer, $34,688 55


Abatements, 247 90


Taxes 1929 reported as motor ve- hicle excise tax 1929, 27 22


Outstanding December 31, 1929, 13,579 45


$48,543 12


Outstanding January 1, 1930,


$13,579 45


Error in recommitment, 7 00


$13,586 45


Payments to treasurer January 1 to March 28, 1930, $2,671 98


Abatements January 1 to March 28, 1930, 10 65


Recommitment March 28, 1930 to


G. V. Warner, Collector, 10,903 82


$13,586 45


84


TAXES-1929


G. V. WARNER, COLLECTOR


Recommitment per warrant, $10,903 82


Payments to treasurer March 28 to July 31, 1930, $2,123 06


Warrant in excess of commitment list, 7 00


Outstanding July 31, 1930, per list, 8,599 79


Cash on hand July 31, 1930, verified, 173 97


$10,903 82


POLL TAXES-1930


Commitment per warrant, $1,104 00


Outstanding July 31, 1930, $1,014 00


Cash on hand July 31, 1930, verified, 90 00


$1,104 00


MOTOR VEHICLE EXCISE TAXES-1929


C. P. RUSTEMEYER, COLLECTOR


Commitment per warrants, $3,591 90


Abatement after payment refunded, 1 35


Taxes 1929 reported as motor vehicle excise taxes 1929, 27 22


$3,620 47


Payments to treasurer, $3,249 95


Abatements, 302 81


Motor vehicle excise taxes 1929 re- ported as taxes 1929, 12 00


Outstanding December 31, 1929, 55 71


$3,620 47


85


Outstanding January 1, 1930, $55 71


Commitment per warrants, 207 84


Abatement after payment, refunded, 6 08


Audit adjustment :


Abatement after payment, to be refunded, 2 07


$271 70


Payments to treasurer January 1 to March 28, 1930, $128 08


Abatements January 1 to March 28, 1930, 1 08


Audit adjustment :


Abatements not reported, 16 36


Error in recommitment, to be ad- justed, 1 34


Recommitment March 28, 1930, to


G. V. Warner, Collector, 124 84


$271 70


MOTOR VEHICLE EXCISE TAXES-1929


G. V. WARNER, COLLECTOR


Recommitment per warrant, $124 84


Recommitment list in excess of warrant, 1 34


Abatement after payment refunded, 6 52


Audit adjustment :


Abatement in excess of commit- ment, 59


$133 29


G. V. WARNER, COLLECTOR


Payments to treasurer March 28 to July 31, 1930, $56 18


86


Audit adjustment: Abatements March 28 to July 31, 1930, not reported, 10 82


Outstanding July 31, 1930, per list, 66 29


$133 29


MOTOR VEHICLE EXCISE TAXES-1930


G. V. WARNER, COLLECTOR


Commitment per warrant, $2,574 70


Abatement after payment, refunded, 3 22


Audit adjustment : Overpayments to collector, 01


$2,577 93


Payments to treasurer January 1


to July 31, 1930, $2,079 21


Abatements January 1 to July 31, 1930, 84 47


Audit adjustment :


Abatements not reported 50 40


Outstanding July 31, 1930, per list, 267 89


Cash on hand July 31, 1930, verified, 95 96


$2,577 93


SIDEWALK ASSESSMENTS


Charges 1929,


$398 00


Payments to treasurer,


$360 00


Outstanding December 31, 1929,


38 00


$398 00


Outstanding January 1, 1930, $38 00 Payments to treasurer January 1 to July 31, 1930, $38 00


87


WATER DEPARTMENT


Cash discrepancy July 12, 1929,


per previous audit, $48 64


Cash on hand July 12, 1929, per previous audit, 477 58


Outstanding July 12, 1929, per


previous audit, 1,697 01


Charges July 12 to December 31, 1929, 14 41


$2,237 64


Payments to treasurer July 12 to December 31, 1929, $2,000 60


Abatements July 12 to December 31, 1929, 78 02


Overpayment to collector, per pre- vious audit, 25


Outstanding December 31, 1929, 158 77


$2,237 64


Outstanding January 1, 1930, $158 77


Charges Jan. 1 to July 31, 1930, 3,882 14


Audit adjustments :


Charges not reported :


July 12 to December 31, 1929, $239 24


January 1 to July 31, 1930, 42 34


$281 58


Interest collections reported as rates, 17 25


Payment in advance of charges, 3 46


$4,343 20


Payments to treasurer January 1 to July 31, 1930, $2,801 91


88


Abatements January 1 to July 31, 1930, 33 82


Audit adjustments : Abatements not reported, 113 46


Outstanding July 31, 1930, per list, 1,003 63


Cash on hand July 31, 1930, verified, 390 38


$4,343 20


WATER DEPARTMENT


INTEREST COLLECTIONS


Collections January 1 to July 31, 1930,


$53 39


Payments to treasurer January 1 to July 31, 1930,


$52 00


Cash variation July 31, 1930, 1 39


$53 39


TOWN HALL RENTS


Receipts :


May 29 to December 31, 1928,


$29 00


1929,


205 00


January 1 to July 31, 1930, 113 00


$347 00


Payments to treasurer :


May 29 to December 31, 1928,


$29 00


1929,


202 00


January 1 to July 31, 1930, 114 00


Cash on hand July 31, 1930,


2 00


$347 00


89


SELECTMEN'S LICENSES


Cash on hand May 29, 1928, per previous audit :


In possession of select- men, $22 00


In possession of town clerk, 2 00


$24 00


Licenses issued :


May 29 to December 31, 1928:


Junk, $20 00


Unidentified, 9 00


$29 00


1929 :


Auto dealer,


$1 00


Gasoline,


3 00


Gas tank permits,


1 50


Bus, 1 00


Common victualler,


8 00


Auctioneer,


1 00


Pool,


4 00


Junk,


30 00


Sunday,


9 00


Innholder,


3 00


Circus,


5 00


Unidentified,


4 00


$70 50


$123 50


Payments to treasurer :


May 29 to December 31, 1928, $51 00


1929, 70 50


90


Cash on hand December 31, 1929 :


In possession of town clerk, 2 00


$123 50


Cash on hand January 1, 1930 :


In possession of town clerk, $2 00


Licenses issued January 1 to July 31, 1930 :


Sunday,


$14 00


Gasoline,


18 50


Common victualler,


9 00


Auto dealer,


4 00


Pool,


4 00


Junk,


20 00


Innholder,


2 00


Auctioneer,


2 00


$73 50


$75 50


Payments to treasurer Jan-


uary 1 to July 31, 1930, $64 50


Cash on hand July 31, 1930 :


In possession of select- men,


$9 00


In possession of town


clerk, 2 00


$11 00


$75 50


HEALTH LICENSES


Cash on hand May 29, 1928, per previous audit, $2 00


91


Licenses issued :


May 29 to December 31, 1928 :


Oleomargarine, $2 00


1929 :


Pasteurizing,


$2 00


Slaughtering,


1 00


Alcohol,


6 00


Oleomargarine, 3 00


$12 00


$14 00


$16 00


Payments to treasurer :


May 29 to December 31, 1928,


$4 00


1929,


12 00


$16 00


Licenses issued January 1 to July 31, 1930 :


Pasteurizing,


$1 00


Alcohol,


1 00


Oleomargarine,


2 50


Payments to treasurer January 1 to July 31, 1930, $2 00


$4 50


Cash on hand July 31, 1930 :


In possession of milk inspector,


2 50


$4 50


92


DOG LICENSES


Licenses issued :


May 29 to December 31, 1928 :


Males, 40 @ $2.00, $80 00


Spayed females, 4 @ $2.00, 8 00


Females, 3 @ $5.00, 15 00


$103 00


1929 :


Males, 115 @ $2.00,


$230 00


Spayed females, 30 @ $2.00, 60 00


Females, 25 @ $5.00, 125 00


$415 00


$518 00


Payments to county :


May 29 to December 31, 1928, $93 60


1929,


381 00


$474 60


Fees retained :


May 29 to December 31, 1928, $9 40


1929,


34 00


$43 40


$518 00


Licenses issued January 1 to July 31, 1930 : Males, 72 @ $2.00, $144 00


93


Spayed females, 31 @ $2.00, 62 00 Females, 18 @ $5.00, 90 00


$296 00


Payments to county January 1 to July 31, 1930, $220 80


Fees retained January 1 to July 31, 1930, 24 20


Cash on hand July 31, 1930 (veri- fied ), 51 00


$296 00


HUNTING AND FISHING LICENSES


Licenses issued January 1 to July 31, 1930 :


Resident citizens' sporting, 190 @ $2.25, $427 50


Resident citizen's trapping, 1 @ $2.25, 2 25


Non-resident citizen's sporting, 1 @ $5.25, 5 25


Duplicates, 2 @ $.50, 1 00


$436 00


Payments to State January 1 to July 31, 1930, $381 00


Fees retained January 1 to July 31, 1930, 48 00


Cash on hand July 31, 1930, (verified), 7 00


$436 00


SEALER OF WEIGHTS AND MEASURES


Due from sealer May 29, 1928,


per previous audit, $5 53 Cash on hand May 29, 1928, per previous audit, 23 75


94


Outstanding May 29, 1928, per previous audit, 3 36


$32 64


Charges :


May 29 to December 31, 1928,


$3 20


1929,


34 73


$37 93


Overpayment to treasurer,


75


$71 32


Payments to treasurer :


May 29 to December 31, 1928,


$36 59


1929,


34 73


$71 32


Charges January 1 to July 31, 1930,


$34 75


Overpayment to treasurer 1928,


$ 75


Cash on hand July 31, 1930,


34 00


$34 75


HAYDENVILLE LIBRARY


Cash on hand June 4, 1928,


per previous audit, $8 29


Fines :


June 4 to December 31, 1928, $6 35


1929,


12 56


$18 91


$27 20


95


Payments to treasurer :


June 4 to December 31, 1928, 1929,


$14 64 12 56


$27 20


Fines January 1 to August 25, 1930, Payments to treasurer January 1 to August 25, 1930, $6 16


$7 94


Cash on hand August 25, 1930, verified, 1 78


$7 94


96


WATER SINKING FUND


Savings Deposits


Securities


Total


On hand May 28, 1928,


$18,137 24


$21,000 00


$39,137 24


On hand at end of year 1928


20,385 32


21,000 00


41,385 32


On hand at end of year 1929,


23,319 04


21,000 00


44,319 04


On hand July 31, 1930,


24,883 17


21,000 00


45,883 17


RECEIPTS


PAYMENTS


May 28 to December 31, 1928


Appropriation from


Added to savings


town,


$1,000 00


deposits,


$2,248 08


Income,


1,248 08


$2,248 08


$2,248 08


1929


Appropriation from


Added to savings


town,


$1,000 00


deposits,


$2,933 72


Income,


1,933 72


$2,933 72


$2,933 72


January 1 to July 31, 1930


Income, .


$1,564 13


Added to savings deposits,


1,564 13


97


WHITING STREET CHARITY FUND


Savings Deposits


Total


On hand May 28, 1928,


$5,720 55


$5,720 55


On hand at end of year 1928,


5,574 25


5,574 25


On hand at end of year 1929,


5,574 25


5,574 25


On hand July 31, 1930,


5,574 25


5,574 25


RECEIPTS


PAYMENTS


May 28 to December 31, 1928


Withdrawn from sav-


Transfer to town,


$275 00


ings bank,


$146 30


Income,


128 70


$275 00


$275 00


1929


Income,


$250 84


Transfer to town,


$250 84


98


ELECTA WAITE CHARITY FUND


Savings Deposits


Total


On hand May 28, 1928,


$1,773 51


$1,773 51


On hand at end of year 1928,


1,773 51


1,773 51


On hand at end of year 1929,


1,773 51


1,773 51


On hand July 31, 1930,


1,773 51


1,773 51


RECEIPTS


PAYMENTS


May 28 to December 31, 1928


Income,


$39 89


Transfer to town,


$39 89


1


1929


Income,


$97 51


Transfer to town,


$97 51


January 1 to July 31, 1930


Income,


$88 66


Transfer to town,


$88 66


99


LYMAN D. WAITE CHARITY FUND


Savings Deposits


Total


On hand May 28, 1928,


$715 75


$715 75


On hand at end of year 1928,


700 00


700 00


On hand at end of year 1929,


700 00


700 00


On hand July 31, 1930,


700 00


700 00


RECEIPTS


PAYMENTS


May 28 to December 31, 1928


Withdrawn from sav-


Transfer to town,


$31 84


ings bank,


$15 75


Income,


16 09


$31 84


$31 84


1929


Income,


$31 84


Transfer to town,


$31 84


100


A. S. HILLS CHARITY FUND


Savings Deposits


Total


On hand May 28, 1928,


$5,000 00


$5,000 00


On hand at end of year 1928,


5,000 00


5,000 00


On hand at end of year 1929,


5,000 00


5,000 00


On hand July 31, 1930,


5,000 00


5,000 00


RECEIPTS


PAYMENTS


May 28 to December 31, 1928


Income,


$112 50


Transfer to town,


$112 50


1929


Income,


$225 00


Transfer to town,


$225 00


January 1 to July 31, 1930


Income,


$125 00


Transfer to town,


$125 00


101


COLLINS SCHOOL FUND


Savings Deposits


Securities Market Value


Total


On hand May 28, 1928,


$1,604 10


$10,600 00


$12,204 10


On hand at end of year 1928,


1,604 10


10,600 00


12,204 10


On hand at end of year 1929,


3,104 10


10,600 00


13,704 10


On hand July 31, 1930,


3,104 10


27,610 00


30,714 10


RECEIPTS


PAYMENTS


May 28 to December 31, 1928


Income,


$609 09


Transfer to town,


$609 09


1929


Sale of rights,


$1,500 00


Added to savings deposits,


$1,500 00


Income,


1,419 97


Transfer to town,


1,419 97


$2,919 97


$2,919 97


January 1 to July 31, 1930


Income, $1,188 20


Transfer to town, $1,188 20


Adjustment of securi-


Adjustment of securi-


ties to market value, 17,010 00


ties to market value, 17,010 00


$18,198 20


$18,198 20


102


ONSLOW G. SPELMAN SCHOOL FUND


Savings Deposits


Securities Par Value


Total


On hand May 28, 1928,


$28,175 83


$9,000 00


$37,175 83


On hand at end of year 1928,


28,650 39


9,000 00


37,650 39


On hand at end of year 1929,


29,716 58


9,000 00


38,716 58


On hand July 31, 1930,


30,588 13


9,000 00


39,588 13


RECEIPTS


PAYMENTS


May 28 to December 31, 1928


Income,


$818 42


Transfer to town, Added to savings deposits,


$343 86


474 56


$818 42


$818 42


1929


Income,


$1,952 32


Added to savings deposits,


$1,066 19


Transfer to town,


886 13


$1,952 32


$1,952 32


January 1 to July 31, 1930


Income,


$1,473 03


Added to savings deposits,


$871 55


Transfer to town,


601 48


$1,473 03


$1,473 03


103


CEMETERY PERPETUAL CARE FUNDS


Savings Deposits


Total


On hand May 28, 1928,


$907 02


$907 02


On hand at end of year 1928,


887 09


887 09


On hand at end of year 1929,


962 09


962 09


On hand July 31, 1930,


1,010 78


1,010 78


RECEIPTS


PAYMENTS


May 28 to December 31, 1928


Withdrawn from sav-


Transfer to town,


$40 32


ings bank,


$19 93


Income,


20 39


$40 32


$40 32


1929


Income,


$50 89


Added to savings


Bequests,


75 00


deposits,


$75 00


Transfer to town,


50 89


$125 89


$125 89


January 1 to July 31, 1930


Income,


$48 69


Added to savings deposits,


$48 69


104


TOWN OF WILLIAMSBURG Balance Sheet-July 31, 1930


GENERAL ACCOUNTS


ASSETS


LIABILITIES


Cash, $9,051 67 Temporary Loans : In Anticipation of Revenue,


$10,000 00


Accounts Receivable :


Surplus War Bonus Fund, 1,029 86


Taxes :


Levy of 1928,


$231 18


Levy of 1929,


8,773 76


Trust Fund Income :


Whiting Street Fund, $24 37


A. S. Hills Fund, 87 42


O. S. Spelman Fund,


1,608 01


Hyde Saunders Fund,


113 54


Electa Waite Fund, 82 94


Lyman D. Waite Fund,


10 19


$428 07


$1,926 47


State Tax,


1,890 00


Departmental :


State Highway Tax,


560 60


State and Military Aid,


$216 00


State Audit Tax,


179 13


Schools,


31 16


State Snow Removal Tax,


281 00


$247 16 County Tax,


4,977 75


Levy of 1930 (Polls), 1,104 00


$10,108 94


Motor Vehicle Excise Taxes:


Levy of 1929,


$64 22


Levy of 1930,


363 85


. . ... . ....... .. .... .. .....


Water, State Aid to Highways, Revenue 1930, $69,487 12 Less Estimated Receipts Collected, 11,340 93


1,390 55 2,425 00


Unexpended Balances :


General, Water,


$34,217 46 2,999 24


$37,216 70


Reserve Fund-Overlay Surplus, 2,897 20


Overlays-Reserved for Abatements :


Levy of 1928,


$181 84


Levy of 1929,


269 63


$451 47


Revenue Reserved until Collected :


Motor Vehicle Excise Tax,


$428 07


Departmental, 247 16


Water,


1,390 55


$2,065 78


Surplus Revenue,


18,321 62


$81,797 58


$81,797 58


105


$58,146 19


106


Sinking Fund,


DEBT ACCOUNTS $45,883 17 Cone Bridge Loan, Tractor Loan, Water Loans,


$2,000 00 500 00 50,000 00


Net Funded or Fixed Debt :


Inside Limit,


$2,500 00


Outside Limit,


4,116 80


$6,616 83


$52,500 00


$52,500 00


TRUST ACCOUNTS


Trust Funds :


$5,574.25


Cash and Securities,


$84,360 77


Whiting Street Charity Fund, 1,773 51 Electa Waite Charity Fund, Lyman D. Waite Charity Fund, 700 00


5,000 00


30,714 10


39,588 13


Cemetery Perpetual Care Funds,


1,010 78


$84,360 77


$84,360 77


A. S. Hills Charity Fund, Collins School Fund, O. G. Spelman School Fund,





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