USA > Massachusetts > Hampshire County > Williamsburg > Town Annual Report of the Officers of the Town of Williamsburg 1916-1930 > Part 40
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The surety bonds of the town clerk, treasurer, tax collector, water collector and treasurer of the sinking fund were examined and found to be in proper form.
The receipts for licenses issued by the selectmen were compared with the selectmen's record of licenses granted, but the accounts could not be completely checked, as the records of licenses granted were not complete. It is rec- ommended that the selectmen keep a complete record of all licenses granted by them, so that the receipts from this source may be properly checked.
The collections for rent of the town hall were checked with the records of town hall rentals, and the payments to the treasurer were verified.
The accounts of the sealer of weights and measures were examined and checked. The receipts were com- pared with the records of work done, and the payments to the treasurer, as well as the cash on hand, were veri- fied.
The receipts for licenses issued by the board of health were checked with the record of licenses granted, and the payments to the treasurer were verified.
Considerable difficulty was met in checking the ac- counts of the public welfare department, as no record of bills sent out for collection was available. The bills charged to the State Department of Public Welfare were listed from information received from the State, the col- lections of bills receivable were checked with the pay- ments to the treasurer, and the outstanding accounts were
78
listed, the accountant's ledger being adjusted to agree with the oustanding accounts.
The accounts of the water department were examined and checked. The commitments of charges were an- alyzed, the collections were compared with the payments to the treasurer, the recorded abatements were checked to the records of the water commissioners, and the out- standing accounts were listed and proved with the ac- countant's ledger after the necessary adjustments had been made thereon. The adjustment of the ledger ac- counts was necessitated by the failure of the water com- missioners to make a report to the town accountant of all commitments and abatements, and it is therefore recom- mended that, in the future, the water commissioners noti- fy the town accountant promptly of all commitments made and of abatements granted.
It was found that the water department is operating on the receipts of the department, there being no appro- priation therefor by the town as required by Section 2, Chapter 396, Acts of 1928. It is recommended that spe- cific appropriations be voted by the town for the water department from water revenue, and that any excess of water receipts actually collected over the amounts so ap- propriated be set up on the ledger as water department surplus, and reserved subject to appropriation by the town meeting.
In addition to the departments and accounts men- tioned, the books and accounts of all other departments collecting money for the town were examined and checked.
Appended to this report, in addition to the balance sheet, are tables showing a reconciliation of the treasur- er's cash, summaries of the tax and departmental ac- counts, as well as tables showing the trust fund transac- tions.
While engaged in making the audit I received co- operation from all town officials with whom I came in con-
79
tact, for which, on behalf of my assistants and for myself, I wish to express appreciation.
Respectfully submitted, EDW. H. FENTON,
Chief Accountant.
RECONCILIATION OF TREASURER'S CASH
Balance May 29, 1928, per previous
audit, $7,195 13
Receipts May 29 to December 31,
1928, 85,461 42
$92,656 55
Payments May 29 to December 31,
1928, $79,445 18
Balance December 31, 1928, 13,211 37
$92,656 55
Balance January 1, 1929,
$13,211 37 116,759 70
Receipts 1929,
$129,971 07
Payments 1929,
$108,291 28
Balance December 31, 1929,
21,679 79
$129,971 07
Balance January 1, 1930, $21,679 79
Receipts January 1 to July 31, 1930,
per cash book, 34,516 64 - $56,196 43
Payments Jan. 1 to July 31, 1930 :
Per selectmen's warrants,
$47,144 76
80
Balance July 31, 1930, verified :
Cash in office, $61 00
First National Bank of
Northampton :
General, 4,007 04
Surplus War Bonus Fund, 1,029 86
Hampshire Co. Trust
Company of North- ampton :
General, 3,816 33
Hyde Saunders
Fund Income, 137 44
$9,051 67
$56,196 43
FIRST NATIONAL BANK OF NORTHAMPTON
General Account
Balance July 31, 1930, per statement, $5,216 97
Balance July 31, 1930, per check book, $4,007 04
Outstanding checks July 31, 1930,
per list, 1,209 93
$5,216 97
Special Account
Balance July 31, 1930, per statement, $1,029 86
Balance July 31, 1930, per check book, $1,029 86
81
HAMPSHIRE COUNTY TRUST COMPANY OF NORTHAMPTON
(ASSETS IN PROCESS OF LIQUIDATION) General Account
Balance July 31, 1930, per proof
of claim No. c-279, $3,816 33
Balance July 31, 1930, per check book, $3,816 33
Special Account
Balance July 31, 1930, per proof
of claim No. c-1103, $137 44
Balance July 31, 1930, per check book, $137 44
TAXES-1926
C. P. RUSTEMEYER, COLLECTOR
Outstanding May 29, 1928, per previous audit, $39 10
Payments to treasurer May 29 to Dec. 31, 1928, $39 10
TAXES-1927
C. P. RUSTEMEYER, COLLECTOR
Outstanding May 28, 1928, per
previous audit, $8,399 54
Payments to treasurer :
May 29 to December 31, 1928, $7,972 02 1929, 348 32
82
Abatements :
May 29 to December 31, 1928, 79 20
$8,399 54
TAXES-1928
C. P. RUSTEMEYER, COLLECTOR
Commitment per warrants, $51,405 02
Additional commitment, 204 74
Interest reported as taxes, 1 15
$51,610 91
Payments to treasurer :
May 29 to December 31, 1928, $37,078 49
1929, 13,227 07
$50,305 56
Abatements :
May 29 to December 31, 1928, $149 12
1929,
96 78
245 90
Outstanding December 31, 1929, 1,059 45
$51,610 91
Outstanding January 1, 1930, $1,059 45 Payments to treasurer January 1 to March 28, 1930, $477 58
Recommitment to G. V. Warner March 28, 1930, 581 87
$1,059 45
83
.
TAXES-1928
G. V. WARNER, COLLECTOR
Recommitment per warrant, $581 87
Payments to treasurer March 29, 1930, to July 31, 1930, $350 69
Outstanding July 31, 1930, per list, 193 75
Cash on hand July 31, 1930, verified, 37 43
$581 87
TAXES-1929
C. P. RUSTEMEYER, COLLECTOR 0
Commitment per warrants, $48,509 12
Additional commitment, 22 00
Motor vehicle excise tax 1929 re- ported as taxes 1929, 12 00
$48,543 12
Payments to treasurer, $34,688 55
Abatements, 247 90
Taxes 1929 reported as motor ve- hicle excise tax 1929, 27 22
Outstanding December 31, 1929, 13,579 45
$48,543 12
Outstanding January 1, 1930,
$13,579 45
Error in recommitment, 7 00
$13,586 45
Payments to treasurer January 1 to March 28, 1930, $2,671 98
Abatements January 1 to March 28, 1930, 10 65
Recommitment March 28, 1930 to
G. V. Warner, Collector, 10,903 82
$13,586 45
84
TAXES-1929
G. V. WARNER, COLLECTOR
Recommitment per warrant, $10,903 82
Payments to treasurer March 28 to July 31, 1930, $2,123 06
Warrant in excess of commitment list, 7 00
Outstanding July 31, 1930, per list, 8,599 79
Cash on hand July 31, 1930, verified, 173 97
$10,903 82
POLL TAXES-1930
Commitment per warrant, $1,104 00
Outstanding July 31, 1930, $1,014 00
Cash on hand July 31, 1930, verified, 90 00
$1,104 00
MOTOR VEHICLE EXCISE TAXES-1929
C. P. RUSTEMEYER, COLLECTOR
Commitment per warrants, $3,591 90
Abatement after payment refunded, 1 35
Taxes 1929 reported as motor vehicle excise taxes 1929, 27 22
$3,620 47
Payments to treasurer, $3,249 95
Abatements, 302 81
Motor vehicle excise taxes 1929 re- ported as taxes 1929, 12 00
Outstanding December 31, 1929, 55 71
$3,620 47
85
Outstanding January 1, 1930, $55 71
Commitment per warrants, 207 84
Abatement after payment, refunded, 6 08
Audit adjustment :
Abatement after payment, to be refunded, 2 07
$271 70
Payments to treasurer January 1 to March 28, 1930, $128 08
Abatements January 1 to March 28, 1930, 1 08
Audit adjustment :
Abatements not reported, 16 36
Error in recommitment, to be ad- justed, 1 34
Recommitment March 28, 1930, to
G. V. Warner, Collector, 124 84
$271 70
MOTOR VEHICLE EXCISE TAXES-1929
G. V. WARNER, COLLECTOR
Recommitment per warrant, $124 84
Recommitment list in excess of warrant, 1 34
Abatement after payment refunded, 6 52
Audit adjustment :
Abatement in excess of commit- ment, 59
$133 29
G. V. WARNER, COLLECTOR
Payments to treasurer March 28 to July 31, 1930, $56 18
86
Audit adjustment: Abatements March 28 to July 31, 1930, not reported, 10 82
Outstanding July 31, 1930, per list, 66 29
$133 29
MOTOR VEHICLE EXCISE TAXES-1930
G. V. WARNER, COLLECTOR
Commitment per warrant, $2,574 70
Abatement after payment, refunded, 3 22
Audit adjustment : Overpayments to collector, 01
$2,577 93
Payments to treasurer January 1
to July 31, 1930, $2,079 21
Abatements January 1 to July 31, 1930, 84 47
Audit adjustment :
Abatements not reported 50 40
Outstanding July 31, 1930, per list, 267 89
Cash on hand July 31, 1930, verified, 95 96
$2,577 93
SIDEWALK ASSESSMENTS
Charges 1929,
$398 00
Payments to treasurer,
$360 00
Outstanding December 31, 1929,
38 00
$398 00
Outstanding January 1, 1930, $38 00 Payments to treasurer January 1 to July 31, 1930, $38 00
87
WATER DEPARTMENT
Cash discrepancy July 12, 1929,
per previous audit, $48 64
Cash on hand July 12, 1929, per previous audit, 477 58
Outstanding July 12, 1929, per
previous audit, 1,697 01
Charges July 12 to December 31, 1929, 14 41
$2,237 64
Payments to treasurer July 12 to December 31, 1929, $2,000 60
Abatements July 12 to December 31, 1929, 78 02
Overpayment to collector, per pre- vious audit, 25
Outstanding December 31, 1929, 158 77
$2,237 64
Outstanding January 1, 1930, $158 77
Charges Jan. 1 to July 31, 1930, 3,882 14
Audit adjustments :
Charges not reported :
July 12 to December 31, 1929, $239 24
January 1 to July 31, 1930, 42 34
$281 58
Interest collections reported as rates, 17 25
Payment in advance of charges, 3 46
$4,343 20
Payments to treasurer January 1 to July 31, 1930, $2,801 91
88
Abatements January 1 to July 31, 1930, 33 82
Audit adjustments : Abatements not reported, 113 46
Outstanding July 31, 1930, per list, 1,003 63
Cash on hand July 31, 1930, verified, 390 38
$4,343 20
WATER DEPARTMENT
INTEREST COLLECTIONS
Collections January 1 to July 31, 1930,
$53 39
Payments to treasurer January 1 to July 31, 1930,
$52 00
Cash variation July 31, 1930, 1 39
$53 39
TOWN HALL RENTS
Receipts :
May 29 to December 31, 1928,
$29 00
1929,
205 00
January 1 to July 31, 1930, 113 00
$347 00
Payments to treasurer :
May 29 to December 31, 1928,
$29 00
1929,
202 00
January 1 to July 31, 1930, 114 00
Cash on hand July 31, 1930,
2 00
$347 00
89
SELECTMEN'S LICENSES
Cash on hand May 29, 1928, per previous audit :
In possession of select- men, $22 00
In possession of town clerk, 2 00
$24 00
Licenses issued :
May 29 to December 31, 1928:
Junk, $20 00
Unidentified, 9 00
$29 00
1929 :
Auto dealer,
$1 00
Gasoline,
3 00
Gas tank permits,
1 50
Bus, 1 00
Common victualler,
8 00
Auctioneer,
1 00
Pool,
4 00
Junk,
30 00
Sunday,
9 00
Innholder,
3 00
Circus,
5 00
Unidentified,
4 00
$70 50
$123 50
Payments to treasurer :
May 29 to December 31, 1928, $51 00
1929, 70 50
90
Cash on hand December 31, 1929 :
In possession of town clerk, 2 00
$123 50
Cash on hand January 1, 1930 :
In possession of town clerk, $2 00
Licenses issued January 1 to July 31, 1930 :
Sunday,
$14 00
Gasoline,
18 50
Common victualler,
9 00
Auto dealer,
4 00
Pool,
4 00
Junk,
20 00
Innholder,
2 00
Auctioneer,
2 00
$73 50
$75 50
Payments to treasurer Jan-
uary 1 to July 31, 1930, $64 50
Cash on hand July 31, 1930 :
In possession of select- men,
$9 00
In possession of town
clerk, 2 00
$11 00
$75 50
HEALTH LICENSES
Cash on hand May 29, 1928, per previous audit, $2 00
91
Licenses issued :
May 29 to December 31, 1928 :
Oleomargarine, $2 00
1929 :
Pasteurizing,
$2 00
Slaughtering,
1 00
Alcohol,
6 00
Oleomargarine, 3 00
$12 00
$14 00
$16 00
Payments to treasurer :
May 29 to December 31, 1928,
$4 00
1929,
12 00
$16 00
Licenses issued January 1 to July 31, 1930 :
Pasteurizing,
$1 00
Alcohol,
1 00
Oleomargarine,
2 50
Payments to treasurer January 1 to July 31, 1930, $2 00
$4 50
Cash on hand July 31, 1930 :
In possession of milk inspector,
2 50
$4 50
92
DOG LICENSES
Licenses issued :
May 29 to December 31, 1928 :
Males, 40 @ $2.00, $80 00
Spayed females, 4 @ $2.00, 8 00
Females, 3 @ $5.00, 15 00
$103 00
1929 :
Males, 115 @ $2.00,
$230 00
Spayed females, 30 @ $2.00, 60 00
Females, 25 @ $5.00, 125 00
$415 00
$518 00
Payments to county :
May 29 to December 31, 1928, $93 60
1929,
381 00
$474 60
Fees retained :
May 29 to December 31, 1928, $9 40
1929,
34 00
$43 40
$518 00
Licenses issued January 1 to July 31, 1930 : Males, 72 @ $2.00, $144 00
93
Spayed females, 31 @ $2.00, 62 00 Females, 18 @ $5.00, 90 00
$296 00
Payments to county January 1 to July 31, 1930, $220 80
Fees retained January 1 to July 31, 1930, 24 20
Cash on hand July 31, 1930 (veri- fied ), 51 00
$296 00
HUNTING AND FISHING LICENSES
Licenses issued January 1 to July 31, 1930 :
Resident citizens' sporting, 190 @ $2.25, $427 50
Resident citizen's trapping, 1 @ $2.25, 2 25
Non-resident citizen's sporting, 1 @ $5.25, 5 25
Duplicates, 2 @ $.50, 1 00
$436 00
Payments to State January 1 to July 31, 1930, $381 00
Fees retained January 1 to July 31, 1930, 48 00
Cash on hand July 31, 1930, (verified), 7 00
$436 00
SEALER OF WEIGHTS AND MEASURES
Due from sealer May 29, 1928,
per previous audit, $5 53 Cash on hand May 29, 1928, per previous audit, 23 75
94
Outstanding May 29, 1928, per previous audit, 3 36
$32 64
Charges :
May 29 to December 31, 1928,
$3 20
1929,
34 73
$37 93
Overpayment to treasurer,
75
$71 32
Payments to treasurer :
May 29 to December 31, 1928,
$36 59
1929,
34 73
$71 32
Charges January 1 to July 31, 1930,
$34 75
Overpayment to treasurer 1928,
$ 75
Cash on hand July 31, 1930,
34 00
$34 75
HAYDENVILLE LIBRARY
Cash on hand June 4, 1928,
per previous audit, $8 29
Fines :
June 4 to December 31, 1928, $6 35
1929,
12 56
$18 91
$27 20
95
Payments to treasurer :
June 4 to December 31, 1928, 1929,
$14 64 12 56
$27 20
Fines January 1 to August 25, 1930, Payments to treasurer January 1 to August 25, 1930, $6 16
$7 94
Cash on hand August 25, 1930, verified, 1 78
$7 94
96
WATER SINKING FUND
Savings Deposits
Securities
Total
On hand May 28, 1928,
$18,137 24
$21,000 00
$39,137 24
On hand at end of year 1928
20,385 32
21,000 00
41,385 32
On hand at end of year 1929,
23,319 04
21,000 00
44,319 04
On hand July 31, 1930,
24,883 17
21,000 00
45,883 17
RECEIPTS
PAYMENTS
May 28 to December 31, 1928
Appropriation from
Added to savings
town,
$1,000 00
deposits,
$2,248 08
Income,
1,248 08
$2,248 08
$2,248 08
1929
Appropriation from
Added to savings
town,
$1,000 00
deposits,
$2,933 72
Income,
1,933 72
$2,933 72
$2,933 72
January 1 to July 31, 1930
Income, .
$1,564 13
Added to savings deposits,
1,564 13
97
WHITING STREET CHARITY FUND
Savings Deposits
Total
On hand May 28, 1928,
$5,720 55
$5,720 55
On hand at end of year 1928,
5,574 25
5,574 25
On hand at end of year 1929,
5,574 25
5,574 25
On hand July 31, 1930,
5,574 25
5,574 25
RECEIPTS
PAYMENTS
May 28 to December 31, 1928
Withdrawn from sav-
Transfer to town,
$275 00
ings bank,
$146 30
Income,
128 70
$275 00
$275 00
1929
Income,
$250 84
Transfer to town,
$250 84
98
ELECTA WAITE CHARITY FUND
Savings Deposits
Total
On hand May 28, 1928,
$1,773 51
$1,773 51
On hand at end of year 1928,
1,773 51
1,773 51
On hand at end of year 1929,
1,773 51
1,773 51
On hand July 31, 1930,
1,773 51
1,773 51
RECEIPTS
PAYMENTS
May 28 to December 31, 1928
Income,
$39 89
Transfer to town,
$39 89
1
1929
Income,
$97 51
Transfer to town,
$97 51
January 1 to July 31, 1930
Income,
$88 66
Transfer to town,
$88 66
99
LYMAN D. WAITE CHARITY FUND
Savings Deposits
Total
On hand May 28, 1928,
$715 75
$715 75
On hand at end of year 1928,
700 00
700 00
On hand at end of year 1929,
700 00
700 00
On hand July 31, 1930,
700 00
700 00
RECEIPTS
PAYMENTS
May 28 to December 31, 1928
Withdrawn from sav-
Transfer to town,
$31 84
ings bank,
$15 75
Income,
16 09
$31 84
$31 84
1929
Income,
$31 84
Transfer to town,
$31 84
100
A. S. HILLS CHARITY FUND
Savings Deposits
Total
On hand May 28, 1928,
$5,000 00
$5,000 00
On hand at end of year 1928,
5,000 00
5,000 00
On hand at end of year 1929,
5,000 00
5,000 00
On hand July 31, 1930,
5,000 00
5,000 00
RECEIPTS
PAYMENTS
May 28 to December 31, 1928
Income,
$112 50
Transfer to town,
$112 50
1929
Income,
$225 00
Transfer to town,
$225 00
January 1 to July 31, 1930
Income,
$125 00
Transfer to town,
$125 00
101
COLLINS SCHOOL FUND
Savings Deposits
Securities Market Value
Total
On hand May 28, 1928,
$1,604 10
$10,600 00
$12,204 10
On hand at end of year 1928,
1,604 10
10,600 00
12,204 10
On hand at end of year 1929,
3,104 10
10,600 00
13,704 10
On hand July 31, 1930,
3,104 10
27,610 00
30,714 10
RECEIPTS
PAYMENTS
May 28 to December 31, 1928
Income,
$609 09
Transfer to town,
$609 09
1929
Sale of rights,
$1,500 00
Added to savings deposits,
$1,500 00
Income,
1,419 97
Transfer to town,
1,419 97
$2,919 97
$2,919 97
January 1 to July 31, 1930
Income, $1,188 20
Transfer to town, $1,188 20
Adjustment of securi-
Adjustment of securi-
ties to market value, 17,010 00
ties to market value, 17,010 00
$18,198 20
$18,198 20
102
ONSLOW G. SPELMAN SCHOOL FUND
Savings Deposits
Securities Par Value
Total
On hand May 28, 1928,
$28,175 83
$9,000 00
$37,175 83
On hand at end of year 1928,
28,650 39
9,000 00
37,650 39
On hand at end of year 1929,
29,716 58
9,000 00
38,716 58
On hand July 31, 1930,
30,588 13
9,000 00
39,588 13
RECEIPTS
PAYMENTS
May 28 to December 31, 1928
Income,
$818 42
Transfer to town, Added to savings deposits,
$343 86
474 56
$818 42
$818 42
1929
Income,
$1,952 32
Added to savings deposits,
$1,066 19
Transfer to town,
886 13
$1,952 32
$1,952 32
January 1 to July 31, 1930
Income,
$1,473 03
Added to savings deposits,
$871 55
Transfer to town,
601 48
$1,473 03
$1,473 03
103
CEMETERY PERPETUAL CARE FUNDS
Savings Deposits
Total
On hand May 28, 1928,
$907 02
$907 02
On hand at end of year 1928,
887 09
887 09
On hand at end of year 1929,
962 09
962 09
On hand July 31, 1930,
1,010 78
1,010 78
RECEIPTS
PAYMENTS
May 28 to December 31, 1928
Withdrawn from sav-
Transfer to town,
$40 32
ings bank,
$19 93
Income,
20 39
$40 32
$40 32
1929
Income,
$50 89
Added to savings
Bequests,
75 00
deposits,
$75 00
Transfer to town,
50 89
$125 89
$125 89
January 1 to July 31, 1930
Income,
$48 69
Added to savings deposits,
$48 69
104
TOWN OF WILLIAMSBURG Balance Sheet-July 31, 1930
GENERAL ACCOUNTS
ASSETS
LIABILITIES
Cash, $9,051 67 Temporary Loans : In Anticipation of Revenue,
$10,000 00
Accounts Receivable :
Surplus War Bonus Fund, 1,029 86
Taxes :
Levy of 1928,
$231 18
Levy of 1929,
8,773 76
Trust Fund Income :
Whiting Street Fund, $24 37
A. S. Hills Fund, 87 42
O. S. Spelman Fund,
1,608 01
Hyde Saunders Fund,
113 54
Electa Waite Fund, 82 94
Lyman D. Waite Fund,
10 19
$428 07
$1,926 47
State Tax,
1,890 00
Departmental :
State Highway Tax,
560 60
State and Military Aid,
$216 00
State Audit Tax,
179 13
Schools,
31 16
State Snow Removal Tax,
281 00
$247 16 County Tax,
4,977 75
Levy of 1930 (Polls), 1,104 00
$10,108 94
Motor Vehicle Excise Taxes:
Levy of 1929,
$64 22
Levy of 1930,
363 85
. . ... . ....... .. .... .. .....
Water, State Aid to Highways, Revenue 1930, $69,487 12 Less Estimated Receipts Collected, 11,340 93
1,390 55 2,425 00
Unexpended Balances :
General, Water,
$34,217 46 2,999 24
$37,216 70
Reserve Fund-Overlay Surplus, 2,897 20
Overlays-Reserved for Abatements :
Levy of 1928,
$181 84
Levy of 1929,
269 63
$451 47
Revenue Reserved until Collected :
Motor Vehicle Excise Tax,
$428 07
Departmental, 247 16
Water,
1,390 55
$2,065 78
Surplus Revenue,
18,321 62
$81,797 58
$81,797 58
105
$58,146 19
106
Sinking Fund,
DEBT ACCOUNTS $45,883 17 Cone Bridge Loan, Tractor Loan, Water Loans,
$2,000 00 500 00 50,000 00
Net Funded or Fixed Debt :
Inside Limit,
$2,500 00
Outside Limit,
4,116 80
$6,616 83
$52,500 00
$52,500 00
TRUST ACCOUNTS
Trust Funds :
$5,574.25
Cash and Securities,
$84,360 77
Whiting Street Charity Fund, 1,773 51 Electa Waite Charity Fund, Lyman D. Waite Charity Fund, 700 00
5,000 00
30,714 10
39,588 13
Cemetery Perpetual Care Funds,
1,010 78
$84,360 77
$84,360 77
A. S. Hills Charity Fund, Collins School Fund, O. G. Spelman School Fund,
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