USA > Massachusetts > Hampshire County > Hatfield > Hatfield Annual Town Report 1936-1944 > Part 14
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Principal.
72
TEACHING DATA-JANUARY 1, 1941
Smith Aacdemy
Principal-Clarence J. Larkin, Haydenville $2,250.00
John H. Kalloch, Hatfield 1,800.00
Mary E. Ryan, Hatfield
1,500.00
Pauline R. Lyons, Methuen 1,250.00
Margaret E. Stoddard, Hatfield
1,050.00
Alice J. Cullinan, Holyoke
1,050.00*
John P. Carroll, Salem 2,100.00+
1,250.00
Dorothy M. Allaire, Hatfield Elementary Center Schools
Principal-Raymond N. Jenness, Hatfield 1,650.00
Grace W. Bardwell, Hatfield 1,150.00
Sarah V. Kiley, Hatfield 1,150.00
Constance B. Mullany, Hatfield
1,150.00
Katherine I. Hayes, Hatfield
1,150.00
Marie A. Prolux, Hatfield
1,150.00
Eileen M. Larkin, Holyoke
1,100.00
Martha K. Pelissier, Hatfield
1,100.00
Jennie T. Kempisty, Hatfield
950.00
Dorothy Boyle, Hatfield 900.00
Anna E. Lovett, Hatfield
900.00
Bradstreet
Lena P. Fitzgerald, Hatfield North Hatfield
1,100.00
Mary D. Donelson, Hatfield
1,100.00
Helen E. Donnis, Hatfield 900.00
Music
Maude E. Boyle, Hatfield 750.00±
Drawing
Stephen G. Maniatty, Greenfield 250.00z
School Nurse-Health Education Marian Holmes, R. N., Northampton 850.00± * Afternoons in the grades as supervisor of penmanship. ¡Includes project visits and course transportation. ¿An equal amount and equal time is shared by Hadley. zPart time-larger share in Deerfield district.
73
HENRY F. LONG COMMISSIONER
THEODORE N. WADDELL DIRECTOR OF ACCOUNTS
The Commonwealth of Massachusetts Department of Corporations and Taxation Division of Accounts State Touse, Boston
February 6, 1941
To the Board of Selectmen Mr. Joseph V. Porada, Chairman Hatfield Massachusetts
Gentlemen :
I submit herewith my report of an audit of the books and accounts of the town of Hatfield for the year ending December 31, 1940, made in accordance with the pro- visions of Chapter 44, General Laws. This is in the form of a report made to me by Mr. Herman B. Dine, Assistant Director of Accounts.
Very truly yours, Theodore N. Waddell,
Director of Accounts.
74
Mr. Theodore N. Waddell Director of Accounts Department of Corporations and Taxation State House, Boston
Sir:
As directed by you, I have made an audit of the books and accounts of the town of Hatfiefild for the year ending December 31, 1940, and submit the following report there- on :
The financial transactions, as recorded on the books of the several departments collecting or disbursing money for the town or sending out bills for collection, were ex- amined, checked, and verified.
The receipts for licenses issued by the board of select- men were checked with the record of licenses granted and the payments to the treasurer were verified by a com- parison with the treasurer's record of receipts. The bonds filed with the town by individuals to whom liquor licenses were issued were examined and found to be in proper form.
The books and accounts of the town accountant were examined and checked in detail. The recorded receipts were checked with the records of the departments collect- ing money for the town and with the treasurer's cash book. The payments as recorded were compared with the approved treasury warrants and with the treasurer's record of expenditures.
The ledger record of departmental accounts receivable was checked with the records of the departments where the charges originated and with the treasurer's record of receipts.
75
The appropriations and transfers as recorded on the ledger were checked with the town clerk's record of town meetings.
The ledger was analyzed, a trial balance was taken off, and a balance sheet, which is appended to this report, was prepared showing the financial condition of the town on December 31, 1940.
The books and accounts of the town treasurer were examined and checked in detail. The recorded receipts were checked with the records of the departments collect- ing money for the town and with the other sources from which money was paid into the town treasury, while the payments were compared with the treasury warrants ap- proved by the board of selectmen and with the account- ant's ledger. The cash book addition was verified and the cash balance January 11, 1941, was proved by reconcilia- tion of the bank balance with a statement received from the bank of deposit.
The payments on account of debt and interest were proved by a comparison with the amounts falling due and with the cancelled securities on file.
The securities, including savings bank books, repre- senting the investment of the trust funds in the custody of the town treasurer were examined and listed. The in- come was proved and the expenditures were verified.
The books and accounts of the tax collector were ex- amined and checked in detail. The tax accounts outstand- ing according to the previous examination were audited and proved, and the commitment lists of all subsequent taxes were added and proved with the assessors' warrants. The recorded collections were compared with the pay- ments to the treasurer, the recorded abatements were checked with the record of abatements granted by the assessors, and the outstanding accounts were listed and proved with the accountant's ledger.
76
The tax collector's cash balance January 11, 1941, was proved by actual count of the cash on hand. As may be seen from the balance sheet, there are outstanding tax ac- counts dating from 1934, and it is again recommended that a determined effort be made to collect these taxes.
It was noted that the collection of interest on delin- quent taxes and fees for demands on deliquent poll taxes has not been strictly enforced, in which connection atten- tion is called to the provisions of Section 57, Chapter 59, and Section 15A, Chapter 60, General Laws.
The record of tax titles held by the town was ex- amined and checked with the treasurer's and collector's accounts and with the records at the Registry of Deeds.
The financial transactions of the town clerk were ex- amined. The recorded receipts for dog and sporting li- censes were checked with the record of licenses issued, the payments to the State and town treasurers were verified, and the cash on hand January 11, 1941, was proved by actual count.
The surety bonds filed with the town by the town clerk, treasurer and tax collector were examined and found to be in proper form.
The recorded receipts from town hall and gymnasium rents were checked with the record of rentals, the pay- ments to the town treasurer were verified, and the out- standing accounts were listed and proved.
The accounts of the sealer of weights and measures were examined. The recorded receipts were checked with the record of work done, the payments to the treasurer were verified, and the cash on hand January 18, 1941, was counted.
The records of accounts receivable of the health and public welfare departments were examined. The charges
77
were added and compared with the accountant's record of commitments, the recorded collections were compared with the payments to the treasurer, the abatements and disal- lowances were checked, and the outstanding accounts were listed and proved with the accountant's ledger.
The books and accounts of the water department were examined and checked in detail. The charges for the sale of water, water services, etc., were added and compared with the commitments reported to the accountant, the re- corded collections and abatements were checked, the pay- ments to the treasurer were verified, and the outstanding accounts were listed and proved with the accountant's ledger.
The water collector's cash balance January 11, 1941, was proved by actual count.
The outstanding tax and department accounts, in- cluding the water accounts, were further verified by mail- ing notices to a number of persons whose names appeared on the books as owing money to the town, the replies re- ceived thereto indicating that the accounts, as listed, are correct.
It was noted that the water accounts outstanding January 11, 1941, include accounts dating from 1934, and it is recommended that prompt action be taken to collect these old accounts.
In checking the paid vouchers, it was noted that two members of the board of water commissioners, in addition to their salaries as water commissioners, have received compensation for labor performed for the water depart- ment. Attention in this connection is called to the pro- visions of Sections 4A and 108, Chapter 41, General Laws.
The receipts of the librarian for fines, etc., were checked with the record of collection, the payments to the treasurer were verified, and the cash on hand Jannary 27, 1941, was counted.
78
Appended to this report, in addition to the balance sheet, are tables showing a reconciliation of the treas- urer's cash, summaries of the tax and departmental ac- counts, as well as tables showing the trust fund transac- tions.
For the cooperation received from the several town officials while engaged in making the audit, I wish, on be- half of my assistants and for myself, to express apprecia- tion.
Respectfully submitted, Herman B. Dine, Assistant Director of Accounts.
79
RECONCILIATION OF TREASURER'S CASH
Balance January 1, 1940, per
previous audit
$22,822.73 176,482.28
Receipts 1940
$199,305.01
Payments 1940
$177,055.94
Balance December 31, 1940
22,249.07
$199,305.01
Balance January 1, 1941
$22,24807
Receipts January 1 to 11, 1941
3,058.38
Excess cash January 11, 1941
5.48
$25,312.93
Payments January 1 to 11, 1941 $2,074.12
Balance January 11, 1941, First
National Bank of Northampton 23,238.81
$25,312.93
First National Bank of Northampton
Balance January 11, 1941, per statement $26,333.46
Balance January 11, 1941, per check book $23,238.81
Outstanding checks January 11, 1941, per list 3,094.65
$26,333.46
TAXES-1934
Outstanding January 1, 1940, per previous audit $44.00
80
Payments to treasurer $8.00
Outstanding December 31, 1940 and January 11, 1941, per list 36.00
$44.00
TAXES-1935
Outstanding January 1, 1940, per previous audit $84.46
Payments to treasurer
$42.17
Abatements 7.29
Outstanding December 31, 1940, and
January 11, 1941, per list 34.00
$83.46
TAXES-1936
Outstanding January 1, 1940, per
previous audit $242.14
Overpayment to collector, to be refunded 2.00
$244.14
Payments to treasurer
$147.21
Abatements
24.05
Outstanding December 31, 1940 and
January 11, 1941, per list 72.88
$244.14
TAXES-1937
Outstanding January 1, 1940, per previous audit $1,964.66
Overpayment to collector, refunded 7.77
Overpayment to treasurer, adjusted .09
$1,972.52
81
Payments to treasurer Abatements
$1,719.57 4.55
Outstanding December 31, 1940 and January 11, 1941, per list 248.40
$1,972.52
TAXES-1938
Outstanding January 1, 1940, per
previous audit $9,871.72
Payments to treasurer $7,209.33
6.55
Abatements Outstanding December 31, 1940
2,655.84
$9,871.72
Outstanding January 1, 1941 $2,655.84
Payments to treasurer January 1 to 11, 1941, $150.02
Outstanding January 11, 1941, per list 2,505.82
$2,655.84
TAXES-1939
Outstanding January 1, 1940, per previous audit $27,484.14
Payments to treasurer 1940 $14,658.72
Abatements 1940 101.50
Outstanding December 31, 1940
12,723.92
$27,484.14
Outstanding January 1, 1941 $12,723.92
82
Payments to treasurer January 1 to 11, 1941 $443.98 Outstanding January 11, 1941, per list 12,279.94
$12,723.92
TAXES-1940
Commitments per warrants $73,635.24
Additional commitments per warrants 30.98
Abatement after payment, refunded 1940 13.80
$73,680.02
Audit adjustment-Error in
commitment
$
.01
Payments to treasurer, 1940
38,557.48
Abatements 1940
1,263.22
Transfer to tax titles 1940
88.32
Outstanding December 31, 1940
33,770.99
$73,680.02
Outstanding January 1, 1941 $33,770.99
Payments to treasurer January 1 to
11, 1941 $1,450.93
Abatement after payment, refunded in error 1940 .69
Outstanding January 11, 1941, per list 32,016.73
Cash on hand January 11, 1941, verified 302.64
$33,770.99
MOTOR VEHICLE EXCISE TAXES-1934 Outstanding January 1, 1940, per previous audit $93.28
83
Payments to treasurer 1940 Abatements 1940
$30.59
60.69
Outstanding December 31, 1940 and January 11, 1941
2.00
$93.28
MOTOR VEHICLE EXCISE TAXES-1935
Outstanding January 1, 1940, per previous audit
$122.64
Payments to treasurer 1940
$41.02
Abatements 1940
81.55
Outstanding December 31, 1940
.07
$122.64
Outstanding January 1, 1941
$ .07
Cash on hand January 11, 1941, verified $
.07
MOTOR VEHICLE EXCISE TAXES-1936
Outstanding January 1, 1940, per previous audit $103.45
Payments to treasurer 1940
$36.82
Abatements 1940
32.37
Outstanding December 31, 1940
34.26
$103.45
Outstanding January 1, 1941
$34.26
Payments to treasurer January 1 to 11, 1941 $2.00
84
Outstanding January 11, 1941, per list 32.26
$34.26
MOTOR VEHICLE EXCISE TAXES-1937
Outstanding January 1, 1940, per previous audit $195.53
Payments to treasurer 1940 $32.94
Abatements 1940 30.50
Outstanding December 31, 1940 and January 11, 1941 132.09
$195.53
MOTOR VEHICLE EXCISE TAXES-1938
Outstanding January 1, 1940, per
previous audit $120.58
Duplicate collection 1938, refunded
2.00
$122.58
Payments to treasurer 1940
$23.95
Outstanding December 31, 1940 and January 11, 1941 98.63
$122.58
MOTOR VEHICLE EXCISE TAXES-1939
Outstanding January 1, 1940, per previous audit $464.59
Additional commitment, per warrant 1940 22.00
Abatement after payment 1940, refunded 10.14
Overpayment to treasurer 1939, refunded 5.74
$502.47
85
Payments to treasurer 1940 Abatements 1940 Outstanding December 31, 1940
$352.77
10.14
139.56
$502.47
Outstanding January 1, 1941 $139.56
Payments to treasurer January 1 to 11, 1941 $2.00
Outstanding January 11, 1941, per list 137.56
$139.56
MOTOR VEHICLE EXCISE TAXES-1940
Commitments per warrants
$4,763.03
Abatement after payment, refunded 181.91
$4,944.94
Payments to treasurer 1940
$3,999.24
Abatements 1940 267.36
Outstanding December 31, 1940
678.34
$4,944.94
Outstanding January 1, 1941 $678.34
Payments to treasurer January 1 to 11,1941 $29.82
Outstanding January 11, 1941, per list 648.52
$678.34
86
INTEREST AND COSTS ON TAXES
Collections 1940:
Interest :
Taxes :
Levy of 1934
$1.37
Levy of 1935
4.80
Levy of 1936
9.12
Levy of 1937
112.50
Levy of 1938
352.76
Levy of 1939
252.66
Levy of 1940
16.04
$749.25
Motor Vehicle Excise Taxes :
Levy of 1934
$8.38
Levy of 1935
5.88
Levy of 1936
7.80
Levy of 1937
.38
Levy of 1938
.95
Levy of 1939
4.55
Levy of 1940
.65
$28.59
Costs :
Taxes-Levy of 1938
$8.05
$758.89
Payments to treasurer 1940:
Interest
$777.84
Costs
8.05
$758.89
Collections January 1to 11, 1941 :
Interest:
Taxes :
Levy of 1938 $8.26
Levy of 1939 13.01
87
Levy of 1940 13.87
$35.14
Payments to treasurer January 1 to 11, 1941-Interest $32.26
Cash on hand January 11, 1941, verified 2.88
$35.14
TAX TITLES
Balance January 1, 1940, per
previous audit
$539.52
Transfer to tax titles-Taxes 1940
88.32
$627.84
Balance December 31, 1940, and January 11, 1941, per list
$627.84
$627.84
SELECTMEN'S LICENSES
Licenses granted 1940 :
Common victuallers'
$11.00
Slaughtering
2.00
Overnight cabins
.50
Junk
34.00
Fruits and vegetables
8.00
Milk
1.50
Oleomargarine
.50
Peddlers'
2.75
Soft drinks
1.00
Liquor
1,857.50
$1,918.75 $1,918.75
Payments to treasurer 1940
88
Licenses issued January 1 to 11 1941 : Common victuallers' $1.00
Payments to treasurer January 1 to 11, 1941 $1.00
TOWN HALL RENTALS
Outstanding January 1, 1940
$74.25
Charges 1940
138.00
$212.25
Payments to treasurer 1940
$178.25
Outstanding December 31, 1940
34.00
$212.25
Outstanding January 1, 1941
$34.00
Charges January 1 to 11, 1941
2.00
$36.00
Outstanding January 11, 1941, per
list
$36.00
TOWN CLERK Dog Licenses
Licenses issued 1940 :
Males, 112 at $2.00
$224.00
Females, 5 at $5.00
25.00
Spayed females, 22 at $2.00
44.00
$293.00
Payments to treasurer 1940
$265.20
Fees retained 1940, 139 at $.20
27.80
$293.00
89
Sporting Licenses
Cash on hand January 1, 1940, per previous audit $16.75
Licenses issued 1940:
Resident citizens' fishing, 78 at $2.00 $156.00
Resident citizens' hunting,
51 at $2.00 102.00
Resident citizens' sporting, 51 at $3.25 165.75
Resident citizens' minors and females' fishing, 22 at $1.25 27.50
Resident citizens' minors'
trapping, 10 at $2.25 22.50
Resident citizens' trapping, 10 at $5.25 52.50
$526.25
$543.00
Payments to Division of Fisheries
and Game 1940 $487.50
Fees retaned 1940, 222 at $.25 55.50
$543.00
Licenses issued January 1 to 11, 1941 :
Resident citizens' fishing, 4 at $2.00 $8.00
Resident citizens' hunting, 3 at $2.00 6.00
Resident citizens' sporting, 14 at $3.25 45.50
Resident citizens' trapping, 1 at $5.25 5.25
$64.75
Cash on hand January 11, 1941, verified $64.75
90
SEALER OF WEIGHTS AND MEASURES
Collections 1940
$76.33
Overpayment to treasurer
1.20
$77.53
Payments to treasurer 1940
$77.53
Collections January 1 to 18, 1941
$6.14
Cash on hand January 18, 1941, verified $6.14
HEALTH DEPARTMENT Accounts Receivable
Outstanding January 1, 1940, per
previous audit
$1,001.38
Commitments 1940
43.57
$1,044.95
Payments to treasurer 1940
$265.72
Disallowances 1940
779.23
$1,044.95
PUBLIC WELFARE DEPARTMENT
Temporary Aid-Accounts Receivable
Outstanding January 1, 1940, per
previous audit $175.61
Commitments 1940
947.46
$1,123.07
Payments to treasurer 1940
$494.04
Disallowances 1940
107.00
Outstanding December 31, 1940
522.03
$1,123.07
91
Outstanding January 1, 1941 $522.03
Payments to treasurer January 1 to 11, 1941 $58.94
Outstanding January 11, 1941, per list 463.09
$522.03
Aid to Dependent Children-Accounts Receivable Commitments 1940 $37.33
Payments to treasurer 1940
$37.33
BUREAU OF OLD AGE ASSISTANCE
Accounts Receivable
Outstanding January 1, 1940, per
previous audit $80.00
Commitments 1940 4,506.07
$4,586.07
Payments to treasurer 1940
$4,261.32
Disallowances 1940 4.44
Outstanding December 31, 1940
320.31
$4,586.07
Outstanding January 1, 1941 $320.31
Payments to treasurer January 1 to 11, 1941 114.33
Outstanding January 11, 1941, per list 205.98
$320.31
92
SOLDIERS' RELIEF DEPARTMENT Accounts Receivable
Commitments 1940 $120.00
Outstanding December 31, 1940 and
January 11, 1941, per list
$120.00
LIBRARY FINES
Receipts 1940
$40.01
Payments to treasurer 1940
$40.01
Receipts January 1 to 27, 1941
$3.95
Cash on hand January 27, 1941, verified
$3.95
WATER RATES
Outstanding January 1, 1940, per
previous audit
$2,866.55
Commitments 1940
6,474.50
Audit adjustments :
Error in commitments
19.92
Overpayment to collector
.15
Unlocated difference
9.00
$9,370.12
Payments to treasurer 1940
$5,479.08
Abatements 1940
438.52
Audit adjustment-Error in
reporting abatements
71.23
Outstanding December 31, 1940
3,381.29
$9,370.12
93
Outstanding January 1, 1941 $3,381.29
Outstanding January 11, 1941, per list $3,203.26
Cash on hand January 11, 1941, verified
178.03
$3,381.29
WATER DEPARTMENT
Connections and Miscellaneous Charges
Charges 1940:
$35.00
Connections Miscellaneous
80.50
$115.50
Payments to treasurer 1940:
Connections
$15.00
Miscellaneous 80.50
$95.50
Outstanding December 31, 1940 :
Connections 20.00
$115.50
Outstanding January 1, 1941 :
Connections $20.00
Payments to treasurer January 1 to 11 1941 : Connections $10.00
Outstanding January 11, 1941, per list :
Connections
10.00
$20.00
94
HATFIELD LIBRARY FUND
Savings Securities Deposits Par Value
Total
On hand at beginning of year 1940
$403.71
$1,000.00
$1,403.71
On hand at end of year 1940 On hand January 11, 1941
$411.81
$1,000.00
$1,411.81
$411.81
$1,000.00
$1,411.81
Receipts
Payments
1940
Income
$8.10 Added to savings deposits $8.10
CEMETERY PERPETUAL CARE FUNDS
In Custody In Custody of State of Town Securities
Treasurer Treasurer Par Value Total
On hand at be-
ginning of year 1940
$300.00
$7,904.68
$500.00
$8,704.68
On hand at end
of year 1940
$300.00
$8,068.11
$500.00
$8,868.11
On hand January
11, 1941
$300.00
$8,068.11
$500.00
$8,868.11
Receipts
Payments
1940
Requests
$150.00
Income
187.29
Added to savings deposits
$163.43
Transfer to town 173.86
$337.29
$337.29
TOWN OF HATFIELD Balance Sheet-December 31, 1940 GENERAL ACCOUNTS
Assets
Liabilities and Reserves
Cash
Accounts Receivable : Taxes :
Levy of 1934
$36.00
Levy of 1935
34.00
Levy of 1936
70.88
Levy of 1937
248.40
Levy of 1938
2,655.84
Levy of 1939
12,723.92
Levy of 1940
33,770.99
$49,540.03
Motor Vehicle Excise Taxes :
Levy of 1934
$2.00
Levy of 1935
07
Levy of 1936
34.26
$22,249.07 Temporary Loans : In Anticipation of Revenue $20,000.00
In Anticipation of
Reimbursement 5,800.00
$25,800.00 95
State Parks and Reservation Tax 1940- Overestimate $7.47
Road Machinery Fund
$2,014.58
Old Age Assistance Recovery $44.60
Smith-Hughes Fund $10.20
Federal Grants : Old Age Assistance : Administration $25.20
Levy of 1937
132.09
Levy of 1938
98.63
Levy of 1939
139.56
Levy of 1940
678.34
Aid to Dependent Children : Aid 57.36
Administration 21.00
$103.56
$1,084.95
Tax Titles
$627.84
Water Department Available Surplus
$6,278.14
Reserve Fund (Overlay Surplus) $5,475.67
Departmental :
Welfare
$522.03
Old Age Assistance 320.31
Overlay Reserved for Abatement:
Levy of 1934
$36.00
Levy of 1935
34.00
Levy of 1936
70.88
Water:
Rates
$3,381.29
Levy of 1939
113.71
Miscellaneous
20.00
Levy of 1940
814.15
$3,401.29
$2,697.57
Veterans' Exemption Tax 1940- Underestimate 2.04
Revenue Reserved until Collected : Motor Vehicle Excise $1,084.95 Tax Title 627.84
96
$962.34
Levy of 1937
248.31
Levy of 1938
1,380.52
State and Military
Aid
120.00
Departmental Water
962.34 3,401.29
$6,076.42
Surplus Revenue
$29,359.35
$77,867.56
$77,867.56
DEBIT ACCOUNTS
Net Funded or Fixed Debt
$10,000.00 Town Hall Loan
$10,000.00
TRUST ACCOUNTS
Trust Funds, Cash and Securities $10,279.92 Hatfield Library Fund Cemetery Perpetual Care Fund
$1,411.81
8,868.11
$10,279.92
$10,279.92
97
ANNUAL REPORT OF THE
TOWN OFFICERS OF THE
TOWN of HATFIELD
For the Year Ending DECEMBER 31
1941
HATFIELD
INDUSTRY
PROSPERITY
GAZETTE PRINTING COMPANY NORTHAMPTON, MASS. PRINTERS AND BOOKBINDERS
Report of the By-Law Committee
BY-LAWS
of the
TOWN OF HATFIELD
ARTICLE I-THE TOWN GOVERNMENT
Rules of Order for Town Meeting
1. All motions shall be in writing if requested by the moderator.
2. , Any question may be divided on call of a member when the sense will admit of such division.
3. When a question is under debate, the moderator shall receive no motion but to adjourn, for the previous question, to postpone for a day certain, to commit, or to amend, which several motions shall have precedence in the order herein mentioned.
4. No person shall speak more than seven minutes at any one time or more than twice on the same subject, without leave of the meeting except to raise a point of order.
5. No motion to dissolve a town meeting shall be in order until every article in the warrant therefor has been acted upon.
4
6. No person shall be permitted to smoke at a town meeting.
7. There shall be a finance committee consisting of three members to be appointed by the moderator. The members shall hold office for three years and their terms of office shall be so arranged that the term of one member shall expire at the end of each year, the terms of each member to expire at the final adjournment of the third annual town meeting following their appointment. After the final adjournment of each annual town meeting the moderator shall appoint as many members to said com- mittee as are necessary to replace members whose terms expired at such final adjournment. The moderator shall fill by appointment any vacancy in the membership of the committee.
8. It shall be the duty of the finance committee to investigate all proposals in the articles of the warrant for any town meeting that shall in any way affect the finances of the town and to recommend to the town at the time of said meeting a course of action thereon, and in general to make recommendations to the town in regard to any finan- cial business of the town.
9. The Finance Committee shall also have control of the Reserve Fund of the town, and make appropriations therefrom, in accordance with the provisions of Chapter 347 of Acts of 1912, and of Chapter 645 of the Acts of 1913.
10. The Constable or other persons to whom a war- rant for a Town Meeting is directed shall give notice of such meeting in the following manner, to wit: by posting attested copies thereof in five or more public places in said Town at least seven days before the day of said meeting.
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11. The selectmen shall have the charge and manage- ment of all suits and action for and against it, and may prosecute, defend or settle the same as they see fit, unless the Town otherwise determines.
12. There shall be an annual audit of the town ac- counts under the supervision of the Director of Accounts of the Department of Corporations and Taxation in accord- ance with the provisions of Section 35, Chapter 44 of the General Laws.
13. As new by-laws are adopted by the town and be- come effective, the town clerk shall allocate each to an ap- propriate Article in the scheme of town by-laws, giving it a suitable label if necessary, and numbering the sections thereof in continuation of the numbering of the sections of that Article, or by affixing letters to a section number if the new by-laws seem to belong in the middle of an Article; and wherever in the new by-laws a reference is made to a section which will be misleading because of re- numbering of the sections or because of incorporation of a new section in the old by-laws, the town clerk shall make such change in the reference as will make it apply to the section originally indicated, and shall cause a footnote to be printed on the same page with the reference, indicating which are the newly adopted sections, how they were originally numbered, and what was the wording in the reference.
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