USA > Massachusetts > Essex County > Andover > Town annual report of Andover 1960-1962 > Part 28
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Respectfully submitted,
Burton B. Batcheller Director Civil Defense
118
Annual Report School Building Committee
Construction of the Henry C. Sanborn School which had begun in the late Summer of 1961 came to a virtual halt during the Winter months. By last Spring, there was considerable apprehension on the part of many people that the school would not be ready for Fall occupancy. At the constant urging of the committee, however, and with the complete cooperation of the architect, contractor and Clerk of the Works, the school opened in September of 1962, only two days late.
Certain problems in the cafeteria delayed the serving of hot lunches for an additional two weeks, but by October the school was completely operational. The only work remaining to be done is on the grounds which must wait until Spring.
We have managed to remain comfortably within our original budget of $946, 572. 38. With good luck, we may have a modest sum to return to the town.
Respectfully submitted,
Warren A. Lewis, Chairman
Benj. O. Chase, Secretary Wm. R. Hill
C. Lincoln Giles Arthur Peatman
Ernest N. Hall
Joseph L. Walsh
Ex Officio Members: Edward I. Erickson Thomas E. Duff William A. Doherty
119
Assessor's Report
Number of Polls Assessed
5,090
Number of Persons Assessed
6,253
Valuation-Personal Property
$ 4, 316, 400.00
Valuation-Real Estate
88,827,500.00
$93, 143, 900.00
Tax on Polls
Tax on Personal Property
Tax on Real Estate
$ 10,180.00 112,226.40 2,309,515.00
$ 2,431, 921.40
Apportioned Sewers
$5778. 91
Apportioned Water
921.87
Committed Interest
3087. 38
Water Liens Added to Taxes
1439. 54
Water Services Added to Taxes
257.70
Abatements
Poll Taxes
$ 478.00
Personal Property
2,333.50
Real Estate
3,332.04
Water Liens
18.42
Rate of Taxation per $1, 000. 00-$26.00
Valuation-Farm Animal
$65,716. 50
Tax-Farm Animal
328. 61
Rate of Taxation per $1, 000. 00-$5.00
Number of Assessed;
Horses
71
Cows
210
Yearlings, Bulls & Heifers
4
Swine
2,953
Sheep
26
Fowl
16,641
All Others
802
No. of Acres Assessed
18,115.65
No. of Dwellings Assessed
4,362
120
Motor Vehicle & Trailer Excise
No. of Vehicles Assessed
Assessed Valuation Excise Abatements Rate per $1, 000. 00-$66.00
10,675 7,440,725.00 440, 512. 77 49,469.39
Additional Assessments
No. of Polls 18
No. of Persons Assessed 1
(Real & Personal)
Valuation-Real Estate 18,500
Tax on Polls 36.00
Tax on Real Estate
481.00
Real Estate Exempt From Taxation
Clause 1 - Property of United States $ 178,850
Clause 2 - Property of Commonwealth
of Massachusetts
342,300
Clause 3 - Property of Education Corp.
19, 138,275
Property of Charitable Corp. 87,475
Property of Benevolent Corp. 106. 675
Clause 11 -Houses of Religious Worship Parsonages 90,000
1,670,600
Clause 12- Cemeteries
217. 750
Andover Housing Authority
906. 250
No. of Acres Exempt-3, 584. 06
Respectfully submitted,
A. D. Maclaren William H. Russell Selby B. Groff
121
Municipal Properties And Public Improvements
Land and Buildings
Equip. and Other Prop.
Total
Town Hall
$ 144,950
15,150
160,100
Fire Department
94,875
60,000
154,875
Police Department
825
4,000
4,825
Schools'
5,626,800
252,000
5,878,800
Library
290,700
40,000
330,700
Water Department
332,625
1,430,030
1,762,655
Sewer Department
14,975
763,095
778,070
Highway Department
175
87,000
87,175
Parks & Playgrounds
96,600
6,500
103,100
Infirmary
71,675
2,500
74,175
Spring Grove Cemetary
71,650
1,125
72,775
Weights & Measures
1,000
1,000
Town Scales
600
600
1,200
Community Hall B'Vale
20,275
400
20,675
Public Dump
4,625
1,000
5,625
Other Town Property
192,025
1,500
193, 525
Public Works
23,175
23,175
$6,986,550
$2,665,900
9,652,450
122
Central Merrimack Valley Planning District
During 1962, the Planning Services Group completed the final three reports of the federally-assisted two-year planning program for the region. The entire series of five reports, with supplementary maps, makes a comprehensive development plan for the four-com- munity region, which will be subject to a process of continual refine - ment and revision.
The third report. "Transportation Prospects", was presented in January at a dinner meeting sponsored by the Greater Lawrence Chamber of Commerce and the Development and Industrial Com- mission. Rail, bus, and air transportation, as well as the highway and street network are examined in some detail. Trends are pre- dicted and problems, present and future, outlined. Recommendations for local, state, and federal action are made. This report initially aroused considerable dissatisfaction owing to misunderstanding re- garding the future of the Lawrence Airport, a matter subsequently clarified.
The fourth report "Regional Resources and Facilities", pre - sented at a luncheon meeting in September, covers open space plan- ning, water supply, sewerage and drainage, refuse disposal, and educational facilities, again with analysis of existing conditions, predictions of trends, and recommendations for action.
The fifth and last report, "Future Development" was presented at an October luncheon meeting. It is divided into three parts: (1) statement of regional development policy, or a series of regional objectives mutually agreed upon by the representatives of the four member communities, (2) regional development plan, a map in color, showing proposed land uses and densities, as well as existing natural and man-made features, and (3) regional development program, out- lining various means of accomplishing the various recommendations of the plan.
At the present time, application for further federal assistance is being processed. It is expected that early in 1963, the region will have the funds to set up an office with a virtually full-time profes - sional planner, who will, however, retain his affiliation with the consulting firm, The Planning Services Group. This planner will carry out various planning studies for the region, as already agreed upon by the Commission and the Federal Government, and in addition, will be available to assist in any regional planning problems which may arise in any or all of the four communities.
123
During 1962, the Commission, and sometimes also its consul- tants, attended various meetings with Lawrence city officials and civic leaders. Subject matter was usually the impact of new high- ways and various related problems.
In 1962, the Commission agreed to rotate the office of Chair- man. Mr. Donald A. MacNeil of Lawrence is serving as Chairman from May, 1962, to May, 1963. At that time the Andover represen- tative will become Chairman, followed in succeeding years by the representatives from North Andover and Methuen.
Respectfully submitted,
Donald A. MacNeil
Virginia H. Hammond
James M. Bannan
Donald A. Dow
Virginia H. Hammond Secretary
124
Municipal Building Committee
Pursuant to Article 18 in the 1962 Town Warrant, a Municipal Buildings Committee was appointed by the Town Manager, "for the purpose of preparing preliminary plans for a new Town House, Fire and Police Stations in the Main Street area of Andover", and $7500 was voted for this purpose. On June 8, 1962 the Committee, as organized, held its first meeting.
The Committee prepared a list of comparable towns, with similar facilities, for visitation. From these inspections desirable features were learned and a list of prospective architects was made. It was also requested that the Town Manager, Fire and Police Chiefs submit area requirements for their needs, with consideration for probable future growth.
Early cooperation with Urban Renewal was established, and on June 15th a meeting was held with the Urban Renewal Director. At this time, it was established that the proposed site for the Town facilities had been visualized as the Barnard-Square & Compass properties, embodying the relocation of High Street.
The Fire Chief agreed to confer with the New England Fire Insurance Rating Association for recommendations on the location of the Fire Station, and they were received some time later, after studies were completed.
Later in June, and early in July, police and fire station facilities in Marblehead, Swampscott, Concord and Wayland were visited, and valuable information was obtained which was helpful in improving the design of the proposed buildings. Following this, and with Andover's future growth in mind, the new Town Hall in Methuen was inspected, since it is the newest of its kind. Here, again, helpful ideas were learned, although their layout would not fit our requirements in several ways.
Fortified with this background, and with estimated area re - quirements from the various Department Heads, the Committee felt that it was in a position to interview the several architectural firms under consideration. During July and August, six were interviewed. The firm of Perry, Shaw, Hepburn & Dean, of Boston, was finally selected to perform the work, and, in Mid-August was commissioned to start work.
125
The Barnard-Square & Compass Club properties and the Shaw property were inspected. It was agreed that the Shaw property was too small, and that efforts would be concentrated on the Barnard- Square & Compass Club site.
On August 31st, the Committee was presented with tentative plans showing the buildings arranged on the above property. This brought out the fact that this site was too small if all three facilities were to be located together, so it was agreed that additional pro- perty, outside the Urban Renewal Area, would have to be acquired, The Town Hall and Police Station would be the only buildings on this site, and another site would have to be found for the Fire Station.
At this meeting, the size of the proposed Town Hall came in for considerable discussion and study. The Committee felt that the 30, 000 sq. ft. suggested, as compared to the present area of 8, 000 or 10, 000 sq. ft., was larger and more costly than required. A building in the vicinity of 20, 000 sq. ft., or approximately twice the present size, seemed adequate for even the future, in view of the modern methods of office procedure.
Through the months of September and October, much time was spent between the architect, the committee and department heads in going over the floor plan. On the basis of requirements given by each department head, preliminary plans neared the state of com- pletion. A great deal of effort has been made, and will be made, to satisfy all requirements where practicable.
During this time, fire and police stations were also discussed and found to be satisfactory, after some changes and modifications.
By November, it was decided that plans had progressed suffi- ciently to be able to present a fairly concise Report of Progress to the Board of Selectmen and Finance Committee, previous to which plans were too fluid to be discussed. During November floor plans and exterior designs were presented at a joint meeting of the Select- men and Finance Committee, and these met with favorable response from both groups. Up to this time, however, the location of the Fire Station still remained in doubt.
The recommendations of the New England Fire Rating Associ- ation had been received and reviewed. Since they felt a location between Andover Center and Shawsheen was the most effective from the standpoint of fire protection, a search of that area was made. As a result, the site just off Main St. on Stevens St., opposite the
126
Marland Mills, was chosen as the best available property. This site was selected out of a total of seven locations, all of which were seriously considered.
The Committee is still active, and this is being submitted as a report showing that all major decisions have been reached.
Respectfully submitted,
Arthur Peatman, Chairman Philip C. Pray, Secty. William H. Rhoads James T. Trenholm Thomas E. Duff, Ex-Officio Chief Nicoll Chief Hilton
127
Report Of The Director Of Accounts
August 17, 1962
To the Board of Selectmen Mr. Russell G. Doyle, Chairman Andover, Massachusetts
Gentlemen:
I submit herewith my report of an audit of the books and accounts of the town of Andover for the fiscal year 1961, made in accordance with the provisions of Chapter 44, General Laws. This is in the form of a report made to me by Mr. William Schwartz, Assistant Director of Accounts.
Very truly yours, ARTHUR H. MacKINNON Director of Accounts
Mr. Arthur H. Mackinnon Director of Accounts Department of Corporations and Taxation State House, Boston
Sir:
As directed by you, I have made an audit of the books and accounts of the Town of Andover for the fiscal year 1961, the following report being submitted thereon:
The recorded financial transactions of the several departments receiving or disbursing money for the town or committing bills for collection were examined, checked and compared with the records of the town ac- countant and the town treasurer.
128
The books and accounts in the town accountant's of- fice were examined and checked in detail. The record- ed receipts were checked with the treasurer's cash book and with the records of departmental payments to the treasurer, while the recorded disbursements were checked with the treasury warrants and with the records of payments by the treasurer.
The appropriations and loan orders, as listed from the town clerk's records of town meeting votes, were checked with the accountant's ledger.
An analysis was made of the ledger accounts, a trial balance was drawn off proving the accounts to be in balance, the necessary adjusting entries resulting from the audit were made, and a balance sheet, which is appended to this report, was prepared showing the financial condition of the town on December 31, 1961.
The books and accounts of the town treasurer were examined and checked. The receipts, as recorded, were analyzed and compared with the records of payments to the treasurer by the several departments and with other sources from which the town received money, while the recorded payments were compared with the warrants au- thorizing the treasurer to disburse town funds and with the accountant's books.
The cash book was footed throughout for the period of the audit, and the cash balance on December 31, 1961 was proved by reconciliation of the bank balance with statements furnished by the banks of deposit, by exam- ination of the savings bank book, the certificates of deposit, and the safekeeping receipts for treasury bills, and by actual count of the cash in the office.
The payments on account of maturing debt and interest were checked with the amounts falling due and with the cancelled securities and coupons on file. The out- standing coupons were listed and reconciled with the bank balance as shown by a statement furnished by the bank of deposit.
The records of tax titles and tax possessions held by the town were examined and checked in detail. The amounts transferred to the tax title account were com- pared with the collector's records and the accountant's books, the recorded redemptions were checked with the
129
treasurer's cash book, the foreclosures were verified, and the tax titles and tax possessions on hand were listed, proved and checked with the records at the Registry of Deeds.
The securities and savings bank books, representing the investment of the trust, investment, and retire- ment funds in the custody of the town treasurer and the treasurer of the trustees of the John Cornell Wel- fare Fund, the Punchard Free School Funds, and the Memorial Hall Library Funds, were examined and listed. The income was proved, the disbursements were verified, and all transactions and balances were reconciled with the accountant's books.
The records of payroll deductions on account of Fed- eral and State taxes, purchase of savings bonds, group insurance, and the United Fund were examined and recon- ciled with the treasurer's and the accountant's books.
The books and accounts of the tax collector were ex- amined and checked in detail. The commitments of taxes, excise, special assessments, and water liens were ex- amined and compared with the warrants issued for their collection. The recorded collections were checked with the payments to the treasurer and with the accountant's records, the abatements were compared with the assess- ors' records of abatements granted, and the outstanding accounts were listed and proved with the controlling ledger accounts.
Further verification of the outstanding accounts was made by mailing notices to a number of persons whose names appeared on the books as owing money to the town, and from the replies received thereto it appears that the accounts, as listed, are correct.
The records of dog and sporting licenses issued by the town clerk and of miscellaneous collections from permits, recording fees, etc., were examined and checked, the payments to the State and to the town treasurer being verified.
The books and accounts in the water department were examined and checked in detail. An analysis was made of the charges, collections, liens added to taxes, etc. The recorded payments to the treasurer were compared with the treasurer's and the accountant's books, the
130
outstanding accounts were listed, and the cash balance on December 31, 1961 was proved by actual count.
The records of receipts of the sealer of weights and measures and the inspectors of buildings, plumbing, and wires, as well as of the police, fire, health, sewer, school, library, and cemetery departments, and of all other departments collecting money for the town or com- mitting bills for collection, were examined and checked. The payments to the treasurer were verified, the out- standing accounts were listed and proved, and the cash balances were verified by actual count of the cash on hand in the several departments.
The surety bonds of the town officials who are re- quired to furnish surety for the faithful performance of their duties were examined and found to be in prop- er form.
Appended to this report, in addition to the balance sheet, are tables showing reconciliations of the treasurer's and town clerk's cash, summaries of the tax, excise, assessment, tax title, tax possession, departmental, and water accounts, as well as schedules showing the condition and transactions of the several trust, investment, and retirement funds.
For the co-operation extended by all town officials during the progress of the audit, I wish, on behalf of my assistants and for myself, to express apprecia- tion.
Respectfully submitted,
WILLIAM SCHWARTZ
Assistant Director of Accounts
131
Report of the Town Accountant
RECEIPTS AND EXPENDITURES FOR THE YEAR ENDING DECEMBER 31, 1962
In accordance with Chapter 41, Section 61, of the Gen- eral Laws, I submit herewith my annual report for the year ending December 31, 1962.
A detailed statement of the receipts and their sources, and of the payments and the purposes therefor, follows. The condition of the various trust funds, as well as the Town of Andover Retirement Fund, sources of incomes and the amounts paid out are also set forth. A statement of the maturing debt and interest is included.
A balance sheet, which is appended to this report, was prepared showing the assets and liabilities as of Decem- ber 31, 1962.
The State Accountants have complied with statutes and audited the Town books for the year ending December 31, 1961. They are now in the process of auditing the Town's accounts for the year 1962.
May I express my thanks for the co-operation accorded to me by the various Departments during the past year.
Respectfully submitted,
GEORGE C. NAPIER Town Accountant
132
Appropriations
TOWN MEETING
MARCH 10, 1962
General Government
Protection Persons and Property
$ 148,435.00 473,989,00
Health and Sanitation
55,224.00
Highways
273,780.00
Charities and Veterans' Services
110,135.00
Schools and Libraries
1,699,865.00
Recreation and Unclassified
218,390.00
Enterprise and Cemeteries
181,183.00
Interest and Maturing Debt
387,401.00
$ 3,548,402.00
133
UNPAID TAXES - DECEMBER 31, 1962
1960 Poll
$
50.00
1961 Poll
2.00
1962 Poll
1,020.00
1958 Personal Property
48.08
1959 Personal
Property
340.60
1960
Personal Property
529.81
1961 Personal Property
780.60
1962 Personal Property
806.00
1958 Real Estate
1,981.85
1959 Real Estate
4,426.50
1960 Real Estate
9,735.12
1961 Real Estate
16,060.29
1962 Real Estate
68,219.18
Farm Animal Excise
64.08 92.53
1956 Motor Vehicle and Trailer Excise
1957 Motor Vehicle and Trailer Excise
274.23
1958 Motor Vehicle and Trailer Excise
2,460.07
1959 Motor Vehicle and Trailer Excise
6,239.22
1960 Motor Vehicle and Trailer Excise
8,019.65
1961 Motor Vehicle and Trailer Excise
8,535.20
1962 Motor Vehicle and Trailer Excise
32,712.27
$ 162,397.28
134
ANALYSIS OF REVENUE ACCOUNT
Tax Levy
Polls
Personal Property
Real Estate
Estimated Receipts
Appropriation Balances, December 31,'62
Receipts in Excess of Estimated Receipts Eugene V. Lovely Pension
State Parks and Reservations-Overestimate Adjustment
To Reduce Tax Rate
Appropriations $3,558,402.00
Court Judgements 981.03
Eugene V. Lovely Pension 2,354.00
State Parks and Reservations 11,299.12
State Audit Mun. Accounts
3,257.03
State Exam. Retirement System 1,938.86
Essex County Tax 102,704.40
Essex County T. B. Hospital
22,915.54
Adjustment
5.20
Overlay 1962
18,551.60
Excess Revenue to Surplus
Revenue 301,891.41
$ 10,216.00 112,226.40 2,309,996.00 1, 14.0, 005 .24 81,582.22 218,849.28 942.91 476.94 5.20
150,000.00
$4,024,300.19
$4,024,300.19
135
ANALYSIS OF SURPLUS REVENUE
Balance, January 1, 1962
$
739,569.80
Refunds
534.69
Reimbursements
150.00
Tax Titles Revenue
670.34
State and County Aid to Highways Revenue
9,645.56
Massachusetts Hospital Service
542.00
Premium on Loan - Article 24, 1.961
427.00
Transfer by Vote of Town from:
Article 37, 1958: Trunk Sewer
3,821.14
Article 13, 1961: Loader Back Equipment
220.00
Article 1, 1956: South School
393.92
Article 24, 1960: Preliminary Plan School
3,002.62
Article 29, 1959: Addition to Library
630.31
Article 15, 1960: Engineering Studies, Route 95 .75
Article 1, 1957: Additional Water Supply
29,926.80
Article 11, 1960: Drain Construction
1,473.77
Article 17, 1960: Main Construction
1,802.91
Article 31, 1957: Water System Improvements Adjustment 5.20
804.07
Auditors ' Adjustments
331.54
Excess Revenue, December 31, 1962
301,891.41
Transfer by Vote of Town to:
Article 3, 1962: Moder- ator and Selectmen $ 1,850.00
Article 15, 1962: Purchase of Bulldozer
23,000.00
Article 16, 1962: Garbage Collection 25,000.00
Article 17, 1962: Water Department Improvements
102,000.00
Article 18, 1962: Prelim- inary Plans Town Hall,
Fire and Police Stations
7,500.00
136
Article 19, 1962: Complete Master Plan $ 10,000.00
Article 20, 1962: Widen
Holt and Wildwood Roads
5,000.00
Article 21, 1962: Land Acquisition 30,000.00
Article 24, 1962: Establish Boundaries
2,000.00
Article 25, 1962: Sub Drain-
age - High School
18,000.00
Article 26, 1962: Easement-
B. & M. R. R. Crossing
25.00
Article 27, 1962: Library Extension Plans
2,000.00
Article 49, 1962: Chap. 90, Highway Construction
54,000.00
To Reduce Tax Rate
150,000.00
Sale of Lots Fund
1.00
Interest on Prior Years Taxes
9.27
Tax Titles Taken
983.45
Taxes Added to Tax Titles
369.20
Balance, December 31, 1962$
664,105.91
$1,095,843.83 $1,095,843.83
137
RECEIPTS FOR 1962 GENERAL REVENUE
TAXES
Current Year Poll Personal Real Estate
$
8,740.00 107,773.90 2,232,709.18
$ 2,349,223.08
Prior Years
Poll
$
298.00 2,787.09 66,546.71
Real Estate
$
69,631.80
Andover Housing Authority
Tax Title Redemptions
1,876.00 570.34
Farm Animal Excise Levy of 1962
$
264.53
Previous Years
.20
$
264.73
From the State
Income Taxes
$ 229,918.80
Corporation Taxes
185,170.35
Meal Taxes
3,682.44
Reimbursement-Loss of Taxes
2,059.18
$ 420.830.77
Licenses
Liquor Other
$ 9,212.00 2,597.15
From State
Pedlars' Licenses
21.00
11,830.15 $
138
Personal
Permits Building Fire Health Plumbing Police Wiring
$ 6,011.00 98.50 1,440.00
1,034.00
201.00
1,243.00
10,027.50 $
Fines Court
3,019.20
Grants and Gifts From State
Nat'l. Education Fund $
3,400.42
Tuition and Transport- ation
2,894.35
Library Aid
4,283.50
School Building Assist- ance
86,460.08
Vocational Education
2,921.47
99,959.82 $
From Federal Grants
Disability Assistance Administration Assistance
$ 789.92 4,215.40
Aid to Dependent Children Administration Assistance
1,095.82
3,234.50
Old Age Assistance
4,376.65
Administration Assistance
47,023.43
Medical Assistance for Aged Administration
1,787.96
Assistance
20,490.55
$
83,014.23
From County Dog Licenses and Fees
2,934.60
139
COMMERCIAL REVENUE
Privileges Motor Vehicle Excise Levy of 1962 Prior Years
$ 336,385.85 121, 712.33 6,369.62
Parking Meters
Commission Public Tele- phone
283.86
Sewer Assessments
13,520.21
COMMERCIAL REVENUE - DEPARTMENTAL
General Government
Rent of Town Property $ 2,675.00 92.00
Gravel Pit Hearings
$
2,767.00
Tax Collector
Certificate Fees
$
912.00 30.00
942.00
Town Clerk's Fees
806.00
Assessors' Sale of Maps
10.00
Board of Appeals Fees
456.00
Proceeds Sale of Land
100.00
Tuberculosis Subsidy - State
103.57
$ 464,751.66
Discharges
140
PROTECTION PERSONS AND PROPERTY
Police
Bicycle Registrations $ 184.25
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