USA > California > Sonoma County > Inventory of records, 1847-1980, Office of the Clerk, Sonoma County, California > Part 1
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SONOMA CO. LIBRARY
Caly 010
INVENTORY OF RECORDS 1847-1980
Sonoma Co.
OFFICE OF THE CLERK
Sonoma County, California
Sonoma County Records Inventory Project Reference Department Ruben Salazar Library Sonoma State University Rohnert Park, California
1982
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PROJECT STAFF
Sandra D. Walton 1979- Timothy M. Huston 1978-1979
Timothy M. Huston 1979- Sandra D. Walton 1978-1979 Helene T. Walton 1979-1980 Virginia L. Garnot 1978-1979
Director
Consulting Archivist
Coordinator
Inventory Assistants
Don Archer Lottie Brunn Al Coset Don Dannewitz Kelley Downey Denise Ellestad Christine Faux Shirley Holman Tim Huston Dolores Murphy Eleanor Phillips
Barbara Reed Deborah Rippey Sally Rothschild Margaret Stevenson Bryce Suderow Edith Van Dyk Sandra Walton Steve Watrous Marilyn Wick Joan Ziegler
Ruben Salazar Library Sonoma State University
Printed through the auspices of the Sonoma County Historical Records Commission.
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TABLE OF CONTENTS
Preface V
User's Guide
vii
Map of Sonoma County
ix
Introduction
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INVENTORY OF RECORDS OF THE CLERK, 1847-1980
Records of the Clerk as County Clerk, 1849-1980
Alien Land Law
1.
Appointments (Deputizations)
2
Bar Associations
4
Bonding and Insurance Companies
5
Bonds and Oaths of Public Officials
7
Brands
9
Budgets and Audits
9
California, State of
11
Delinquent Tax Lists
14
Docked Horses
14
Environmental Impact Reports
15
Fees and Financial Records
17
Fictitious Business Names
20
Grand Jury
22
Incorporations
24
Inquests and Coroner's Reports
27
Inventory of County Property
29
Land Registry
30
Limited Partnership and Co-partnership
31
Maps, Blueprints, Specifications and Charts
31
Marriage Licenses
39
Medical Certificates
45
Military
48
Miscellaneous Matters
49
Miscellaneous Papers, Index to
55
Notary Public
62
Old Miscellaneous Sonoma County Records - Microfilm Series
66
Old Miscellaneous Sonoma County Records
- Microfilm Proof Lists
68
Original Documents - Old Miscellaneous
Sonoma County Records
73
Probation Office and Probation Committee
76
Treasurer's Reports
78
Administrative Files 78
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Records of the Clerk as Clerk of the Court, 1847-1980
Alcalde Court 1847-1949 80
Justice Courts 1855-1931 80
Court of Sessions 1857-1863 82
County Court 1851-1880 83
District Court 1850-1880 89
Wills 1849-1980
99
Probate Court 1847-1980 103
Civil - Superior Court 1880-1980 123
Criminal - Superior Court 1880-1980 134
Juvenile Court of Superior Court 1909-1980 141
Calendars - Superior Court 1880-1980 146
Judgment Book - Superior Court 1880-1980 148
150
Naturalizations 1850-1980 154
Mentals - Superior Court 1881-1980
166
Adoptions - Superior Court 1896-1980
176
Jury Matters 1856-1978
177
Miscellaneous Court Matters, 1850-1980
180
Records of the Clerk as Clerk of the Board of Supervisors
Minutes, Resolutions, Summary Actions, Indexes 186
Indexes - Name and Subject - Board of Supervisors Minutes
Alphabetical
188
Resolutions
191
Ordinances
199
Advisory Boards
202
Air Pollution Control District, Northern Sonoma County
204
Assessment Appeals Board
206
Hearings
208
Housing Authority 210
Indigents 212
Miscellaneous Matters 214
Roads
215
Sanitation Districts and Sonoma County Water Agency 220
Administrative Files 227
Storage Files
228
Records of the Clerk as Registrar of Voters
Voter Registration
231
Nomination Papers 242
Financial Statements, Candidates and Officeholders 245
Elections 252
Election Results 264
Maps and Boundary Data 275
Administrative Files
281
Appendix: Leather Brand Exhibits, 1851-1904 286
Listing of Records of One Clerk 331
Index
348
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Appeals - Superior Court 1890-1980
PREFACE
The Sonoma County Records Inventory Project, in 1978, undertook an item- by-item descriptive listing of the documents in all county documents by beginning with the holdings of the Office of the Recorder. That inventory was published in 1979.
In that same year, the Project began an inventory of the records of the Office of the County Clerk. Completed in 1980, the inventory is being published with funds granted to the Sonoma County Historical Records Commission by the Board of Supervisors. The Commission is closely involved with the Project and is working effectively to protect and promote the public history of Sonoma County.
Sonoma State University sponsors the Sonoma County Records Inventory Project under the direction of Sandra Walton and Tim Huston both of the Reference Department of Salazar Library, and with the cooperation of Dr. Dennis Harris of the History Department. A CETA Grant supplied staffing for the initiation and the continuing supervision of the Inventory Project.
The Sonoma County Records Inventory Project has had the benefit of a generous and dedicated corps of supporters in the community. Inventory Assis- tants, whose immersion in the nitty-gritty details is basic to the success of the Project, have come from the Sonoma State University History Department, the Sonoma County Genealogical Society and the Volunteer Action Center of Sonoma County. They contributed over 300 volunteer hours to the Project. A word of special thanks goes to Denise Ellestad who prepared the Leather Brand Exhibits drawings in the Appendix.
The County Clerk and the staff of the various offices supported the Project to the considerable extent of providing much direct aid, especially in regard to inquiries concerning documents and their inter-relationships and by reserving time for office supervisors to explain the use of documents. Eeve Lewis, County Clerk; Leanne Chipchase, Assistant County Clerk; and Dianne Anderson, Supervising Clerk, spent many hours reviewing the inventory items for accuracy.
The Inventory has had the great good fortune to have two talented, well- organized and hard-working women as coordinators of the Project. Virginia Garnot, Coordinator of the Inventory of Records of the Office of the Recorder, began the inventory of the Clerk's Office before CETA funding ended. She was succeeded by Helene Walton, who brought her own style, enthusiasm and dedication to the formidable job of coordinator, which was completed with the preparation of the final draft manuscript.
Word Processing Center of Sonoma County prepared the final copy of the manuscript for the printer. Their expertise, helpfulness with the final format and great patience during final editing and indexing by the Director have our respect and appreciation.
The Texas County Records Inventory Project shared instructional materials and published inventories that have proved an invaluable guide for this survey; their project became our model.
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Inquiries or requests for copies of this inventory should be sent to: County Clerk's Office, County of Sonoma, 600 Administration Drive, Santa Rosa, Cali- fornia 95401.
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USER'S GUIDE
Definitions
Affidavit: A statement or declaration in writing sworn to or affirmed before an officer who has the authority to administer an oath.
Alcalde: Spanish for a mayor or chief magistrate.
Alien: One born out of the jurisdiction of the United States, and who has not been naturalized under the United States Constitution and laws. (See also: Declaration of Intention, Naturalization.)
Bond: (1) Legal - An obligation made binding by a money forfeit (example: bail bonds). (2) Legal - An agreement pledging surety against financial loss, if that loss is caused by the act or default of the person bonded, or by some other stated occurrence. For example, many businesses and occupations are required to file a bond with the Clerk's Office before engaging in public contract. (3) Financial -A document which promises to pay to the owner a specified amount of money (face value) on a definite date in the future (maturity date). It also promises to pay interest based on the face value on other specified dates (example: road and bridge bonds). (See also: Surety.)
Civil: Relating to controversies between citizen and citizen; civil suits enforce and redress private rights between private persons according to civil and private law.
Criminal: Involving an injury done to the State by the violation of a public criminal law.
Declaration of Intention: Statement by alien declaring intent to become United States citizen. (See also: Alien, Naturalization.)
Defendant: (1) Civil - A party sued in a personal action; a person required to make answer in a legal civil action. (2) Criminal - A person alleged to have committed a criminal offense. (See also: Civil, Criminal.)
Docket Book: A bound volume containing a record of cases within the jurisdiction of a particular court.
Execution: (1) the act of carrying out the final judgment or decree of the court. (2) The writ which directs and authorizes the officer to carry into effect such judgment.
Fee Book: A listing of all fees charged for cases heard in courts of law and of the disbursement of such fees to the various county offices.
Indexed in File: Self-indexed in the volume, filing drawer, etc.
Inquest: A formal investigation to determine cause of death and possible guilt.
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Judgment: (1) A formal decision given by a court. (2) The obligation, especially a debt, created by the decision or decree of a court.
Ledger: Book of accounts in financial transactions.
License: Permission granted by competent authority to engage in business, occupation, or activity.
Minutes: The official record of the proceedings of a meeting or court action.
Naturalization: The process of conferring citizenship upon an alien. (See also: Alien, Declaration of Intention.)
Plaintiff: The complaining party in any legal action; one who seeks a remedy for an injury to his rights through personal action or lawsuit.
Probate: (1) The action or process of proving in court that a document offered for official recognition as the last will and testament of a deceased person is genuine. (2) The various proceedings within probate jurisdiction (Probate Court) including the establishment of wills, the settlement of decedent's estates, the supervision of guardianship proceedings, habitual drunkards and persons of unsound mind, and the control of the property of wards of the state.
Register: A written or printed record containing regular entries of items; a book for such a record, such as a register of births.
Surety: One legally liable for the debt, default, or failure of another.
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Torrens Title: A system of registering land ownership with the Recorder, used from 1914 to 1955.
Titles
Items carry the title that appears on the cover of the document. Some titles are not fully descriptive of the contents. It is recommended, therefore, that the user read the full description of the item to use the inventory successfully.
Titles are always fully capitalized.
Parentheses around a complete title indicate a description supplied for an untitled document, i.e., (PROBATE).
Parentheses around a number refer to a numbered item within this inventory, i.e., Index to: BRANDS (25).
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Sonoma County
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INTRODUCTION
Sonoma County, California, lies to the north of San Francisco Bay, its boundaries touching the Pacific Ocean on the west and mountains of the coastal range on the east. Diverse in its terrain and resources, Sonoma County's wealth derives from agriculture, including orchards, vineyards, poultry, cattle, and dairying; from timber and timber processing; mining; commercial fishing; industry; and recreation.
Within the last two hundred years, seven flags have flown over Sonoma County -- those of Spain, Britain, Russia, Empire of Mexico, Republic of Mexico, Bear Flag Republic, and the United States. Its variegated history includes the founding of Fort Ross by Russian fur traders in 1812; the colonization of Mexican settlers by General Vallejo in 1833; and the Bear Flag Revolt of American settlers in 1846. Following statehood in 1850, the first California Legislature legally founded Sonoma County.
The primary function of the Sonoma County Clerk's Office is to receive, analyze and process Superior Court and other legal documents. In addition, the clerk has other assignments which are important to the recorded history of the County. The manuscript divisions in the Inventory reflect the four functions of the Clerk:
County Clerk Clerk of the Court, Ex-Officio Clerk of the Board of Supervisors, Ex-Officio
Registrar of Voters
The records generated by these four divisions are handled in a variety of ways. Many old court documents and miscellaneous county documents were sent to the California State Archives. Before being sent, most were microfilmed as part of OLD MISCELLANEOUS SONOMA COUNTY RECORDS (180). The County has retained the indexes to those documents.
Certain categories of records, such as all Superior Court documents, are kept permanently; other records are transitory. Every filed document is microfilmed, except specific documents that State law says may be destroyed. After micro- filming, many original documents have been destroyed or they have been stored, in a rather haphazard fashion. However, documents are now being retained for review for possible acceptance by State or local archives.
The creation of the Sonoma County Historical Records Commission by the Board of Supervisors indicates the County's increased awareness of the historical value of public records.
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INVENTORY OF RECORDS
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INVENTORY - COUNTY CLERK
RECORDS OF THE CLERK AS COUNTY CLERK 1849-1980
Inventory Number
Records of the Clerk as County Clerk 1849-1980
State and county laws have assigned a variety of duties to the County Clerk beyond the constitutional and statutory requirements to serve as Clerk of the Court, Clerk of the Board of Supervisors, and Registrar of Voters. These miscellaneous duties are both archival -- the filing of specified documents for safekeeping, and administra- tive -- providing public services upon payment of fees.
Alien Land Law
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REPORT OF GDN. OF JAPANESE PAPERS 1921-1925, 1930-1949 - OLD MISCELLANEOUS SONOMA COUNTY RECORDS (180). 1921- 1925, 1930-1949. Partial contents of Microfilm Reel 3, Microfilm Room, County Clerk's Office.
Verified written reports under Alien Land Law of 1923, including date, name of alien, name of guardian or trustee, lists of expendi- tures and income from property held in trust. Original documents 1930-1949 are in COUNTY DOCUMENTS 1896-1956 (185) stored at Santa Rosa - Sonoma County Library. Original documents 1921-1933 are in MISCELLANEOUS SUPERIOR COURT ACTIONS - SAVE (146) in Vault, County Clerk's Office.
Arranged chronologically by year. 16mm microfilm. Indexed in OLD MISCELLANEOUS SONOMA COUNTY RECORDS - MICROFILM PROOF LISTS (181), and INDEX TO MISCELLANEOUS PAPERS (164).
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REPORTS OF GUARDIAN ALIENS. January 1951. 1 filing canister, 5" x 10/2" x 12", Registry, County Clerk's Office.
One document only, "Verified Written Report. Filed by (trustee) for (alien) as provided by Section 5, Alien Land Law, Chapter 441, Page 1020, Statutes of California 1923"; attorney's name and address printed on front.
No arrangement. SPF-typed. Indexed in INDEX TO MISCELLANE- OUS PAPERS (164).
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INVENTORY - COUNTY CLERK
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APPOINTMENTS
Inventory Number
Appointments (Deputizations)
3 APPOINTMENTS OF DEPUTIES - OLD MISCELLANEOUS SONOMA COUNTY RECORDS (180). 1850-1950. 12 microfilm reels, Micro- film Room, County Clerk's Office.
Microfilm copies of deputizations by county officials and oaths of office of deputies:
Microfilm Reel 5, 1911-1946. Partial contents.
Microfilm Reel 7, 1911-1917. Partial contents.
Microfilm Reel 8, 1917-1926.
Microfilm Reel 9, 1926-1934.
Microfilm Reel 10, 1934-1947.
Microfilm Reel 11, 1947-1950. Partial contents.
Microfilm Reel 14, 1849-1871. Partial contents.
Microfilm Reel 15, 1871-1890. Partial contents.
Microfilm Reel 16, 1890-1894, 1910-1930. Partial contents.
Microfilm Reel 19, 1882-1919. Partial contents.
Microfilm Reel 20, 1882-1919, 1920-1927, 1892-1910, 1850-1856. Partial contents.
Microfilm Reel 21, 1856-1860, 1870. Partial contents.
Index headings on reels are misleading as to contents and dates. Documents are mixed with other kinds of documents. Dates are not in sequence. Index headings on many reels read "Appointment of Deputy Sheriffs," whereas documents on reels are deputizations made by various county officials such as Treasurer, Tax Collector, Recor- der, Clerk, etc. and oaths of office. Original documents 1850-1899 are in COUNTY DOCUMENTS 1850-1899, stored at Santa Rosa - Sonoma County Library (182). Original documents 1911-1946 are in COUNTY DOCUMENTS 1896-1956 (185) in carton in Santa Rosa - Sonoma County Library.
Arranged chronologically by year, out of sequence. 16mm microfilm. Indexed in-file by year. Indexed in part in OLD MISCELLANEOUS SONOMA COUNTY RECORDS - MICROFILM PROOF LIST (181), and INDEX TO MISCELLANEOUS PAPERS (164) after 1911.
4 APPOINTMENTS BY COUNTY CLERK. January 1, 1951 - current. 4 filing canisters, 5" x 10/2" x 12", Registry, County Clerk's Office.
Deputizations by County Clerk. Original document shows name of deputy, name of official deputizing, office to which appointed and limitations of office, signatures of deputy and appointing official, date, filing date.
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INVENTORY - COUNTY CLERK
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APPOINTMENTS
Inventory Number
Arranged chronologically by date filed; after 1977, numerically within year. Typed. Indexed in INDEX TO MISCELLANEOUS PAPERS (164).
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APPOINTMENTS BY SHERIFF. January 1, 1951 - May 30, 1972. 6 filing canisters, 5" x 10/2" x 12", Registry, County Clerk's Office.
Deputizations by County Sheriff. Original document shows name and office of person appointing; name of deputy and office to which appointed; date; signature of appointing officer; oath of office of deputy, taken before and signed by County Clerk.
Arranged chronologically by date filed. SPF-handwritten and SPF- typed. Indexed in INDEX TO MISCELLANEOUS PAPERS (164).
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APPOINTMENTS BY SHERIFF/CORONER. (Formerly titled AP- POINTMENTS BY SHERIFF.) 1972-current. 3 filing canisters, 5" x 10/2" x 12", Registry, County Clerk's Office.
Original deputizations of Sheriff-Coroner and cancellations of ap- pointments. Form includes name of person appointing and office held; name of deputy and office to which appointed; date; signature and title of appointing officer; oath of office of deputy, taken before and signed by County Clerk.
Arranged chronologically by date filed; after 1976, numerically within year. SPF-handwritten and SPF-typed. Indexed In INDEX TO MISCELLANEOUS PAPERS (164).
7 APPOINTMENTS BY TAX COLLECTOR & TREASURER. January 8, 1951 - current. 2 filing canisters, 5" x 10/2" x 12", Registry, County Clerk's Office.
Deputizations by Tax Collector and Treasurer Jimmie Anderson, January 8, 1951 - October 24, 1972; by Tax Collector and Treasurer Mabel L. Strong, November 1972 - December 1978; and by Donald W. Merz, Treasurer-Tax Collector, 1979 - current. Appointments of Deputy Tax Collectors, Deputy Treasurers, Deputy Treasurer/Collec- tors, and cancellations of appointments. One Social Service Depart- ment appointment is included.
Arranged chronologically by year; after 1976, numerically within year. SPF-typed. Indexed in INDEX TO MISCELLANEOUS PAPERS (164).
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INVENTORY - COUNTY CLERK
BAR ASSOCIATIONS
Inventory Number
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APPOINTMENTS - MISCELLANEOUS COUNTY AGENCIES. January 1, 1950 - current. 2 filing, canisters, 5" x 10/2" x 12/4", Registry, County Clerk's Office.
Deputizations by County Assessor, Auditor, Coroner, Chief Investiga- tor, and Animal Regulation Officer, including revocations and cancel- lations of appointment. Document shows name of official appointing, name of deputy, position appointed to and limitations, signatures of official and deputy, date, and filing date.
Arranged by Agency Appointing, and chronologically under each Agency. Typed and SPF-typed. Indexed in INDEX TO MISCELLANE- OUS PAPERS (164).
Bar Associations
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RESOLUTIONS OF RESPECT, September 7, 1891 to --. September 7, 1981 - current. 1 filing canister, 5" x 10/2" x 12", Registry, County Clerk's Office.
Resolutions of the Sonoma County Bar Association upon the death of an associate, submitted to Superior Court judges to be made a permanent record of the court. Resolution includes date of birth and death of deceased, signatures of Bar Committee trustees, testimo- nials as to the person's achievements, and request that a copy be given to the family of the deceased.
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Arranged chronologically by date filed. Typed. Indexed in INDEX TO MISCELLANEOUS PAPERS (164).
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CALIFORNIA STATE BAR CONT. (Also titled CALIFORNIA, THE STATE BAR OF). April 12, 1964 - current. 2 filing canisters, 5" x 10/2 x 12", Registry, County Clerk's Office.
Copies of notices circulated statewide by California State Bar Association to show changes in the status of practicing attorneys, and dates effective. Notices include suspension, reinstatement, disbar- ment and resignation.
Arranged chronologically by year; after 1976, numerically within year. Typed. Indexed in INDEX TO MISCELLANEOUS PAPERS (164).
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INVENTORY - COUNTY CLERK
BONDING AND INSURANCE COMPANIES
Inventory Number
Bonding and Insurance Companies
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CERTIFICATES OF AUTHORITY - OLD MISCELLANEOUS SONOMA COUNTY RECORDS. July 2, 1910 - 1950. Partial contents of Microfilm Reels 4 and 5, Microfilm Room, County Clerk's Office.
Documents of bonding and surety companies doing business in Cali- fornia. Original records 1908-1956 are in COUNTY DOCUMENTS 1895-1956 (185) stored in Santa Rosa - Sonoma County Library. Original records 1910-1926 are in COUNTY DOCUMENTS 1908-1962, stored in Santa Rosa - Sonoma County Library (186).
Arranged chronologically. 16mm microfilm. Indexed in OLD MIS- CELLANEOUS SONOMA COUNTY RECORDS - MICROFILM PROOF INDEX - LIST (181); INDEX TO MISCELLANEOUS PAPERS (164) after 1911; INDEX - BOND AND SURETY COMPANIES - SONOMA COUNTY (12).
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INDEX - BOND AND SURETY COMPANIES - SONOMA COUNTY. March 13, 1908 - July 1, 1918. 1 vol., Vault, County Clerk's Office.
Index to Corporations Making, Guaranteeing, or Becoming Surety on Bonds. Appears to be an uncompleted index.
Index to: CERTIFICATES OF AUTHORITY - OLD MISCELLANEOUS SONOMA COUNTY RECORDS (11).
Index shows: Name of Corporation; State or Territory Where Organized; Date of Certificate Authorizing to do Business (month, day, year); Date of Surrender, Revocation, Cancellation, Annulment or Suspension of Certificate (month, day, year); Date of New Authority to do Business.
Arranged alphabetically by Name of Corporation. SPF-handwritten.
13 CA. DEPT. OF INS. - CERT. OF AUTHORITY - BAIL (Also titled CERTIFICATES OF AUTHORITY - RE: BAIL BONDS, ETC., IN- SURANCE COMMISSIONER). January 1, 1951 - current. 2 filing canisters, 5" x 10/2" x 12", Registry, County Clerk's Office.
Lists of surety companies licensed by the State of California, sent to all County Clerks from Department of Insurance; and lists of individual bail bond agents licensed for the year, July 1 - June 30. Lists include cancellation of licenses.
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INVENTORY - COUNTY CLERK
BONDING AND INSURANCE COMPANIES
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Inventory Number
Arranged chronologically by year; after 1977, numerically within year. Typed. Indexed in INDEX TO MISCELLANEOUS PAPERS (164).
14 POWER OF ATTORNEY (Also titled POWER OF ATTORNEY AND REVOCATION POWER OF ATTORNEY - BONDING AND INSUR- ANCE COMPANIES). January 1, 1908 - current. 7 filing canisters, 5" x 10/2" x 12", Registry, County Clerk's Office.
Original power of attorney granted by a bonding or insurance company to a local agent authorizing agent to conduct business for the company. Revocations are filed separately until 1958, and again after January 1, 1978.
Arranged chronologically by date filed; after 1976, numerically within year. SPF-typed. Indexed in INDEX TO MISCELLANEOUS PAPERS (164).
15 REVOCATION - POWER OF ATTORNEY - BONDING AND INSUR- ANCE COMPANIES. January 1, 1958 - December 31, 1977. 1 filing canister, 5" x 10/2' x 12", Registry, County Clerk's Office.
Forms revoking power of attorney granted to a local agent conduc- ting business of surety or bonding company. Form shows person to whom power of attorney was issued, date issued, declaration of power revoked, notarized signatures of officers of issuing corporation. After December 31, 1977, revocations are filed with POWER OF ATTORNEY (14).
Arranged chronologically by date filed. SPF-typed. Indexed in INDEX TO MISCELLANEOUS PAPERS (164).
16 INSURANCE COMPANIES FINANCIAL STATEMENTS - MARCH 1, 1951 TO DEPT. OF INSURANCE 1978. 1951 - current. 1 filing canister, 5" x 10/2" x 12", Registry, County Clerk's Office.
Financial statements of surety companies conducting business within California and regulated by the Department of Insurance, State of California. Annual statements of assets, liabilities and surpluses.
Arranged chronologically by date filed; after 1978, numerically within year. Typed and printed. Indexed in INDEX TO MISCELLAN- EOUS PAPERS (164).
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INVENTORY - COUNTY CLERK
BONDS AND OATHS OF PUBLIC OFFICIALS
Inventory Number
Bonds and Oaths of Public Officials
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