USA > Massachusetts > Hampshire County > Williamsburg > Town Annual Report of the Officers of the Town of Williamsburg 1941-1950 > Part 38
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School Nurse
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Mr. Lucius A. Merritt, Superintendent of Schools, Williamsburg, Massachusetts.
Dear Sir:
The annual report of the school nurse is herewith submitted for January 1, through December 31, 1950.
The Mantaux tuberculin test was done on 93 high school pupils in January by Dr. Francis E. O'Brien. 17 were reported as having positive reactions and chest x-rays were taken. All reports of the x-rays were nega- tive.
14 underweight grade pupils were also x-rayed and found to be negative.
Our dental clinic was held in February, March, and April by Dr. Glade Hall. All grade pupils were examined and only the high school pupils who requested it were examined. 282 dental operations were completed.
The Well Child Conference sponsored by the Visit- ing Nursing Association was held in Williamsburg on April 17 and 18, Dr. Claire Manwell was our examining pediatrician. 61 children were examined in Williams- burg. The conference was held in Haydenville on April 24 and 25. 63 children were examined. This year Miss Genevieve Ely was dental hygienist at the Well Child Conference. One pre-school child was taken to the school dental clinic and had 5 teeth filled with the use of the Salvation Army Fund.
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A few cases of mumps were reported during the spring term.
Seven applications were sent in for children to enter Camp Hodgkins, all were accepted.
The Marco hearing test, loaned by the Massachusetts Department of Public Health, was used in both schools. 251 pupils were tested in Williamsburg and 119 were tested in Haydenville.
The Massachusetts Vision Test was also used in both schools. 262 pupils were tested in Williamsburg and 121 were tested in Haydenville.
These tests are done for screening out purposes. If the child fails the test, parents are advised to take him to a doctor for further tests and advice.
Dr. Charles Wheeler was assised with 120 physical examinations in Haydenville.
Dr. Joseph Hobbs was assisted with 256 physical examinations in Williamsburg.
All grade pupils were weighed and measured three times during the year. High school pupils were weighed and measured once.
Class room inpsections were made in all grade rooms every month.
40 home visits have been made and many children were given first-aid at school for minor bruises and cuts.
I wish to thank Mr. Merritt, the school committee, teachers, pupils, and their parents for the fine cooperation in assisting me with my work.
Respectfully submitted,
MARGARET MADISON, R.N.
School Nurse.
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School Physicians
Mr. L. A. Merritt, Superintendent of Schools, Williamsburg, Mass.
Dear Sir:
I am submitting my annual report as school physi- cian for the Williamsburg Center School.
The annual physical examinations have been carried out with the assistance of Mrs. Margaret Madison, school nurse. Again, the students seem in good general health. There have been very few cases of contagious diseases during the past year, and, although whooping cough was prevalent in Northampton, we were fortunate to escape it here.
It is expected that a diphtheria immunization clinic will be held this coming spring for pre-school children. At the same time "booster" inoculations will be given to those whose immunization was done 3 years or more ago.
The school still seems crowded to me and it would be preferable if the use of one of the basement rooms as a classroom could be avoided.
Respectfully submitted,
JOSEPH R. HOBBS, MD.
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Mr. Lucius A. Merritt, Superintendent of Schools, Williamsburg, Massachusetts.
Dear Sir:
The annual physical examinations of the pupils of the Haydenville schools were done early in the school year with the assistance of Mrs. Margaret H. Madison. A small number of ear, nose and throat defects were reported for correction, and a few pupils referred to Dr. F. E. O'Bien of the Hampshire County Sanatorium for chest x-rays.
The improved condition of the teeth of the student body over a period of years has been interesting to ob- serve. This was made possible by better nutrition and dental care, which in turn was possible only by improved economic conditions.
Practically all the pupils are vaccinated against the Smallpox. Immunization to Diptheria is followed up on a two year basis, this coming spring being the time for the clinic. I am glad to say that nearly all parents accept this procedure with the result that the dreaded disease is wiped out in this community.
It is well to remind our automobile drivers that it is contrary to law to pass a school bus which is taking on or discharging pupils. A strict observance of this law will save injuries to the children and mental suffering on the part of the driver.
Respectfully submitted,
CHARLES H. WHEELER, M.D.
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January 26, 1951
To the Board of Selectmen
Mr. G. Vernon Warner, Chairman Williamsburg, Massachusetts
Gentlemen :
I submit herewith my report of an audit of the books and accounts of the town of Williamsburg for the period from August 22, to September 23, 1950, made in accor- dance with the provisions of Chapter 44, General Laws. This is in the form of a report made to me by Mr. Her- man B. Dine, Assistant Director of Accounts.
Very truly yours,
FRANCIS X. LANG,
Director of Accounts.
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Mr. Francis X. Lang Director of Accounts Department of Corporations and Taxation State House, Boston
Sir :
As directed by you, I have made an audit of the books and accounts of the town of Williamsburg for the period from August 22, 1948, the date of the previous examination, to September 23, 1950, and submit the fol- lowing report thereon :
The financial tranactions, as entered on the records of the several departments receiving or disbursing town funds or committing bills for collection, were examined and checked in detail.
The surety bonds of the treasurer, town clerk, tax collector, and water collector for the faithful perfomance of their duties were examined and found to be in proper form.
The books and accounts of the treasurer were ex- amined and checked in detail. The receipts, as recorded, were analyzed and compared with the records of the de- partments collecting money for the town and with other sources from which money was paid into the town trea- sury. The payments were checked with the selectmen's approved warrants, the cash book additions were verified, and the cash balance on September 23, 1950 was proved by reconciliation of the bank balance with a statement furnished by the bank of deposit and by actual count of the cash in the office.
The records of payroll deductions on account of fe- deral taxes and the county retirement systems as kept by the treasurer were examined and checked. The pay- ments to the Collector of Internal Revenue and to the
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count retirement board were verified and the balance in the general treasury on September 23, 1950 was proved.
It is recommended that payroll deduction on account of Blue Cross and Blue Shield be entered by the treasurer as a receipt on the cash book and that payments to the Massachusetts Hospital Service, Inc., be made on author- ity of treasury warrants.
The securities, including savings bank books, re- presenting the investment of trust and investment funds in the custody of the treasurer and the Springfield Safe Deposit and Trust Company were examined and listed, the income being proved and the withdrawals being veri- fied.
The payments on account of maturing debt and in- terest were compared with the amounts falling due dur- ing the period covered by the audit and with the can- celled securities on file.
The receipts of the town clerk for dog and sporting licenses were checked with the records of licenses issued. The payments to the treasurer and the Division of Fisheries and Game were verified. The receipts for gaso- line storage permit renewals were checked with the ap- plications on file and the payments to the treasurer were verified.
The recorded receipts for licenses granted by the board of selectmen were checked with the record of licenses issued and the payments to the treasurer were verified.
The town clerk's cash on hand on September 23, 1950 was proved by actual count.
The appropriations as listed from the town clerk's record of town meetings and the amounts voted were compared with the aggregate appropriations raised by
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the assessors in the determination of the 1949 and 1950 tax rates.
The books and accounts of the tax collector were examined and checked. The tax accounts outstanding according to the previous examination and all subsequent commitment lists of taxes and excise were audited and reconciled with the assessors' warrants. The collections as recorded were checked, the payments to the treasurer were verified, the recorded abatements were checked with the assessors' record of abatements granted, the outstanding accounts were listed and proved with the accountant's adjusted ledger accounts, and the cash ba- lance on September 23, 1950 was proved by reconcilia- tion of the bank balance with a statement received from the depository and by actual count of the cash on hand.
The attention of the tax collector is directed to the provisions of Section 2, Chapter 60, General Laws, which provides that the tax collector shall, once a week or oftener, pay over to the treasurer all money received by him during the preceding week or lesser period on account of taxes or interest.
As may be seen from the appended balance sheet, on September 23, 1950 there were uncollected taxes as far back as 1943 and motor vehicle and trailer excise from 1946. The tax collector should make a determined effort to collect these delinquent accounts, as required by law.
The accounts of the sealer of weights and measures were examined and checked. The recorded receipts were checked with the record of fees charged, the payments to the treasurer were verified, and the cash on hand on September 23, 1950 was proved by actual count.
The books and accounts of the water department were examined and checked. The charges for the sale of water and for miscellaneous services were added and
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checked with the commitments entered on the town accountant's ledger. The collections, abatements, and discounts were checked, the payments to the treasurer were verified, the outstanding accounts were listed and proved with the adjusted accountant's ledger, and the cash on hand on September 23, 1950 was proved by ac- tual count of cash in the office.
It is again recommended that the practice of having the water collector compute the water bills and prepare the commitment lists be discontinued.
The outstanding tax, excise and water accounts were further verified by mailing notices to a number of per- sons whose names appeared on the books as owing money to the town, and from the replies received it appears that the outstanding accounts, as listed, are correct.
The records of accounts receivable of the health, public welfare, veterans' services, and school depart- ments were examined and checked. The commitments were reconciled with the accountant's ledger, the collec- tions as recorded were compared with the payments to the treasurer, the abatements were checked, and the out- standing accounts were listed and proved.
The books and accounts of the town accountant were examined and checked in detail. The receipts, as recorded, were checked with the treasurer's record of receipts and the recorded payments were checked with the selectmen's warrants and with the treasurer's cash book.
The appropriations, as listed from the town clerk's record of town meetings, were checked with the ledger appropriation accounts, the transfers from the reserve fund were compared with the authorizations of the fin- ance committee, and all other accounts were checked with information in the departments in which the trans- actions originated. The ledger was analyzed, a trail ba-
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lance was taken off, and after the necessary correcting and adjusting entries were made, a balance sheet, show- ing the financial condition of the town on September 23, 1950, was prepared and is appended to this report.
The records of charges for the use of town-owned highway equipment were checked and compared with the treasurer's record of receipts.
The records of receipts from fines of the librarian of the Haydenville Library were checked, the recorded collections were compared with the payments to the treasurer, and the cash on hand was proved by actual count.
The records of miscellaneous receipts of the school department were examined and checked, the payments to the treasurer being verified.
In addition to the balance sheet, there are appended to this report tables showing a reconciliation of the trea- surer's cash, summaries of the tax and departmental ac- counts, as well as tables showing the condition and trans- actions of the trust and investment funds.
While engaged in making the audit, cooperation was received from all town officials, for which, on behalf of my assistants and for myself, I wish to epress apprecia- tion.
Respectfully submitted, HERMAN B. DINE,
Assistant Director of Accounts.
TOWN OF WILLIAMSBURG Balance Sheet - September 23, 1950 GENERAL ACCOUNTS
Assets
Liabilities and Reserves
Cash $59,808.57
Payroll Deductions :
Federal Taxes $160.50 County Retirement System 33.48
Accounts Receivable :
Taxes :
Levy of 1943 $25.20
Levy of 1944
28.08
State Parks and Reservations Tax
162.27
Levy of 1945
32.60
Levy of 1946
213.44
Audit of Municipal Accounts Assessment
54.04
Levy of 1947
1,044.13
County Tax
7,778.44
Levy of 1948
2,958.08
Dog Licenses - Due County 290.60
Levy of 1949 :
Polls $166.00
Personal
Prop. 1,493.14
Real
Trust Funds Income : Henry M. Hills Hospital Bed Fund $1,029.02 Worthy Poor Funds 357.07
Charity Funds 721.79
$193.98
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Est. 12,036.97
School Funds
2,625.51
4,733.39
Road Machinery Fund 3,666.90
Levy of 1950:
Polls
$318.00
Personal Prop. 11,756.73
Real
Est. 66,507.10
78,581.83
96,579.47
Motor Vehicle and Trailer Excise:
Levy of 1946
$6.02
Levy of 1947 43.29
Levy of 1948
277.02
Levy of 1949 693.71
Levy of 1950
2,089.50
Unexpended Appropriation Balances : General $46,139.11
3,109.54
New Truck 302.09
New Tractor and Loader 5,500.00
Tax Possessions
192.43
Federal Grants :
Aid to Dependent Children:
Aid
$20.06
Administration
342.24
Old Age Assistance:
Assistance
2,856.33
Federal Works Agency - 88
Bureau of Community
Facilities - Water
Plans and Engineering 12.00
3,230.63
13,696.11
Departmental:
Temporary Aid $3,067.72
Old Age Assistance 433.18
Veterans' Services 66.62
Schools 1,063.57
High School Gymnasium Plans 1,000.00
52,941.20
Water Available Surplus 4,638.10 Reserve Fund - Overlay Surplus 2,863.69
4,631.09
Overlays Reserved for Abatements :
Levy of 1943 $25.20
Levy of 1944
28.08
Levy of 1946
213.44
Levy of 1947
254.79 89
Levy of 1948
1,309.54
Levy of 1949
763.76
Levy of 1950
2,494.11
5,088.92
13,490.83
Estimated Receipts to be Collected 10,628.08
Federal Grants - Old Age Assistance : Administration 167.92
Revenue Reserved Until Collected : Motor Vehicle and Trailer Excise $3,109.54 Tax Possession 192.43
Departmental
4,631.09
Water Department:
Rates
$3,404.97
Miscellaneous 241.01
3,645.98
Aid to Highways:
State $11,990.83
County 1,500.00
Overdrawn Appropriations : Veterans' Services $18.50 Workmen's Compensation Insurance 114.98
Water 3,645.98 State and County Aid to Highways 13,624.83
25,069.87
133.48
Surplus Revenue :
Current Year
$50.76
Prior Years
81,624.60
81,675.36
$192,387.39
$192,387.39
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DEBT ACCOUNTS
Net Funded or Fixed Debt
$9,500.00
High School Addition Loan
$3,000.00
Water Main South Street Extension Loan
6,500.00
$9,500.00
$9,500.00
TRUST AND INVESTMENT ACCOUNTS
Trust and Investment Funds, Cash and Securities : In Custody of Town Treasurer
$127,636.49
In Custody of Trustee
3,440.51
Henry M. Hills Hospital Bed Fund
$15,046.40
Whiting Street Worthy Poor Fund 5,574.25
Mary L. Main Worthy Poor Fund 3,000.00
Electa Waite Charity Fund
1,773.51
Lyman D. Waite Charity Fund
700.00
Albert S. Hills Charity Fund
5,000.00
C. J. Hills Charity Fund 5,000.00
Collins School Fund 12,423.45
Onslow G. Spelman School Fund
36,947.77
Byron Loomis School Fund
7,436.51
Helen E. James School Fund 3,440.51
Ethel Curry School Fund
1,000.00
Albert D. Sanders School Fund
6,508.30
Ellsworth H. Hyde School Fund 3,004.71
Cemetery Perpetual Care Funds 1,325.00
Post-War Rehabilitation Fund
22,896.53
$131,077.00
$131,077.00
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