USA > Massachusetts > Norfolk County > Weymouth > Town annual report of Weymouth 1962 > Part 16
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During 1962 our Reference department has answered a wide variety of questions, both by using the reference collection and by referring people to sources of information beyond the library walls. Inquiries about Weymouth history and genealogy continue to come from all parts of the United States.
Two Great Books Groups are meeting regulary at the Main Library. Last winter a Decisions Group met to discuss U. S. foreign policy. Films from the library's supply have been shown before 69 Weymouth organi- zations this year, as well as being used extensively in the library's own programs. The East Weymouth Branch Library has served as the meet- ing place for a group of older women interested in handicraft.
Weymouth's large school population has used the public library ex- tensively, accounting for increased circulation of books from the Chil- dren's Room, and an 8,000 gain at the North Branch. Many classes from the elementary schools visited the library for instruction in the use of library tools -- 1,250 pupils came to the Main Library alone, as well as many more to the branch libraries. 101 classroom deposits were sent to schools, severely taxing our supply of children's books. The scope of library service now needed by elementary school children suggests that the school authorities should consider the establishment of elementary school libraries in their long range plans.
Further service was offered by opening the North and East Branch libraries on Saturday afternoons, beginning the first of October. Public response has been good, and use warrants the continuance of this pro- gram.
As a feature of National Library Week the staff compiled an anno- tated booklist "Good Reading in Larger Print". It has been well accepted and used by our older readers.
The two garden clubs have been generous with gifts of flowers and plants to make the libraries more attractive. Many people have given books and periodicals which have been welcome additions. To all these people we extend our thanks for their interest in the library .
To the staff who have served well, sometimes under difficult working conditions, I express my appreciation, as well as to the Board of Trustees, who have given many hours to the consideration of library policies and problems.
Respectfully submitted, ELEANOR T. COONEY, Town Librarian
177
GIFTS OF BOOKS TO THE TUFTS LIBRARY 1962
The Trustees acknowledge gratefully gifts of books from the fol- lowing persons:
Mrs. August Belmont, Mary Burns, Russell Cheney, Dianne L. Coffey, Frederick Darling. John Dellner, Miss Christine Evarts, Miss Alice Fay, Valerie Gale, Waldemar Grabner, Percival Jackson, Mrs. Albert Kennedy. Mrs. Eleanor Macleod, Mrs. R. J. MacNeil, John Maker, Mrs. Alice Marr. Mrs. Albert Nonkes, Robert Pitts, Sidney Shear, Mrs. Winifred Silva, Edward Rowe Snow, Gordon Teague, Irving Tirrell, Mrs. Clara B. Wooten.
Friends or relatives gave books in memory of the following persons:
Miss Priscilla Bates, Mrs. Lillian Brown, Mrs. William Dasha, Mrs. Virginia Gibson, Mr. Joseph W. Ross.
The Trustees also wish to take this opportunity to thank the various government departments for their publications and the following organi- zations:
Alpine Geographical Press, Church of Jesus of Latter-day Saints, Cecil B. DeMille Trust, Fund for Adult Education, Hallmark Cards, Inc., Imperial Book Co., Institute of Life Insurance, N. Y., International Paper Co., Lincoln Filene Center, National Council of Independent Schools, New York Stock Exchange, St. Martin's Press, Estate of Bern- ard Shaw, Union Congregational Church, Weymouth Jr. Chamber of Commerce.
STATISTICAL REPORT OF THE TUFTS LIBRARY-1962
Date of founding
Population served (Federal Census, 1960)
1879 48,177
Assessed valuation of the Town
$121,756,775.00
Total number of agencies consisting of:
Main Library
1
Branches
7
Schools
15
Classroom collections
101
Number of days open during the year
292
Number of hours per week open for lending and reading
69
INCREASE
Adult
Juve- nile
Young Adult
Total 106,847
Number of volumes at beginning of year 60,640
38,133
8,074
Number of volumes added in 1962
2,073
3,498
584
6,155
Number of volumes withdrawn
4,168
1,667
374
6,209
Number of volumes December 31, 1962
58,545
39,964
8,284
106,793
Record collection, December 31, 1962
733
390
0
1,123
Number of newspapers currently received
10
Number of periodicals currently received
(Titles)
158
(Copies)
328
178
Adult
Juvenile
Total
Number of volumes of non-fiction loaned for home use
76,698
150,570
227,268
Number of volumes of fiction loaned for home use
86,277
79,435
165,712
Number of phonorecords loaned for home use (included in non-fiction count)
3,353
442
3,795
162,975
230,005
392,980
Number of volumes loaned through school collections
63,535
Total number of loans
456,515
REGISTRATION REPORT FOR 1962
Number of borrowers registered to December 31, 1961 Number of borrowers registered in 1962
18,453
Tufts Library (Main)
Adult
684
Juvenile
351
1,035
North Weymouth
Adult
266
Juvenile
334
600
East Weymouth
Adult
237
Juvenile
330
567
Weymouth Heights
Adult
5
Juvenile
99
104
Lovell's Corner
Adult
2
Juvenile
81
83
Nash's Corner
Adult
15
Juvenile
64
79
Pond Plain
Adult
30
Juvenile
143
173
Homestead
Adult
5
Juvenile
54
59
Total
2,700
Number of registrations expired in 1962
1,982
Number of registrations void through death or removal from Town
171
2,153
Total number of borrowers to December 31, 1962
19,000
179
CIRCULATION REPORT FOR 1962
Tufts Library (Main)
Grand Total
Adult
Fiction 38,104
Non- Fiction 42,839 32,364
Total 80,943
Juvenile
16,523
48,887
54,627
75,203
129,830
129,830
North Weymouth Branch
Adult
22,617
14,318
36,935
Juvenile
18,151
31,560
49,711
40,768
45,878
86,646
86,646
East Weymouth Branch
Adult
15,033
11,919
26,952
Juvenile
13,520
23,540
37,060
28,553
35,459
64,012
64,012
Weymouth Heights Station
Adult
713
587
1,300
Juvenile
4,777
9,068
13,845
5,490
9,655
15,145
15,145
Lovell's Corner Station
Adult
1,552
1,308
2,860
Juvenile
6,829
14,726
21,555
8,381
16,034
24,415
24,415
Nash's Corner Station
Adult
3,228
2,967
6,195
Juvenile
4,128
11,882
16,010
7,356
14,849
22,205
22,205
Pond Plain Station
Adult
4,606
2,629
7,235
Juvenile
9,849
17,751
27,600
Homestead Station
14,455
20,380
34,835
34,835
Adult
424
131
555
Juvenile
5,658
9,679
15,337
6,082
9,810
15,892
15.892
Circulation from books loaned to schools
63.535
Grand Total Pictures and maps
456.515
4,813
180
PLANNING BOARD REPORT
Honorable Board of Selectmen Town of Weymouth, Massachusetts
Gentlemen:
The Weymouth Planning Board met regularly on the second and fourth Mondays of each month during the year 1962. In addition to these meetings, public hearings were held when required by Town By- Laws and Massachusetts Statutes.
The Planning Board met eight times during the past year with representatives of Edwards & Kelcey, the Master Plan Consultants. At these meetings progress reports were submitted, explained and dis- cussed by the planning consultants. A joint meeting was held with the Braintree Planning Board and their Master Plan Consultants and the Weymouth Board and Consultants to discuss traffic patterns that affect both towns.
Respectfully submitted,
WALTER B. HEFFERNAN, Chairman WILLIAM F. WHITE, Secretary MERLE AVERILL FRANK J. HOMEYER RALPH LARSEN
JOHN J. SAVAGE, JR. ELTON B. GIVEN, JR.
181
WEYMOUTH VISITING NURSE ASSOCIATION, INC. Statement of Income and Expense for the Year Ended December 31, 1962
Income:
Nurses Calls
$ 9,038.85
Town of Weymouth
8,000.00
Clinic
181.50
United Community Services
9,700.00
Miscellaneous and Gifts
1,366.13
Total Income
$28,286.48
Expenses :
Salaries and wages (including retirement
and insurance)
$22,552.01
Nursing supplies and expenses
660.55
Transportation
3,224.07
Equipment
594.70
Administrative expenses
621.42
Telephone
249.76
Clinic
165.00
Total Expenses
28,067.51
Excess of Income over Expenses
$ 218.97
Balance January 1, 1962
679.55
Balance December 31, 1962
$ 898.52
Respectfully submitted, ELLEN D. WINTERS, Treasurer
182
REPORT OF STATE AUDIT
To the Board of Selectmen Mr. Robert S. Carter, Chairman
March 5, 1962
Weymouth, Massachusetts
Gentlemen:
I submit herewith my report of an audit of the books and accounts of the town of Weymouth for the period from September 1, 1959 to June 3, 1961, made in accordance with the provisions of Chapter 44, General Laws. This is in the form of a report made to me by Mr. William Schwartz, Assistant Director of Accounts.
Very truly yours,
ARTHUR H. MacKINNON
Director of Accounts
Mr. Arthur H. Mackinnon Director of Accounts Department of Corporations and Taxation
State House, Boston
Sir:
As directed by you, I have made an audit of the books and accounts of the town of Weymouth for the period from September 1, 1959, the date of the previous examination, to June 3, 1961, and submit the follow- ing report thereon:
The financial transactions of the town, as shown on the books and records of the several departments receiving or disbursing money for the town or committing bills for collection, were examined and verified by comparison with the records in the offices of the town accountant and the town treasurer.
The books and accounts in the town accountant's office were exam- ined and checked in detail. The general and appropriation ledgers were analyzed and proved. The recorded receipts were compared with the treasurer's cash book, while the payments, as entered, were checked with the treasurer's cash book and with the treasury warrants. The appropriations, transfers, and loans authorized, as recorded on the ledgers, were checked with the town clerk's records of financial votes passed at town meetings and with the finance committee's records of transfers authorized from the reserve fund. A balance sheet showing the financial condition of the town on June 3, 1961 was prepared and is appended to this report.
The books and accounts of the town treasurer were examined and checked in detail. The recorded receipts were compared with the records in the several departments in which money was collected for the town, with other sources from which money was paid into the town treasury, and with the town accountant's records. The disbursements were checked with the town accountant's books and with the selectmen's warrants.
The treasurer's cash balance on June 3, 1961 was proved by verifica- tion of the cash in the office, by examination of the savings bank books,
183
by verification of the securities, and by reconciliation of the bank bal- ances with statements furnished by the banks of deposit.
The recorded payments on account of maturing debt and interest were compared with the amounts falling due and checked with the cancelled securities and coupons on file. The outstanding coupons were listed and reconciled with the bank balances as shown by statements furnished by the banks of deposit.
The records of employees' payroll deductions on account of Federal and State taxes were examined and reconciled with the town accountant's ledger.
The records of tax titles and tax possessions held by the town were examined and checked in detail. The taxes and assessments transferred to the tax title account were compared with the collector's books and the foreclosures were verified. The recorded redemptions of tax titles and sales of tax possessions were checked with the treasurer's cash book, and the tax titles and tax possession on hand June 3, 1961 were listed, reconciled with the town accountant's ledger, and checked with the records at the Registry of Deeds.
The savings bank books and securities representing the investments of the trust, investment, and retirement funds in the custody of the town treasurer were examined and listed. The income was proved, the transfers to the town were checked with the treasurer's recorded receipts, and the cash balances on June 3, 1961 were proved by reconciliation of the bank balances with statements furnished by the banks of deposit. The retirements fund transactions were checked with the records of the Contributory Retirement Board.
The books and records of the tax collector were examined and checked in detail. The taxes, motor vehicle and trailer excise, and assessments outstanding at the time of the previous examination, as well as all subsequent commitment lists, were audited and proved with the assessors' warrants issued for their collection. The cash books were footed, the payments to the treasurer were verified, the abatements were checked with the assessors' records of abatements granted, the taxes and assessments transferred to the tax title account were proved, and the outstanding accounts were listed and reconciled with the town accountant's ledger. The tax collector's cash balance on June 3, 1961 was verified by actual count of the cash in the office.
The records of departmental and water accounts receivable were examined and checked in detail. The commitments were proved, the recorded collections were checked with the treasurer's and the accoun- tant's books, the abatements were compared with the records of the departments authorized to grant them, and the outstanding accounts were listed, proved with the departmental controls, and reconciled with the town accountant's ledger.
The outstanding tax, excise, departmental, and water accounts were further verified by mailing notices to a number of persons whose names appeared on the books as owing money to the town, and from the replies received thereto it appears that the accounts, as listed, are correct.
The assessors' computations of the tax rates for the years 1960 and 1961 were examined and checked. The records of abatements granted by
184
the board of assessors were examined and checked with the books of the collector and the town accountant, while the warrants to the collector were listed and compared with the detailed commitment lists.
The records of deferred sewer assessments were examined, the payments in advance and the amounts due and added to taxes were verified, while the apportionments due in future years were listed and proved with the town accountant's ledger controls.
The financial records of the town clerk were examined and checked in detail. The recorded receipts on account of dog and sporting licenses issued, as well as from marriage intentions, recording fees, copies of records, and miscellaneous charges, were verified and compared with the payments to the treasurer. The cash book was footed, and the cash balance on June 3, 1961 was verified by actual count of the cash in the office.
The financial votes passed at town meetings, as recorded by the town clerk, were checked in detail with the town accountant's ledger, the aggregates of the appropriations being compared with the assessors' computations of the tax rates.
The surety bonds of the several town officials required to furnish them for the faithful performance of their duties were examined and found to be in proper form.
The records of receipts of the selectmen, of the sealer of weights and measures, and of the police, health, school, and library departments, as well as of all other departments collecting money for the town, were examined and checked with the treasurer's and the accountant's books.
In addition to the balance sheet, there are appended to this report tables showing reconciliations of the treasurer's, tax collector's, and town clerk's cash, summaries of the tax, excise, assessment, tax title, departmental, and water accounts as well as schedules showing the con- dition and transactions of the trust, investment, and retirement funds.
During the progress of the audit cooperation was extended by all town officials, for which, on behalf of my assistants and for myself, I wish to express appreciation.
Respectfully submitted, WILLIAM SCHWARTZ Assistant Director of Accounts
185
RECONCILIATION OF TREASURER'S CASH
Balance September 1, 1959: General, Water,
$637,815.33 331,403.42
$969,218.75
Receipts:
September 1 to December 31, 1959:
General, Water,
$6,511,512.62 156,059.44
6,667,572.06
1960:
General,
$14,367.022.27
418,139.29
Water,
14,785,161.56
Transfers to tailing account 1960: General,
280.45 $22,422,232.82
Payments:
September 1 to December 31, 1959:
General, Water,
$4,426,489.37 203,896.86
$4,630,386.23
1960:
General
Water,
$12,266,047.11 171,851.84
12,795,900.56
Balance December 31, 1960:
General, Water,
$4,824,094.19 171,851.84
$4,995,946.03
$22,422,232.82
Balance January 1, 1961: General, Water,
$4,824,094.19
171,851.84
$4,995,946.03
Receipts January 1 to June 3, 1961: General, Water,
$4,048,494.63 321,287.27
4,369,781.90
Receipts short reported: General:
Federal withholding taxes,
100.00 $9,365,827.93
Payments January 1 to June 3, 1961:
General, Water,
$4,656,715.98 207,113.02
$4,863,829.00
Balance June 3, 1961:
General, Water,
$4,215,972.84 286,026.09
4,501,998.93
$9,365,827.93
186
Balance June 3, 1961: General, Water,
$4,215,972.84 286,026.09
Cash on hand June 3 1961:
General:
In banks:
Quincy Trust Company, $10,000.00* South Shore National Bank, Quincy: General account, 1,429,664.35
Payroll account, 100.00
State Street Bank and Trust
Company, Boston 1,151,999.88*
United States Treasury Bills due " 13, 1961,
per certification, 1,480,557.00
In office:
Currency verified 3,054.85
Memoranda, per list,
523.84
$4,075,899.92
General receipts deposited as water receipts in error, to be adjusted, +140,072.92
$4,215,972.84
Water:
In banks:
South Shore National Bank, Quincy, $122,197.61
State Street Bank and Trust
Company, Boston,
140,150.07*
Weymouth Savings Bank,
book No. 49405,
71,995.16
South Weymouth Savings Bank,
book No. 13066,
90,805.92
In office verified,
950.23
$426,099.01
General receipts deposited as water receipts in error, to be adjusted, -140,072.92
286,026.09
$4,501,998.93
*Per check register and bank statement,
RECONCILIATION OF BANK BALANCES South Shore National Bank, Quincy
General
Balance June 3, 1961, per statement, Deposit in transit June 3, 1961, verified,
Balance June 3, 1961, per check register, Outstanding checks June 3, 1961 per list
$1,522,042.07
459.34
$1,522,501.41
$1,429,664.35
92,837.06
$1,522,501.41
187
Payroll Account
Balance June 3, 1961, per statement,
$75,802.16
Balance June 3, 1961, per check register
$100.00
Outstanding checks June 3 1961, per list,
75,702.16
$75,802.16
South Shore National Bank, Quincy
Water
Balance June 3, 1961, per statement,
$137,702.46
Balance June 3, 1961, per check register 122197.63
Outstanding checks June 3, 1961, per list, 15,504.83
$137,702.46
RECONCILIATION OF BOND AND COUPON ACCOUNT
State Street Bank and Trust Company, Boston
Balance June 3, 1961, per statement: General, Water,
$21,525.00 220.00
$21,745.50
Outstanding coupons June 3, 1961, per list: General, Water,
$21,525.00 220.00
$21,745.50
REPORT OF STATE AUDIT
To the Board of Selectmen Mr. Franklin Fryer, Chairman Weymouth, Massachusetts
July 23, 1962
Gentlemen:
I submit herewith my report of an audit of the books and accounts of the Treasurer of the Town of Weymouth for the period from June 4, 1961 to March 17, 1962, made in accordance with the provisions of Chap- ter 44, Geneal Laws. This is in the form of a report made to me by Mr. William Schwartz, Assistant Director of Accounts.
Very truly yours,
ARTHUR H. MacKINNON Director of Accounts
Mr. Arthur H. Mackinnon Director of Accounts Department of Corporations and Taxation State House, Boston
188
Sir:
In accordance with your instructions, I have made an audit of the books and accounts of the Treasurer of the Town of Weymouth for the period from June 4, 1961, the date of the previous examination, to March 17, 1962, preparatory to the transfer of the books and accounts and of the cash and securities to the newly elected Treasurer and re- port thereon as follows:
The books and accounts of the Town Treasurer were examined and checked. The cash book was footed throughout, and the recorded receipts were compared with the Town Accountant's records, with the records of the departments making payments to the Treasurer, and with other sources from which money was paid into the Town Treasury. The disbursements were compared with the Town Accountant's books and with the Treasury warrants.
The Treasurer's cash balance on March 17, 1962 was proved by actual count of the cash in the office, by examination of the Savings Bankbooks, by verifications of the U. S. Treasury bills and certificates of deposit, and by reconciliation of the Bank balances with statements furnished by the Banks of deposit.
The interest received on invested general cash was proved by an analysis of the purchases and sales of the United States Treasury bills and by examination of the Savings Bank books.
The records of payroll deductions on account of Federal and State taxes were examined. The deductions were proved, the payments to the proper agencies were verified, and the balances to the credit of the employees were reconciled with the controlling accounts in the Town Accountant's ledger.
The recorded payments on account of maturing debt and interest were verified by comparison with the amounts falling due and were checked with the cancelled securities on file. The outstanding coupons were listed and reconciled with the bank balances as shown by state- ments furnished by the banks of deposit.
The records of tax titles and tax possessions held by the Town were examined and checked in detail. The amounts transferred to the tax title account were compared with the collector's records, the report- ed redemptions of tax titles and sales of tax possessions were compared with the Treasurer's recorded receipts, the foreclosures were verified, and the tax titles and tax possessions on hand March 17, 1962 were listed and reconciled with the Town Accountant's ledger accounts.
The books and accounts of the Town Treasurer, as custodian of the several trust funds and as treasurer of the contributory retirement system, were examined and checked in detail. The Savings Bank books and securities representing the investments of the funds were examined and listed, the income was proved, and all other transactions were veri- fied. The balances of the funds were reconciled with the records of the Town Treasurer and the Town Accountant, and, in the case of the re- tirement funds, with the books of the Retirement Board.
The records of departmental and water accounts receivable com- mitted to the Town Treasurer were examined and checked. The re- corded receipts were checkd with the payments to the Treasurer, the
189
abatements, as entered, were compared with the departmental records of abatements yranted, and the outstanding accounts were listed and proved with the Town Accountant's ledger.
Verification of the outstanding departmental and water accounts was made by mailing notices to a number of persons whose names ap- peared on the books as owing money to the Town, and from the replies received thereto it appears that the accounts, as listed, are correct.
The surety bond of the newly elected Treasurer furnished for the faithful performance of his duties was examined and found to be in proper form. --
Appended to this report are tables showing a reconciliation of the Treasurer's cash, summaries of the tax title, tax possession, depart- mental, and water accounts, as well as schedules showing the condition and tranactions of the trust, investment, and retirement funds.
I wish to express appreciation, on behalf of my assistants and for myself, for the cooperation received from the Town officials while en- gaged in making the audit.
Respectfully submitted,
WILLIAM SCHWARTZ
Assistant Director of Accounts
RECONCILIATION OF TREASURER'S CASH
Balance June 4, 1961:
General,
$4,215,972.84
286,026.09
$4,501,998.93
Receipts June 4 to December 31, 1961:
General, $8,848,590.19 452,648.56
Water,
9,301,238.75
$13,803,237.68
Payments June 4 to December 31, 1961:
General
Water,
$9,415,088.30
469,630.88
$9,884,719.18
Balance December 31, 1961:
General
Water,
$3,649,474.73
269,043.77
3,918,518.50
$13,803,237.68
Balance January 1, 1962: General,
Water,
$3,649,474.73
269,043.77
Receipts January 1 to March 17, 1962:
General $2,788,672.02 Water, 111,427.31
2,900,099.33
$6,818,617.83
190
3,918,518.50
Water,
Payments January 1 to March 17, 1962:
General Water, Balance March 17, 1962: General, Water,
$2,050,634.60 71,948.35
$4,387,512.15 308,522.73
$4,696,034.88
$6,818,617.83
Balance March 17, 1962: General,
Water,
$4,387,512.15 308,522.73 $4,696,034.88
Cash in hand March 17, 1962: General:
In banks:
Quincy Trust Company, $10,000.00*
South Shore National
Bank, Quincy,
347,217.39
State Street Bank and Trust Company, Boston:
General acount
50,382.55*
Certificate of deposite, 31/4 % due Julp 30, 1962
1,000,000.00
United States Treasury bills per classification:
Due April 12, 1962 992,884.00
Due May 3, 1962, 993,225.56
Due May 31, 1962,
993,252.00
In office:
Currency verified
440.00
Memoranda, per list,
110.65
$4,387,512.15
Water:
In banks:
South Shore National Bank, Quincy
$142,548.75
State Street Bank and Trust Company, Boston 77.15*
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