USA > Massachusetts > Worcester County > Southbridge > Town annual reports of the officers of Southbridge for the year ending 1962-1966 > Part 28
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3. That if such advance be made, the Town shall provide or make necessary arrangements to provide such funds, in addition to the advance, as may be required to defray the cost of the plan preparation of such public works;
4. The said Chairman of Sewer Commissioners is hereby authorized to furnish such information and take such action as may be necessary to enable the Town to qualify for the ad- vance;
5. That the officer designated in the preceding paragraph is hereby designated as the authorized representative of the Town for the purpose of furnishing to the United States such information, data and documents pertaining to the applica- tion for an advance as may be required; and otherwise, to act as the authorized representative of the Town in connection with this application;
6. That certified copies of this resolution be included as part of the application for an advance to be submitted to the United States.
Article 21. To see if the Town will vote the following resolution:
Resolution authorizing filing of an application with the U. S. Department of Health, Education and Welfare, U. S. Public Health Service, for a grant under the terms of Public Law 660, as amended.
Whereas, under the terms of said Public Law 660, as amended, the United States of America has authorized the making of grants to public bodies to aid in financing the con- struction of sewage projects;
Now, therefore, be it resolved, by the Town Meeting as- sembled of the Town of Southbridge:
1. That the construction of said sewage project, herein- after described, is essential to and is in the best interests of the town.
2. That the Chairman of the Board of Sewer Commis- sioners be and he is hereby authorized to execute and file an
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application on behalf of the Town of Southbridge with the U. S. Department of Health, Education and Welfare, U. S. Public Health Service for a grant to aid in financing the con- struction of an intercepting sewer on East Main Street from the existing 27" sewer at Morris Street, easterly for a distance of about 3,600 feet to the existing inverted siphon at the Quine- baug River;
3. That the Chairman of the Board of Sewer Commis- sioners be and is hereby authorized and directed to furnish such information and take such action as the United States may request in connection with the application to be filed.
4. That the officer designated in the preceding paragraph is hereby designated as the authorized representative of the Town for the purpose of furnishing to the United States such information, data and documents pertaining to the applica- tion for grant as may be required; and otherwise to act as the authorized representative of the Town in connection with this application.
Permission was granted to the moderator not to read the foregoing resolution.
The following motion presented, seconded and carried:
VOTED: That the Town hereby adopt the following resolution:
Resolution authorizing filing of an application with the U. S. Department of Health, Education and Welfare, U. S. Public Health Service, for a grant under the terms of Public Law 660, as amended.
Whereas, under the terms of said Public Law 660, as amended, the United States of America has authorized the making of grants to public bodies to aid in financing the con- struction of sewage projects;
Now, therefore, be it resolved, by the Town Meeting as- sembled of the Town of Southbridge:
1. That the construction of said sewage project, herein- after described, is essential to and is in the best interests of the town.
2. That the Chairman of the Board of Sewer Commis- sioners be and he is hereby authorized to execute and file an application on behalf of the Town of Southbridge with the U. S. Department of Health, Education and Welfare, U. S. Public Health Service for a grant to aid in financing the con-
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struction of an intercepting sewer on East Main Street from the existing 27" sewer at Morris Street, easterly for a distance of about 3,600 feet to the existing inverted siphon at the Quine- baug River;
3. That the Chairman of the Board of Sewer Commis- sioners be and is hereby authorized and directed to furnish such information and take such action as the United States may request in connection with the application to be filed.
4. That the officer designated in the preceding paragraph is hereby designated as the authorized representative of the Town for the purpose of furnishing to the United States such information, data and documents pertaining to the applica- tion for grant as may be required; and otherwise to act as the authorized representative of the Town in connection with this application.
Article 22. To see if the Town will vote the following resolution:
Resolution authorizing filing application with the United States of America for an advance to provide for the planning of public works under the terms of Public Law 560, 83d Con- gress of the United States, as amended.
Whereas, the Town of Southbridge, after thorough con- sideration of the various aspects of the problem and study of available data has hereby determined that the construction of certain public works, generally described as construction of an intercepting sewer, pumping station and/or force main sewer and lateral sewers which will provide an adequate sewage system from the Lebanon Hill area is desirable and, in the public interest and to that end, it is necessary that ac- tion preliminary to the construction of said works be taken immediately; and
Whereas, under the terms of Public Law 560, 83d Con- gress, as amended, the United States of America has authorized the making of advances to public bodies to aid in financing the cost of engineering and architectural surveys, designs, plans, working drawings, specifications or other action pre- liminary to and in preparation for the construction of public works; and
Whereas, the Town has examined and duly considered such act and the Town considers it to be in the public interest and to its benefit to file an application under said act and to authorize other action in connection therewith;
Now, therefore, be it resolved, by the Town Meeting as- sembled of the Town of Southbridge as follows:
1. That the construction of said public works is essential
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to and is to the best interest of the Town, and to the end that such public works may be provided as promptly as practicable, it is desirable that action preliminary to the construction thereof be undertaken immediately;
2. That the Chairman of Board of Sewer Commissioners be hereby authorized to file, in behalf of the Town, an ap- plication (in form required by the United States and in con- formity with said act) for an advance to be made by the United States to the Town to aid in defraying the cost of plan prepa- ration for the above-described public works, which shall con- sist generally of final plans and specifications;
3. That if such advance be made, the Town shall provide or make necessary arrangements to provide such funds, in addition to the advance, as may be required to defray the cost of the plan preparation of such public works;
4. The said Chairman of the Board of Sewer Commis- sioners is hereby authorized to furnish such information and take such action as may be necessary to enable the Town to qualify for the advance;
5. That the officer designated in the preceding paragraph is hereby designated as the authorized representative of the Town, for the purpose of furnishing to the United States such information, data and documents pertaining to the application for an advance as may be required; and otherwise, to act as the authorized representative of the Town in connection with this application.
6. That certified copies of this resolution be included as part of the application for an advance to be submitted to the United States.
Permission was granted to the moderator not to read the foregoing resolution.
The following motion presented, seconded and carried:
VOTED: That the Town hereby adopt the following resolution:
Resolution authorizing filing application with the United States of America for an advance to provide for the planning of public works under the terms of Public Law 560, 83d Con- gress of the United States, as amended.
Whereas, the Town of Southbridge, after thorough con- sideration of the various aspects of the problem and study of available data has hereby determined that the construction of certain public works, generally described as construction of
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an intercepting sewer, pumping station and/or force main sewer and lateral sewers which will provide an adequate sewage system from the Lebanon Hill area is desirable and, in the public interest and to that end, it is necessary that ac- tion preliminary to the construction of said works be taken immediately; and
Whereas, under the terms of Public Law 560, 83d Con- gress, as amended, the United States of America has authorized the making of advances to public bodies to aid in financing the cost of engineering and architectural surveys, designs, plans, working drawings, specifications or other action pre- liminary to and in preparation for the construction of public works; and
Whereas, the Town has examined and duly considered such act and the Town considers it to be in the public interest and to its benefit to file an application under said act and to authorize other action in connection therewith;
Now, therefore, be it resolved, by the Town Meeting as- sembled of the Town of Southbridge as follows:
1. That the construction of said public works is essential to and is to the best interest of the Town, and to the end that such public works may be provided as promptly as practicable, it is desirable that action preliminary to the construction thereof be undertaken immediately;
2. That the Chairman of Board of Sewer Commissioners be hereby authorized to file, in behalf of the Town, an ap- plication (in form required by the United States and in con- formity with said act) for an advance to be made by the United States to the Town to aid in defraying the cost of plan prepa- ration for the above-described public works, which shall con- sist generally of final plans and specifications;
3. That if such advance be made, the Town shall provide or make necessary arrangements to provide such funds, in addition to the advance, as may be required to defray the cost of the plan preparation of such public works;
4. The said Chairman of the Board of Sewer Commis- sioners is hereby authorized to furnish such information and take such action as may be necessary to enable the Town to qualify for the advance;
5. That the officer designated in the preceding paragraph is hereby designated as the authorized representative of the Town, for the purpose of furnishing to the United States such information, data and documents pertaining to the application for an advance as may be required; and otherwise, to act as the authorized representative of the Town in connection with this application.
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6. That certified copies of this resolution be included as part of the application for an advance to be submitted to the United States.
It was moved and seconded to dissolve the warrant . The warrant was dissolved at 8:48 P.M. A true record.
Attest: CLARE P. BOYER, Town Clerk
RE .: Article IV, Section 2 of Town By-Laws
Note: On December 11, 1963 Town Clerk, Clare P. Boyer did notify various departments in accordance to Article IV, Section 2 of the Town By-Laws.
Note: Copy of #19 article and vote mailed December 17, 1963 to Dept. of Public Works 403 Belmont St., Worcester, Mass.
Attest: CLARE P. BOYER, Town Clerk
STATE AUDITOR'S RETURN TO TOWN CLERK
THE COMMONWEALTH OF MASSACHUSETTS Department of Corporations and Taxation Bureau of Accounts REPORT OF AN AUDIT of THE ACCOUNTS OF THE TOWN OF SOUTHBRIDGE FOR THE FISCAL YEAR 1962 Made in Accordance with the Provisions of Chapter 44, General Laws
To the Board of Selectmen Mr. J. Anthony Caprera, Chairman Southbridge, Massachusets Gentlemen:
I submit herewith my report of an audit of the books and accounts of the town of Southbridge for the fiscal year 1962, made in accordance with the provisions of Chapter 44, General Laws. This is in the form of a report made to me by Mr. William Schwartz, Assistant Director of Accounts. Very truly yours, Arthur H. Mackinnon, Director of Accounts.
AHM:gbs
125
Mr. Arthur H. Mackinnon Director of Accounts Department of Corporations and Taxation Boston, Massachusetts
Sir:
As directed by you, I have made an audit of the books and accounts of the town of Southbridge for the fiscal year 1962, and report thereon as follows:
The records of financial transactions of the several depart- ments collecting money for the town or committing bills for collection were examined, checked, and verified by comparison with the books and records in the offices of the town account- ant and the town treasurer.
The books and accounts in the town accountant's office were examined and checked, the recorded receipts being com- pared with the treasurer's books and with the records in the several departments collecting money for the town. The pay- ments, as entered, were checked with the treasurer's books and with the selectmen's warrants, while the appropriations and transfers were checked with the town clerk's records of financial votes passed by the town meetings and with the finance committee's authorizations of transfers from the reserve fund.
The general and appropriation ledger accounts were analyzed, the necessary adjustments resulting from the audit were made, and a balance sheet showing the financial condi- tion of the town on December 31, 1962 was prepared and is appended to this report.
The books and accounts of the town treasurer were ex- amined and checked in detail. The cash book was footed, and the recorded receipts were compared with the accountant's books, with the departmental records of payments to the treas- urer, and with other sources from which money was paid into the town treasury. The payments were checked with the war- rants approved by the selectmen and with the accountant's books.
The treasurer's cash balance on February 19, 1963 was proved by reconciliation of the bank balances with statements received from the banks of deposit, and by actual count of the cash in the office.
The payments on account of maturing debt and interest were compared with the amounts falling due and were checked with the cancelled securities on file. The outstanding bonds and coupons on February 19, 1963 were listed and reconciled with the balances in the bond and coupon accounts as shown by statements received from the banks of deposits.
The records of payroll deductions for Federal and State taxes and for group insurance premiums were examined. The deductions were footed, the payments to the proper agencies.
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were verified, and the balances on hand were reconciled with the ledger controls.
The records of collections from parking meters were ex- amined and checked with the treasurer's recorded receipts.
The savings bank books and securities representing the investments of the several trust, investment, and retirement funds in the custody of the town treasurer and the trustees were examined and listed. The income was proved and all transactions and balances were verified.
The records of tax titles and tax possessions held by the town were examined and checked. The amounts transferred to the tax title account were checked with the collector's books, the reported redemptions and sales were compared with the treasurer's recorded receipts, and the tax titles and tax posses- sions on hand were listed and reconciled with the accountant's ledger controls.
The books and accounts of the town collector were ex- amined and checked in detail. The commitments of taxes, ex- cise, and assessments, as well as of departmental accounts re- ceivable, were proved. The recorded collections were com- pared with the treasurer's recorded receipts, the abatements as entered were checked with the assessors' and other depart- mental records or abatements granted, the transfers to the tax title account were verified, and the outstanding accounts were listed and reconciled with the respective controls in the ac- countant's ledger.
Further verification of the outstanding taxes, excise, and assessments was made by mailing notices to a number of per- sons whose names appeared on the books as owning noney to the town, the replies received thereto indicating that the accounts, as listed, are correct.
The records of deferred sewer and sidewalk assessments were examined. The amounts added to taxes were verified, and the apportionments due in future years were listed and proved with the accountant's ledger.
The financial records of the town clerk were examined. The collections on account of dog and sporting licenses issued, and from miscellaneous licenses and fees, were verified and compared with the payments to the town treasurer and to the Division of Fisheries and Game. The cash book was footed, and the cash balance on February 19, 1963 was proved by actual count of the cash in the office and by reconciliation of the bank balance with a statement furnished by the bank of deposit.
The records of departmental cash collections by the board of selectmen, as well as by the police, fire, health, school, li- brary, and cemetery departments, and by all other depart- ments in which money was collected for the town, were ex- amined and checked. The payments to the treasurer were veri- fied by comparison with the treasurer's and the accountant's
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books, and the cash on hand in the several departments was proved by actual count.
The surety bonds of the officials required by law to furnish them for the faithful performance of their duties were ex- amined and found to be in proper form.
Appended to this report, in addition to the balance sheet, are tables showing reconciliations of the several cash accounts, summaries of the tax, excise, assessment, tax title, and depart- mental accounts, as well as schedules showing the condition and transactions of the trust and retirement funds.
For the cooperation extended by the several town officials during the progress of the audit, I wish, on behalf of my as- sistants and for myself, to express appreciation.
Respectfully submitted, WILLIAM SCHWARTZ, Assistant Director of Accounts
WS:gbs
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TOWN OF SOUTHBRIDGE BALANCE SHEET - DECEMBER 31, 1962 GENERAL ACCOUNTS
Assets
Liabilities and Reserves
Cash:
In Banks and Office
$ 727,748.57
Accounts Receivable: Taxes:
$ 350,000.00
Levy of 1960:
Personal Property $ 130.35
Real Estate
761.37
21,299.94
Levy of 1961:
Deposits on Plans and Bids
280.00
Personal Property
1,559.33
Real Estate
5,887.05
18.75
Levy of 1962:
Poll
266.00
Personal Property
6,894.26
Real Estate
57,951.83
73,460.19
Motor Vehicle and Trailer
Excise:
Levy of 1961
1,365 24
Ella M. Cole School
632.60
Mary Mynott
Library 85.00
Unapportioned Sewer
3,114.72
Sewer Added to Taxes-
Mabel Murphy Cemetery
50.47
Poll
10.00
Dog Licenses- For County
Tailings- Unclaimed Checks
157.31
Trust Fund Income: Jesse J. Angell Charity 31.27
Alexis Boyer, Jr. School 11.29
Levy of 1962
56,201.94
57,567.18
Special Assessments:
Temporary Loans: In Anticipation of Rev- enue 1962 Payroll Deductions: Federal Taxes $ 17,269.43
State Taxes 4,030.51
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1962 36.12
Committed Sewer In- terest-1962 4.92
Adah Stedman Cemetery Cemetery Perpetual Care 131.67
3,716.24
1,024.26
Tax Titles and Possessions:
Tax Titles
587.48
Tax Possessions
2,033.74
2,621.22
Departmental:
Federal Grants:
Selectmen
2,300.00
Ambulance
65.00
General Relief
3,059.36
Assistance 10,287.91
Aid to Dependent Children
15,979.88
15,896.90
Old Age Assistance
422.93
Veterans' Services
47,950.32
School
686.83
Cemetery
630.00
Assistance
30,749.17
71,094.32
Medical Assistance for
the Aged:
Administration
6,255.76
Assistance
23,900.14
Aid to Highways: State
8,965.38
County
3,482.69
12,448.07
111,320.41
Revolving Funds: School Lunch 5,072.20
School Athletics
556.21
5,628.41
Aid to Dependent Child .: Administration Aid
13,860.06
Old Age Assistance:
Administration
3,690.40
State and Federal Grant: Airport Construction
18,832.60
National Defense Education 3,081.30
Unprovided For or Overdrawn Accounts: Overlay Deficits: Levy of 1959 7.43
81.96
Unapportioned Sidewalk 560.48
Recoveries: Disability Assistance 3,603.51
Old Age Assistance 679.75
4,283.26
Disability Assistance: Administration
3,598.77
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Levy of 1960 Levy of 1961 Levy of 1962
1,421.98 904.26 3,519.13
Appropriation Balances: Revenue: General
86,887.31
Non-Revenue: School Addition 6,200.30
93,087.61
Overestimates 1962: State Recreation Areas Assessment 879.99
County Tax 4,747.46
5,627.45
Sale of Real Estate Fund
1,000.00
1,685.00
Sale of Cemetery Lots Fund Receipts Reserved for Appropriation: Parking Meter
10,026.67
Sewer 9,691.42
19,718.09
Reserve Fund Overlay Surplus
1,782.79
Revenue Reserved Until
Collected:
Motor Vehicle and
Trailer Excise 57,567.18
Special Assessment
3,716.24
Tax Title and
Possession
2,621.22
Departmental
71,094.32
Airport Grant
18,832.60
Aid to Highway
12,448.07
2,000.00
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Airport Loan Paid in Ad- vance of Reimbursement Expenditures Authorized Under Section 31, Chap- ter 44, General Laws: Veterans' Services Overdrawn Appropriations: Highway, Chapter 90 Maintenance
5,852.80
12,570.64
20,912.56
Surplus Revenue
166,279.63 225,631.48
$1,008,824.39
$1,008,824.39
DEFERRED REVENUE ACCOUNTS
Apportioned Sewer Assessments Not Due
$ 10,362.00
Apportioned Sewer Assess- ment Revenue: Due in 1963 to 1971 Inclusive $ 10,362.00
DEBT ACCOUNTS
Net Funded or Fixed Debt: Inside Debt Limit: General Outside Debt Limit: General $360,000.00
$756,000.00
Serial Loans:
Inside Debt Limit:
Town Barn
School Project
$ 36,000.00
720,000.00
$ 756,000.00
Public Service Enterprise 20,000.00
Outside Debt Limit: School Project Airport
360,000.00 20,000.00
380,000.00
380,000.00
$1,136,000.00
$1,136,000.00
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Trust Funds: Cash and Securities:
TRUST ACCOUNTS In Custody of Town Treasurer:
-
In Custody of Town Treasurer In Custody of Trustees
$ 115,779.02 231,362.64
Jesse J. Angell
$ 2,109.88 Charity Fund Alexis Boyer, Jr. School Fund 633.84
Ella M. Cole
School Fund
3,000.00
Mary Mynott
Library Fund
1,000.00
Cemetery Funds:
Mabel Murphy
2,000.00
Adah Stedman
1,000.00
S. Louise Orr
10,000.00
Ruth Stedman
1,000.00
General Care
25,000.00
Perpetual Care
70,035.30
$ 115,779.02
In Custody of Trustees: Library Funds: Pilsudski Book
200.67
Grace M. Edwards
126,096.40
Hannah M. Edwards
49,833.48
Robert J. Edwards
50,751.10
Hannah M. Edwards
Cemetery Fund
4,480.99
231,362.64
$347,141.66
$ 347,141.66
RETIREMENT SYSTEM ACCOUNTS Contributory Retirement Funds:
Contributory Retirement System:
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Cash and Securities Accrued Interest
$336,589.16 725.60
Annuity Savings
$ 266,215.31
Annuity Savings for Military Service Credits Annuity Reserve
1,876.02
60,232.68
Pension Expense
8,209.57
775.24
Workmen's Compensation Insurance Credits
5.94
$337,314.76
$ 337,314.76
Received Town Clerk's Office 1963 May 17 A.M. 10:22 Town of Southbridge Massachusetts
134
REPORT OF ASSESSORS
The Board of Assessors submit the following report for the year ending December 31, 1963. Tax Rate for 1963 was set as follows: General Tax Rate $55.84
School Tax Rate 32.56
Total Tax Rate $88.40 Total appropriations voted to be raised by taxation: Annual Town Meeting 3-11-63 $2,624,723.92
Total appropriations voted to be taken from available funds since
1962 Tax Rate was fixed 81,684.68
$2,706,408.60
Other amounts to be raised by taxation:
Overlay Deficits
$
5,909.05
Veterans Benefits 20,912.56
26,821.61
STATE: Tax and Assessments:
1963 Estimates
1962 Under- estimates
State Parks and Res-
ervations $ 9,145.40
State Audit of Muni-
cipal Accounts
2,066.44
State Examination of
Retirement System 929.76
COUNTY: Tax Assessments
County Tax
$
94,641.99
Tuberculosis Hospital 38,236.44
$ 132,878.43
132,878.43
OVERLAY OF CURRENT YEAR
34,999.87
GROSS AMOUNT TO BE RAISED $2,913,250.11 ESTIMATED RECEIPTS AND AVAILABLE FUNDS Estimated receipts for the year 1963 $ 942,424.95
OVERESTIMATES of
previous year to be
used as available funds
County Tax
$
4,747.46
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12,141.60
State Parks and Res- ervations Amounts voted to be taken from available funds. Amount Date of Vote
879.99
$
7,025.00
8-13-62 E. & D.
9,917.51
10-22-62 E. & D.,
Road Mach., Site Clear,
Hartwell Street
1,605.12
12-10-62 E. & D.,
Veterans Services,
Treasurer, Civil Defense
1,660.00
3-11-63
Lots & Graves
13,725.00
3-11-63
Parking Meters
7,217.05
3-11-63 Sewer Assessment
Reserve Account
100,000.00
3-11-63
E. & D.
39,035.00
5-20-63 E. & D.
1,500.00
5-20-63 Parking Meter Account
$ 181,684.68
. ..
$ 181,684.68
Total available funds .. $ 187,312.13
TOTAL ESTIMATED RECEIPTS
AND AVAILABLE FUNDS
$1,129,737.08
NET AMOUNT TO BE RAISED BY TAXATION ON POLLS AND PROPERTY
$1,783,513.03
Valuation Tax
Number of Polls 5,157 @ $2.00 each
$ $ 10,314.00
Personal Property
3,194,350.00
282,380.54
Real Estate
16,864,464.00
1,490,818.62
Total assessed valuation on Personal Property and Real Estate $20,058,814.00
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