Town annual reports of the officers of Southbridge for the year ending 1962-1966, Part 80

Author: Southbridge (Mass.)
Publication date: 1962
Publisher: The Town
Number of Pages: 1494


USA > Massachusetts > Worcester County > Southbridge > Town annual reports of the officers of Southbridge for the year ending 1962-1966 > Part 80


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No Land Damages per Selectmen.


Layout of Surrey Lane and Plan filed with Town Clerk on November 22, 1966.


Note: Before vote was taken on foregoing, Mr. E. Ryan, a member of the Southbridge Planning Board explained pro- cedures in accordance to G. L. on the accepting of streets. He also stated: "That the layout of a street should be read. "


Article 2. To see if the Town will vote to raise and appropriate, borrow or transfer emergency funds for the Highway Department of $ 6,000.00 for Snow and Ice, $1,500.00 for Gasoline and Oil, and $1,000.00 for Road Machinery Maintenance, or act anything thereon.


Mr. E. Ryan spoke of expenditures and different appropria- tions relevant to Highway Department. He questioned Sec- retary of Finance Committee. "Can you tell me which elec- tive board in the town of Southbridge has charge of this department? " Mr. Dumas replied: "The Selectmen. "


Mr. Caprera, selectman, commented on the appropriations and transfers requested by Joseph Benoit, the Superintendent of streets and commented on a "job well done. Please show your appreciation by applauding." Long applause followed. On motion of Finance Committee, duly seconded, it was VOTED: (Unanimously) In the affirmative for $4,000.00 for Snow and Ice; $500.00 for Gas & Oil; and $500.00 for Road and Machinery Maintenance for a total of $5,000.00 from the Excess and Deficiency Account.


Article 3. Shall the Town accept the provisions of Sec- tions sixteen to sixteen 1, inclusive, of Chapter Seventy- One of the General Laws, providing for the establishment of a regional school district, together with the towns of Charlton, Dudley, Oxford and Webster, and the construction, maintenance and operation of a regional school by the said district in accordance with the provisions of a proposed


agreement filed with the Selectmen ?


Yes


No


1. Voting Lists used to check IN all registered voters attending this meeting.


2. Paper ballots printed and used by the voters .


Result of vote cast:


Affirmative 164


Negative 80


Blanks 2


Total 246


Number of ballots printed 1,000 754 Number of Unused ballots Ballot box reading of Prec. #1 Box 108


Ballot box reading of Prec. #3 Box


138


Number of names checked off the voting lists Number of Used ballots


246


246


Note: Atty. Snyder, our Town Counsel pointed out the cor- rection in Article 3. sixteen 1 should read sixteen I. I stated: "That the printed ballots read sixteen 1, and that said ballots should read sixteen I. "


The Finance Committee was in favor of the establishment of the school.


Article 4. To see if the Town will vote in accordance with Section 3 and 7 of Chapter 40 of the General Laws of Massachusetts to authorize the Board of Selectmen to lease until March 31, 1967 property known as the Big Pond area to the rear of the West Street School owned by William A. Swiacki and Charlotte L. Swiacki, to be used for snow re- moval purposes, upon such terms and conditions as the Board of Selectmen might determine and to raise and appropriate, borrow and transfer a sufficient sum of money to cover the cost of such lease, or act anything thereon.


On motion of Finance Committee, duly seconded, it was VOTED: Indefinite postponement.


Article 5. To see if the Town will vote to raise and appropriate, borrow or transfer the sum of Two Hundred and Eighty Dollars ($280.00) to cover the cost of insurance cov- erage for the Auxiliary Police through the Auxiliary Police Association, Inc., or act anything thereon.


On motion of Finance Committee duly seconded, it was VOTED: Indefinite postponement.


Article 6. To see if the Town will vote to create a special unpaid Committee to be known as the Southbridge School


Building Needs Committee, to consist of ten members, five of which are to be appointed by the Board of Selectmen and five of which are to be appointed by the School Committee for the purpose of studying, assessing and recommending to the citizens of the Town of Southbridge the present and future building needs of the Southbridge Public School Sys- tem, or act anything thereon.


Recommendation of Finance Committee To refer to the town meeting.


On motion of E. Ryan, duly seconded, it was VOTED: Indefinite postponement.


Article 7. To see if the Town will vote to amend the following Classification as contained in Exhibit A of the Classification Plan of Article MCX of the Town By-Laws, as amended from time to time, so as to read


EXHIBIT A Classification Plan


Pay Scale F-6


Class Title


Fire Chief


or act anything thereon.


The moderator announced: "Two thirds vote necessary for this vote. "


On motion of Finance Committee, duly seconded, it was VOTED: (Unanimously) In the affirmative.


Article 8. To see if the Town will vote to hear, act on, and accept the report of the Board of Selectmen as to the laying out of a public way a certain street to be known as Morris Street from the Southerly end of the 1961 layout of said Morris Street, Southerly for a distance of about 123 feet, or act anything thereon.


On motion of Finance Committee and duly seconded Indefinite postponement.


Substitute motion presented by A. Bellerive, Selectman, duly seconded but defeated.


Toaccept the report of the Board of Selectmen as to the lay- ing out of a public way a certain street to be known as Morris Street from the Southerly end of the 1961 layout of said Morris Street Southerly for a distance of about 123 feet.


No Land Damages per Selectmen.


Layout of Morris Street and Plan filed with Town Clerk on November 22, 1966.


Hand count by moderator:


Affirmative 58


Negative


77


Finance Committee's motion carried. VOTED: Indefinite postponement.


Mr. E. Ryan of the Planning Board spoke against the accept- ance. Mr. R. Pontbriand, also a member of the Planning Board, was in favor of its acceptance.


Atty. Harold Peterson representing Mr. & Mrs. Albert Peck who are developing the Morris Street end of Brentwood Drive asked that Article 15 be advanced on the warrant since Brentwood Drive could not be accepted without the stretch of Morris Street leading to it being accepted.


Motion by Atty . Peterson that Article 15 be advanced on the warrant, duly seconded and it was so voted.


Before action was taken on Article 15 a motion to reconsider Article 8 was made, seconded and carried.


The moderator read the following substitute motion: To accept the report of the Board of Selectmen as to the lay- ing out of a public way a certain street to be known as Morris Street from the Southerly end of the 1961 layout of said Morris Street Southerly for a distance of about 123 feet.


No Land Damages per Selectmen.


Said substitute motion duly seconded and it was VOTED: To accept the report of the Board of Selectmen as to the laying out of a public way a certain street to be known as Morris Street from the Southerly end of the 1961 layout for a distance of about 123 feet.


No Land Damages per Selectmen.


Article 15. To see if the Town will vote to hear, act on and accept the report of the Board of Selectmen as to the laying out of a public way a certain street to be known as Brentwood Drive from the Southwesterly sideline of the 1966 layout of Morris Street, Southwesterly for a distance of about 909 feet, or act anything thereon.


On motion of Finance Committee, duly seconded Indefinite postponement.


Substitute motion presented by A. Bellerive, Selectman, and it was duly seconded.


To accept the report of the Board of Selectmen as to the lay-


142


ing out of a public way a certain street to be known as Brentwood Drive from the Southwesterly sideline of the 1966 layout of Morris Street, Southwesterly for a distance of about 909 feet.


During pros and cons Atty . Peterson moves previous question , so seconded and voted.


VOTED: To accept the report of the Board of Selectmen as to the laying out of a public way a certain street to be known as Brentwood Drive from the Southwesterly sideline of the 1966 layout of Morris Street, Southwesterly for a distance of about 909 feet.


No Land Damages per Selectmen.


Layout and Plan filed with Town Clerk November 22, 1966.


Article 9. To see if the Town will vote to transfer the sum of Seventy-Five ($75. 00) from the Board of Health Travel Expense Account to the Office Expense Account, or act any- thing thereon.


On motion of Finance Committee, duly seconded, it was VOTED: In the affirmative.


Article 10. To see if the Town will vote to raise and appropriate, borrow or transfer the sum of Ten Thousand ($10, 000. 00) Dollars for the Veterans' Benefits Account, or act anything thereon.


The moderator read the Finance Committee's motion (or recom- mendation) as printed and then announced: "That the Fi- nance Committee had submitted to him prior to the meeting the following motion. "


On motion of Finance Committee, duly seconded, it was VOTED: Indefinite postponement.


Article 11. To see if the Town will vote to transfer Ten Thousand ($10,000.00) Dollars from the Board of Public Welfare General Relief Expense Account to the Medical Assistance Expense Account, or act anything thereon. On motion of Finance Committee, duly seconded, it was VOTED: In the affirmative.


Article 12. To see if the Town will vote to raise and appropriate, borrow or transfer the sum of Two Thousand Four Hundred Seventy-Five Dollars and Seventy Six Cents ($2, 475.76) for the Interest on Revenue Loans Account, or act anything thereon.


On motion of Finance Committee, duly seconded, it was VOTED: In the affirmative for $2, 475.76 from the Finance Committee Reserve Fund.


Article 13. To see if the Town will vote to authorize the transfer of One Hundred and Fifteen Dollars and Fifty Cents ($115.50) from the Police Div., Special Police, Matrons, etc. Account to the Police Division, Police Chief Salary Account, or act anything thereon.


On motion of Finance Committee, duly seconded Indefinite postponement.


Substitute motion presented by Chief O. Desrosiers, duly seconded, it was


VOTED: (Overwhelmingly) That the Town authorize the trans- fer of One Hundred Fifteen Dollars and Fifty Cents ($115.50) from the Police Div. , Special Police, Matrons, etc. Account to the Police Chief Salary Account.


Article 14. To see if the Town will vote to authorize the transfer of One Thousand Five Hundred Dollars ($1,500.00) from the Police Div. Officers' Training School Account to the Police Div., Special Officers, Matrons, etc. Account; said monies to be used to compensate members of the local Police Department for extra duty time incurred during the Sesquicentennial Celebration held in May of 1966, and for members of out-of-town police requisitioned as per Authority of Chapter 41, Section 99, as amended by Chapter 382, Acts of 1965 of the General Laws, or act any- thing thereon.


On motion of Finance Committee, duly seconded Indefinite postponement.


Substitute motion presented by Chief O. Desrosiers, duly seconded, it was


VOTED: (Overwhelmingly) That the Town authorize the trans- fer of One Thousand Five Hundred Dollars ($1,500.00) from the Police Div., Officers' Training School Account to the Police Div. , Special Officers , Matrons, etc. Salary Account; said monies to be used to compensate members of the local Police Department for extra duty time incurred during the Sesquicentennial celebration held in May of 1966 and for members of out-of-town police requisiticned as per Authority of Chapter 41 , Section 99, as amended by Chapter 382, Acts of 1965 of the General Laws.


Article 16. To see if the Town will vote to raise and appropriate, borrow or transfer the sum of One Thousand Four Hundred Dollars ($1,400.00) for the demolition of the Mill Street Houses at 164 and 168 Mill Street, or act any- thing thereon.


On motion of Finance Committee, duly seconded, it was VOTED: In the affirmative for $1,400.00 out of the Finance Committee Reserve Fund.


145


On motion of A. Bellerive, Selectman, duly seconded, it was VOTED: To dissolve this meeting at 10:24 P.M.


NOTE: Re. Article 3.


After the ballots had been cast and were being tabulated etc. The Town Counsel informed the moderator that the meet- ing would be discontinued until the tabulation had been completed. The moderator so informed the voters.


After a lapse of ten minutes or so, Atty. Peterson questioned: "Why not continue with the rest of the warrant? " The mod- erator accepted the Town Counsel's decision ... not to con- tinue the meeting until the tabulation had been completed. However, after the second motion had been made and duly seconded to continue with the warrant , the moderator questioned the Town Counsel: "Have I got the right to re- fuse these motions ?" At this point, the Town Counsel ad- vised the moderator to continue with the warrant. Motion carried.


The meeting was continued.


Attest: Clare P. Boyer Town Clerk


146


STATE AUDITOR'S RETURN TO TOWN CLERK


THE COMMONWEALTH OF MASSACHUSETTS


DEPARTMENT OF CORPORATIONS AND TAXATIONS


BUREAU OF ACCOUNT


REPORT OF AN AUDIT


OF


THE ACCOUNTS OF


THE TOWN OF SOUTHBRIDGE


FOR THE FISCAL YEAR 1965


MADE IN ACCORDANCE WITH THE PROVISIONS OF


CHAPTER 44, GENERAL LAWS


147


November 7, 1966


To the Board of Selectmen Mr. S. Anthony Caprera, Chairman Southbridge, Massachusetts


Gentlemen:


I submit herewith my report of an audit of the books and accounts of the town of Southbridge for the fiscal year 1965, made in accordance with the provisions of Chapter 44, Gen- eral Laws. This is in the form of a report made to me by Mr. William Schwartz, Assistant Chief of Bureau.


Very truly yours , Arthur H. Mackinnon Director of Accounts


AHM:gbs


Mr. Arthur H. Mackinnon Director of Accounts Department of Corporations and Taxation Boston, Massachusetts


Sir:


In accordance with your instructions, I have made an audit of the books and accounts of the town of Southbridge for the fiscal year 1965, and submit the following report thereon:


The financial transactions, as recorded on the books of the several departments receiving or disbursing money for the town or committing bills for collections, were examined, checked, and verified by comparison with the books and records of the town accountant and the town treasurer.


The town accountant's ledger was analyzed, the appropria- tion accounts being compared with the town clerk's records of financial votes passed by the town meetings and with the finance committee's authorizations of transfers from the reserve fund. The necessary audit adjustments were made, and a balance sheet, a copy of which is appended to this report, was prepared showing the financial condition of the town on December 31, 1965.


The balance sheet shows overdrafts in the Chapter 90 high- way accounts totaling $6,203.57. As in previous audits, attention is directed to the provisions of Section 6A, Chap- ter 44, General Laws, which provide that the treasurer , with the approval of the selectmen, may issue a temporary loan in anticipation of State and County reimbursements , thereby avoiding unlawful overdrafts.


In checking the original vouchers on file, it was noted that payments had been made to certain town officials for ex- penses incurred for out-of-State travel although no specific appropriation had been made therefor as required by clause 34 of Section 5, Chapter 40, General Laws.


The books and accounts of the town treasurer were examined and checked in detail. The recorded receipts were analyzed and compared with the town accountant's books, with the departmental records of payments to the treasurer, and with other sources from which money was paid into the town treasurery. The disbursements were checked with the war- rants approved by the selectmen and with the accountant's books.


The cash book additions were verified, and the treasurer's cash balance on January 31, 1966 was proved by actual count of the cash in the office and by reconciliation of bank balances with statements furnished by the banks of deposit.


The maturing debt and interest payments were proved with the amounts falling due and were checked with the cancelled securities on file. The outstanding coupons on January 31, 1966 were listed and reconciled with the balance in the bond and coupon account, as shown by a statement received from the bank of deposit.


The records of payroll deductions for Federal and State taxes and for group insurance premiums were examined. The de- ductions were footed, the payments to the proper agencies were verified, and the balances on hand were reconciled with the controlling ledger accounts.


The records of tax titles and tax possessions held by the town were examined and checked. The amounts transferred to the tax title account were checked with the collector's books, the reported redemptions and sales were compared with the treasurer's recorded receipts, the foreclosures were verified, and the tax titles and tax possessions on


hand were listed, reconciled with the accountant's ledger controls, and checked with the records at the Registry of Deeds.


The securities and savings bank books representing the in- vestments of the several trust and retirement funds in the custody of the town treasurer and the trustees were exam- ined and listed. The income and withdrawals were verified, and the balances were compared with the books of the town accountant, and, in the case of the retirement funds, with the records of the retirement board.


The records of collections from parking meters were exam- ined, footed, and compared with the treasurer's recorded receipts .


The books and accounts of the town collector were examined and checked in detail. The tax, excise, and assessment accounts outstanding at the time of the previous audit, as well as all subsequent commitments, were audited and proved. The recorded collections were checked with the payments to the treasurer, as shown by the treasurer's and accountant's books, the abatements, as entered, were com- pared with the assessors' records of abatements granted, the transfers to the tax title account were proved, and the outstanding accounts were listed and reconciled with the ledger controls.


The outstanding tax, excise, and assessment accounts were further verified by mailing notices to a number of persons whose names appeared on the books as owing money to the town, and from the replies received, it appears that the accounts, as listed, are correct.


The records of deferred sewer and sidewalk assessments were examined. The payments in advance were compared with the treasurer's recorded receipts, the amounts added to taxes were verified, and the apportionments due in future years were listed and proved with the accountant's ledger .


The financial records of the town clerk were examined and checked. The collections on account of dog and sporting licenses issued, and from miscellaneous recordings and charges were verified and compared with the payments to the town treasurer and to the Division of Fisheries and Game. The cash book additions were verified, and the cash balance on January 31, 1966 was proved by actual count of the cash in the office and by reconciliation of the bank bal-


ance with a statement furnished by the bank of deposit.


The surety bonds of the officials required by law to furnish them were examined and found to be in proper form.


The records of departmental cash collections by the board of selectmen and the sealer of weights and measures, as wellas by the police, fire, health, public welfare, school, library, and cemetery departments, and by all other depart- ments collecting money for the town, were examined and checked. The payments to the town treasurer were verified by comparison with the treasurer's and the accountant's books, and the cash on hand in the several departments, in cluding petty cash advances, was proved by actual count.


Appended to this report, in addition to the balance sheet, are tables showing reconciliations of the several cash accounts, summaries of the tax, excise, assessment, tax title, and departmental accounts, as well as schedules showing the transactions and condition of the trust and retirement funds .


On behalf of my assistants and for myself, I wish to ex- press appreciation for the cooperation received from the several town officials during the progress of the audit.


Respectfully submitted,


William Schwartz Assistant Chief of Bureau


WS:gbs


151


TOWN OF SOUTHBRIDGE BALANCE SHEET - DECEMBER 31 1965


GENERAL ACCOUNTS


Assets


Liabilities and Reserves


Cash $474,106.30


Payroll Deductions:


Federal Taxes


$ 15,826.04


State Taxes 2,023.32


Accounts Receivable: Taxes:


Levy of 1962:


Guarantee Deposits: Plans and Bids


2,755.00


Levy of 1963:


Personal Property


453.88


Real Estate


2,485.15


Levy of 1964:


Tailings - Unclaimed Checks 635.49


Personal Property


1,898.04


Real Estate


12,230.01


Levy of 1965:


Personal Property 6,869.97


Real Estate


69,836.18


94,445.37


Mary Mynott Library 94.27


Mabel Murphy Cemetery 104.80


Adah L. Stedman Cemetery


110.46


Levy of 1963:


4,459.63


Levy of 1964: 4,225.63


Trust Fund Income: Jesse J. Angell Charity 31.27


Alexis Boyer Jr. School 11.29


Ella M. Cole School 752.80


Motor Vehicle Excise: Levy of 1962:


1,448.97


Cemetery Perpetual Care 213.47


$ 17,849.36


Real Estate $ 672.14


Dog Licenses for County 61.25


1,318.36


Levy of 1965: 17,784.28


Special Taxes: In Litigation


328.80


Recoveries: Disability Assistance 429.66 Old Age Assistance 64.00 Medical Assistance for the Aged 1,683.36


2,177.02


Special Assessments: Sewer:


Added to Taxes 1964


15.00


Added to Taxes 1965 76.99


Committed Interest:


Levy of 1964 2.40


Levy of 1965


14.89


109.28


Accounts Receivable: Tax Titles and Possessions: Tax Titles


1,169.30


Tax Possessions 3,773.31


4,942.61


Departmental:


Selectmen


2,000.00


Ambulance


115.00


Health


548.50


General Relief


4,010.59


Assistance 12,836.18


Medical Assistance for the Aged:


Old Age Assistance


11.20


Administration 945.45


Veterans' Service 47,319.78


Assistance 11,268.17


School:


School 462.90


Federal Grants: Disability Assistance: Administration 4,499.81


Assistance 3,671.12


Aid to Dependent Children: Administration 6,141.93


Aid 16,118.03


Old Age Assistance:


Administration 4,357.79


Aid to Dependent Children 13,043.16


27,918.51


Cemetery 370.00


Smith-Hughes and George-Barden Funds


12,598.87


National Defense Education 2,059.74


74,497.09


10,151.05


Revolving Funds:


School Lunch


10,034.18


Loans Authorized - Sewer


135,000.00


School Athletics 13,450.66


23,484.84


Unprovided For or Overdrawn Accounts: Overdrawn Appropriations: Highways: Chapter 90 Maintenance 1965 4,000.00


Appropriation Balances:


Revenue:


General,


113,684.21


Non-Revenue:


Sewer Construction 7,537.42


121,221.63


Chapter 90 Construction- Pleasant Street 1963


2,203.57


6,203.57


Loans Authorized and Unissued


135,000.00


Overestimates 1965: State Recreation Areas Assessment 882.13


County Tax 3,415.21


4,297.34


Sale of Real Estate Fund 4,000.00


Sale of Cemetery Lots Fund 1,210.00 Receipts Reserved for Appropriation:


154


Aid to Highways: State County


6,100.70 4,050.35


67,881.13


Parking Meters 5,314.11


State Aid to Libraries 8,261.50


Sewer 4,566.51


18,142.12


Reserve Fund - Overlay Surplus 7,313.45


Overlays Reserved for Abatements: Levy of 1964 756.78


Levy of 1965 5,754.77


6,511.55


Revenue Reserved Until Collected: Motor Vehicle Excise 17,918.51 Special Tax 328.80


SpecialAssessment 109.28


Tax Title and Possession


4,942.61


Departmental 67,881.13


Aid to Highway 10,151.05


111,331.38


Surplus Revenue


289,280.74


$821,086.62


$821,086.62


DEFERRED REVENUE ACCOUNTS


Apportioned Assessments - Not Due: Sewer Sidewalk


$ 6,904.00 150.00


Apportioned Sewer Assessment Revenue: Due in 1966 to 1974, Inclusive $ 6,904.00


Apportioned Sidewalk Assessment Revenue: Due in 1966 to 1967 , inclusive 150.00


$ 7,054.00


$ 7,054.00


DEBT ACCOUNTS


Net Funded or Fixed Debt: Inside Debt Limit: General


$755,000.00


Serial Loans: Inside Debt Limit: School Project $600,000.00


Sewer 155,000.00


$755,000.00


Outside Debt Limit: General


300,000.00


Outside Debt Limit: School Project


300,000.00


$1,055,000.00


$1,055,000.00


TRUST ACCOUNTS


Trust Funds: Cash and Securities: In Custody of Town Treasurer $119,020.35


In Custody of Trustees


244,647.20


In Custody of Town Treasurer: Jesse J. Angell Charity Fund $


2,418.54 Alexis Boyer Jr. School Fund 726.51


Ella M. Cole School Fund


3,000.00 Mary Mynott Library Fund 1,000.00


Cemetery Funds:


Mabel Murphy 2,000.00


Adah Stedman 1,000.00


Ruth Stedman 1,000.00


S. Louise Orr 10,000.00


General Care 25,000.00


Perpetual Care


72,875.30


119,020.35


In Custody of Trustees: Library Funds: Pilsudski Book 226.53


Polish Youth Committee Microfilm 80.23


Grace M. Edwards 139,263.71


Hannah M. Edwards 49,833.48 Robert J. Edwards 50,751.10 Hannah M. Edwards Cemetery Fund 4,492.15


244,647.20


$363,667.55


$363,667.55


57


RETIREMENT SYSTEM ACCOUNTS


Contributory Retirement System: Cash and Securities Accrued Interest


$438,376.34 1,948.80


Contributory Retirement Funds: Annuity Savings $328,831.11


Annuity Savings for Military Service Credits 2,052.85


Annuity Reserve


Pension


80,816.16 27,618.26 997.85


Expense


Workmen's Compensation Insurance Credits 8.91


$440,325.14


$440,325.14


Received Town Clerk's Office 1966 Nov. 8 AM 10:12 Town of Southbridge Massachusetts


REPORT OF BOARD OF PUBLIC WELFARE




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