USA > Massachusetts > Worcester County > Southbridge > Town annual reports of the officers of Southbridge for the year ending 1962-1966 > Part 9
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should have been counted as blanks and that there are errors in the records and the returns of the count and that votes were cast and recorded for ENDICOTT PEABODY which may be the subject of lawful challenge, and we believe a recount of the ballots cast in the several voting precincts of the Com- monwealth will affect the election for said office. We there- fore ask that all votes cast for all candidates for Governor of the Commonwealth be recounted as provided for in the Gen- eral Laws."
RECEIVED
TOWN CLERK'S OFFICE 1962 NOV. 23 A.M. 8:52 TOWN OF SOUTHBRIDGE, MASSACHUSETTS Attest: CLARE P. BOYER, Town Clerk.
A true copy of petition. Attest: CLARE P. BOYER, Town Clerk.
(State) (Seal) THE COMMONWEALTH OF MASSACHUSETTS
OFFICE OF THE SECRETARY
State House, Boston 33
Kevin H. White
Secretary of the Commonwealth
November 23, 1962
To all City and Town Clerks and Election Commissioners:
This letter is to advise you of the filing with this office of a second petition for state-wide recount in the interest of Endi- cott Peabody, on Wednesday.
Inasmuch as a state-wide recount for the office of Gover- nor of the Commonwealth has already been ordered and re- count procedures are now in progress throughout the state, this is not in the nature of a second formal order for such a recount, but rather to apprise all clerks and election commis- sioners of the filing of the second petition. The one recount will, of course, serve both petitions.
In order that you may know the content of the statement on the petition for Endicott Peabody, a mimeographed copy is enclosed.
(s)
Very truly yours, KEVIN H. WHITE, Secretary of the Commonwealth.
KHW:WNG
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RECEIVED TOWN CLERK'S OFFICE 1962 NOV. 26 A.M. 9:47
TOWN OF SOUTHBRIDGE, MASSACHUSETTS.
Attest: CLARE P. BOYER, Town Clerk.
A true copy of letter.
Attest: CLARE P. BOYER, Town Clerk.
RECOUNT HELD on November 30, 1962.
PLACE: Town Hall Auditorium
TIME: 7:00 P. M.
Chairman Alberic Petit of the Board of Registrars declared the recount opened at 7 P. M. on November 30, 1962.
VOTED: To dispense reading of the petition.
He announced the following: "Counsels and observers must show written credentials at the time of the recount in order to be admitted.
"In order that the counsels and observers may be easily identified I request that they procure identification cards from Mrs. Bernice Lacasse. Said cards must be pinned upon their jackets.
"Each candidate is entitled to one observer for each work- er counting or checking ballots, plus one other person who may act as counsel and who usually is THE ONE to decide whether or not a ballot is to be protested.
"COUNSELS AND OBSERVERS MUST NOT TOUCH THE BALLOTS.
"If counsel or counsels wish to examine a ballot they may do so while one of the registrars retains the ballot in his hands."
RECOUNT
Precincts GOVERNOR
1
2
3
4
Total
John A. Volpe
890
659
824
495
2868
Endicott Peabody
1576
1008
1557
404
4545
Henning A. Blomen
5
2
4
0
11
Guy S. Williams
1
5
2
0
8
Blanks
40
28
40
9
117
Whole Number of Ballots 7,549
At 11:20 P. M., the clerk read the result of the recount. John A. Volpe gains 4; Endicott Peabody loses 3; Henning A. Blomen loses 2; Guy S. Williams loses 1; Blanks gains 2.
ONE protested ballot.
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VOTED: To dissolve the recount at 11:45 P. M.
(Above recount result mailed to Secretary of the Common -- wealth on December 1, 1962.)
A true record.
Attest: CLARE P. BOYER, Town Clerk.
SPECIAL TOWN MEETING December 10, 1962
COMMONWEALTH OF MASSACHUSETTS Worcester, ss.
To either of the constables of the Town of Southbridge, in said County,
GREETING:
In the name of the Commonwealth of Massachusetts, you. are hereby required to notify and warn the inhabitants of the Town of Southbridge, qualified to vote in town affairs, to meet at the Southbridge High School, in said Southbridge, on Monday, December 10, 1962 at 7:30 P.M., then and there to act on the following articles:
Article 1. To see if the Town will vote to hear, act on, and accept the report of the Board of Selectmen as to the lay- ing out of a public way, a certain Street known as High Street, commencing at the southerly terminus of the 1961 Acceptance of said Street, thence southerly for a distance of about three hundred seventy (370.0) feet, or act anything thereon.
Article 2. To see if the Town will vote to transfer the sum of $46.12 from the Veterans' Services extra clerk hire ac- count to the Veterans' Services Director's salary account, or act anything thereon.
Article 3. To see if the Town will vote to raise and ap- propriate, borrow or transfer the sum of $180.00 to pay for removal of two dead elm trees located on a town sewer line easement off South Street, or act anything thereon.
Article 4. To see if the Town will vote to transfer the sum of $250.00 from Treasurer's Other Expenses to the Treas- urer's Extra Clerical Account, or act anything thereon.
Article 5. To see if the Town will vote to raise and ap- propriate, borrow or transfer the sum of $500.00 for the Dog Officer Expense Account, or act anything thereon.
124
Article 6. To see if the Town will vote to hear, act on, and accept the report of the Selectmen as to the laying out out of a public way a certain street known as High Ridge Avenue, from the westerly line of Cole Avenue to the easterly line of High Street for a distance of seven hundred forty (740.0) feet in accordance with Plan dated September 25, 1962 on file in the office of the Town Engineer, or act anything thereon.
Article 7. To see if the Town will vote to hear, act on, and accept the report of the Selectmen as to the laying out of a public way a certain street known as Crestview Drive, com- mencing at the terminus of the 1961 layout of said Crestview Drive, thence southeasterly for a distance of three hundred forty (340.0) feet more or less, in accordance with Plan dated July 24, 1961, altered September 27, 1962, on file in the Town Engineer's Office, or act anything thereon.
Article 8. To see if the Town will vote to hear, act on, and accept the report of the Board of Selectmen as to the lay- ing out of a public way, a certain street known as Pinedale Street, commencing at the southerly terminus of the 1961 Lay- out of High Street, thence southwesterly for a distance of about six hundred ten (610) feet, or act anything thereon.
Article 9, To see if the Town will vote to transfer the sum of $349.50 from Communications 1 Gonset Communicator 144 MC Account to Communications New Equipment Account, or act anything thereon.
Article 10. To see if the Town will vote to transfer the sum of $109.50 from the Civil Defense Warden Account to the Civil Defense Administration Miscellaneous Account, or act anything thereon.
Article 11. To see if the Town will vote to transfer the sum of $150.00 from the Civil Defense Administration Surplus Property Account to the Civil Defense Welfare Account, or act anything thereon.
Article 12. To see if the Town will vote to authorize the Board of Selectmen to appoint a committee to investigate a proposed change in the manner in which the Town Meetings are conducted so as to provide for a Representative Town Meeting form in which to conduct Town Meetings in the future and to investigate the advisability of any other changes in the form of government of the Town, said committee to be known as Representative Town Meeting Committee and said committee to report to the next Annual Town Meeting its findings and recommendations and to raise and appropriate, borrow or transfer the sum of Two Hundred ($200.00) dollars
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for the purpose of providing funds for the expenses of the committee.
You are directed to serve this warrant by posting attested copies in six (6) conspicuous places within the Town at least. seven (7) days before holding said meeting.
Hereof fail not and make due return of this warrant with your doings thereon to the Town Clerk at the same time and place mentioned before.
Given under our hands this 3rd day of December in the Year of our Lord One Thousand Nine Hundred and Sixty-two.
ARMAND O. BELLERIVE S. ANTHONY CAPRERA ARMAND O. DeGRENIER Board of Selectmen
A true copy,
Attest:
(s) WILFRED GAUTHIER, Constable of Southbridge.
Worcester, ss:
Southbridge, Mass. December 3, 1962
Pursuant to the within warrant I have notified and warned inhabitants of the town of Southbridge by posting up attested copies of the same in six conspicuous places, namely: Town Hall, Lippe's Market, Laughnane's News Room, Metro Bros., South Street Market and Ebb Tide and now return this war- rant with my doings thereon as above described this 3rd day of December, 1962.
(s) WILFRED GAUTHIER, Constable.
RECEIVED
TOWN CLERK'S OFFICE
1962 DEC. 3 P.M. 7:03
TOWN OF SOUTHBRIDGE, MASSACHUSETTS.
Attest: CLARE P. BOYER, Town Clerk.
A true copy of warrant.
Attest: CLARE P. BOYER, Town Clerk.
PROCEEDINGS OF THE SPECIAL TOWN MEETING
DECEMBER 10, 1962
The meeting was called to order at 7:30 by Moderator Willard R. Stark.
The moderator made the following announcements: "As usual the recommendations of the Finance Committee to be considered as motions and said motions duly seconded. Sub-
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stitute motions may be presented from the floor. Please re- frain from personalities."
Article 1. To see if the Town will vote to hear, act on, and accept, the report of the Board of Selectmen as to the laying out of a public way, a certain street known as High Street, commencing at the southerly terminus of the 1961 Acceptance of said street, thence southerly for a distance of about three hundred seventy (370.0) feet, or act anything thereon.
Recommendation of Finance Committee: That it be re- ferred to the Town Meeting.
The following motion presented, seconded and carried:
VOTED: (Unanimous) To accept the report of the Board of Selectmen as to the laying out of a public way, a certain street known as High Street, commencing at the south- erly terminus of the 1961 Acceptance of said street, thence southerly for a distance of about three hundred seventy (370.0) feet.
No Land Damages reported by Selectmen.
Article 2. To see if the Town will vote to transfer the sum of $46.12 from the Veterans' Services Extra Clerk Hire Ac- count to the Veterans' Services Director's Salary Account, or act anything thereon.
(Finance Committee's recommendation.)
VOTED: That the sum of $46.12 be transferred from the Veterans' Services Extra Clerk Hire Account to the Veterans' Services Director's Salary Account.
Article 3. To see if the Town will vote to raise and appro- priate, borrow or transfer the sum of $180.00 to pay for re- moval of two dead elm trees located on a town sewer line easement off South Street, or act anything thereon.
(Finance Committee's recommendation.)
VOTED: That it be indefinitely postponed.
Article 4. To see if the Town will vote to transfer the sum of $250.00 from Treasurer's Other Expenses to the Treasurer's Extra Clerical Account, or act anything thereon.
(Finance Committee's recommendation.)
VOTED: That the sum of $250.00 be transferred from the Treasurer's Other Expenses to the Treasurer's Extra Clerical Account.
127
Article 5. To see if the Town will vote to raise and appro- priate, borrow or transfer the sum of $500.00 for the Dog Offi- cer Expense Account, or act anything thereon.
(Finance Committee's recommendation.)
That the sum of $500.00 be transferred from the Excess and Deficiency Account to the Dog Officer Expense Account.
The following substitute motion presented and seconded: It was defeated.
VOTED: For indefinite postponement.
Finance Committee's recommendation carried:
VOTED: (Overwhelmingly) That the sum of $500.00 be transferred from the Excess and Deficiency Account to the Dog Officer Expense Account.
Article 6. To see if the Town will vote to hear, act on, and accept, the report of the Selectmen as to the laying out of a public way a certain street known as High Ridge Avenue, from the westerly line of Cole Avenue to the easterly line of High Street for a distance of seven hundred forty (740.0) feet in ac- cordance with Plan dated September 25, 1962 on file in the office of the Town Engineer, or act anything thereon.
(Recommendation of Finance Committee.) That it be referred to the Town Meeting.
The following motion presented, seconded and carried: VOTED: (Unanimous) To accept the report of the Se- lectmen as to the laying out of a public way a certain street known as High Ridge Avenue, from the westerly line of Cole Avenue to the easterly line of High Street for a distance of seven hundred forty (740.0) feet in accordance with Plan dated September 25, 1962 on file in the office of the Town Engineer.
No Land Damages per Selectmen.
Article 7. To see if the Town will vote to hear, act on, and accept the report of the Selectmen as to the laying out of a public way a certain street known as Crestview Drive, com- mencing at the terminus of the 1961 layout of said Crestview Drive, thence southeasterly for a distance of three hundred forty (340.0) feet, more or less, in accordance with Plan dated July 24, 1961, altered September 27, 1962, on file in the Town Engineer's Office, or act anything thereon.
(Recommendation of Finance Committee.)
That it be referred to the Town Meeting.
128
The following motion presented, seconded and carried: VOTED: (Unanimous) To accept the report of the Se- lectmen as to the laying out of a public way a certain street known as Crestview Drive, commencing at the terminus of the 1961 layout of said Crestview Drive, thence southeasterly for a distance of three hundred forty (340.0) feet, more or less, in accordance with Plan dated July 24, 1961, altered September 27, 1962, on file in the Town Engineer's Office.
No Land Damages per Selectmen.
Article 8. To see if the Town will vote to hear, act on, and accept, the report of the Board of Selectmen as to the laying out of a public way, a certain street known as Pinedale Street, commencing at the southerly terminus of the 1961 layout of High Street, thence southwesterly for a distance of about six hundred ten (610.0) feet, or act anything thereon.
(Recommendation of Finance Committee.) That is be referred to the Town Meeting.
The following motion presented, seconded and carried:
VOTED: (Unanimous) To accept the report of the Board of Selectmen as to the laying out of a public way, a certain street known as Pinedale Street, commencing at the southerly terminus of the 1961 layout of High Street, thence southwest- erly for a distance of about six hundred ten (610.0) feet.
No Land Damages per Selectmen.
Article 9. To see if the Town will vote to ransfer the sum of $349.50 from Communications 1 Gonset Communicator 144 MC Account to Communications New Equipment Account, or act anything thereon.
(Recommendation of Finance Committee.)
VOTED: That the sum of $349.50 be transferred from the Civil Defense Communications 1 Gonset Communicator 144 MC Account to the Civil Defense Communications New Equip- ment Account.
Article 10. To see if the Town will vote to transfer the sum of $109.50 from the Civil Defense Warden Account to the Civil Defense Administration Miscellaneous Account, or act anything thereon.
(Recommendation of Finance Committee.)
VOTED: That the sum of $109.50 be transferred from the Civil Defense Warden Account to the Civil Defense Adminis- tration Miscellaneous Account.
129
Moderator Stark reported to the Town Clerk that 148 persons were present at this Special Town Meeting.
Article 11. To see if the Town will vote to transfer the sum of $150.00 from the Civil Defense Administration Surplus Property Account to the Civil Defense Welfare Accunt, or act anything thereon.
(Recommendation of Finance Committee.)
VOTED. That the sum of $150 00 be transferred from the Civil Defense Administration Surplus Property Account to the Civil Defense Welfare Account.
Article 12. To see if the Town will vote to authorize the Board of Selectmen to appoint a committee to investigate a proposed change in the manner in which the Town Meetings are conducted so as to provide for a Representative Town Meet- ing form in which to conduct Town Meetings in the future and to investigate the advisability of any other changes in the form of government of the Town, said committee to be known as Representative Town Meeting Committee and said committee to report to the next Annual Town Meeting its findings and recommendations and to raise and appropriate, borrow or transfer the sum of Two Hundred ($200.00) Dollars for the pur- pose of providing funds for the expenses of the committee.
(Recommendation of Finance Committee.)
That the Town will vote to authorize the Board of Select- men to appoint a committee to investigate a proposed change in the manner in which the Town Meetings are conducted so as to provide for a Representative Town Meeting form in which to conduct Town Meetings in the future and to investigate the advisability of any other changes in the form of government of the Town, said committee to be known as Representative Town Meeting Committee and said committee to report to the next Annual Town Meeting its findings and recommendations, and that the sum of $200 00 be transferred from the Excess and Deficiency Account to the Representative Town Meeting Com- mittee Expense Account.
The following substitute motion presented, seconded and carried:
. VOTED: That the Town authorize the Board of Select- men to appoint a committee of twenty-five (25) citizens to in- vestigate a proposed change in the manner in which the Town Meetings are conducted so as to provide for a Representative Town Meeting form in which to conduct Town Meetings in the future and to investigate the advisability of any other changes in the form of government of the Town, said Commit-
130
tee to be known as Representative Town Meeting Committee and said committee to report to the next Annual Town Meeting its findings and recommendations, and that the sum of $200.00 be transferred from the Excess and Deficiency Account to the Representative Town Meeting Committee Expense Account and that the Representative Town Meeting Committee be com- prised of the following:
Three (3) persons recommended by the Democratic Town Committee;
Three (3) persons recommended by the Southbridge Women's Democratic Club;
Three (3) persons recommended by the Republican Town Com- mittee;
Three (3) persons recommended by the Southbridge Women's Republican Club;
Three (3) persons recommended by the Chamber of Commerce; Three (3) persons recommended by the Veterans' Council, and Seven (7) persons to be chosen at large by the Selectmen.
Unanimous consent given to moderator . . not to re-read substitute motion.
Tellers named by moderator.
COUNTED VOTE: Result of count: AFFIRMATIVE 90 NEGATIVE 32
Substitute motion carried.
During the pros and cons on above substitute motion and at the suggestion of Selectman S. A. Caprera, Willard R. Stark, moderator, ruled that in the event the committee does not reach full appointed strength, because of the failure of any group to name or approve three of its members serving on the committee, he will consider it legal for the committee to proceed with less than twenty-five (25) members.
It was moved and seconded to dissolve the warrant.
The warrant was dissolved at 9:08 P. M.
A true record.
Attest: CLARE P. BOYER, Town Clerk.
Re: BY-LAWS ARTICLE IV
TOWN OFFICERS
Section 2. It shall be the duty of the Town Clerk imme- diately after every town meeting to notify in writing all mem- bers of committees who may be elected or appointed at such meeting, stating the business upon which they are to act and the names of the persons composing the committees, and also
131
to notify in writing all officers, boards and committees, of all. votes passed at such meeting in any way affecting them.
This Section 2 was complied with by your Town Clerk Attest: CLARE P. BOYER, Town Clerk.
THE COMMONWEALTH OF MASSACHUSETTS DEPARTMENT OF CORPORATIONS AND TAXATION BUREAU OF ACCOUNTS
REPORT OF AN AUDIT OF THE ACCOUNTS OF
THE TOWN OF SOUTHBRIDGE
FOR THE FISCAL YEAR 1961 Made in Accordance with the Provisions of Chapter 44, General Laws
GUY J. RIZZOTO, Commissioner
ARTHUR H. MacKINNON, Director of Accounts
March 21, 1962
To the Board of Selectmen Mr. Armand O. Bellerive, Chairman
Southbridge, Massachusetts Gentlemen:
I submit herewith my report of an audit of the books and accounts of the town of Southbridge for the fiscal year 1961, made in accordance with the provisions of Chapter 44, Gen- eral Laws. This is in the form of a report made to me by Mr. William Schwartz, Assistant Director of Accounts. Very truly yours, ARTHUR H. MacKINNON, Director of Accounts.
AHM:MDG
Mr. Arthur H. Mackinnon Director of Accounts Department of Corporations and Taxation State House, Boston
132
1
Sir:
In accordance with your instructions, I have made an au- dit of the books and accounts of the town of Southbridge for the fiscal year 1961, and submit the following report thereon:
The financial transactions, as recorded on the books of the several departments receiving or disbursing money for the town or committing bills for collection, were examined, checked, and verified by comparison with the books and rec- ords of the town treasurer and the town accountant.
The town accountant's ledger was analyzed, the appropria- tion accounts being checked with the town clerk's record of appropriations and transfers voted by the town meetings, and with the finance committee's authorizations of transfers from the reserve fund. The necessary adjustments were made, and a balance sheet, a copy of which is appended to this report, was prepared showing the financial condition of the town on December 31, 1961.
The books and accounts of the town treasurer were exam- ined and checked in detail. The recorded receipts were ana- lyzed and compared with the town accountant's books, with the departmental records of payments to the treasurer, and with other sources from which money was paid into the town treasury, while the payments were checked with the select- men's warrants and with the accountant's records.
The cash book additions were verified, and the cash bal- ance on January 25, 1962, was compared with the amount of cash in the office and in the banks, as shown by a reconcilia- tion of the bank balances with statements furnished by the banks of deposit.
The reconciliation of the treasurer's cash on January 25, 1962, which is appended to this report, shows a discrepancy of $9,609.00, due to the fact that three checks presented as part of the cash in the office could not be accepted as cash and credited to the treasurer, since, in checking with the bank on which they were drawn, it was found that there were not sufficient funds in the accounts to cover any one of the checks.
Of these three checks, two were issued by an individual payable to the treasurer personally in the amounts of $4,550.00 and $3,450.00, respectively. The third check in the amount of $1,609.00 was payable to the town and covered a period of three years' fees for alcoholic beverage and other licenses for a local establishment.
In checking further, it was noted that the town treasurer had, over a two-year period, drawn twenty-six checks totaling $9,075.00 payable to the town of Southbridge and four checks totaling $900.00 payable to himself, none of which appeared
133
on an approved warrant. These checks were all endorsed by the treasurer and cashed at local banks.
Funds to cover the three checks previously mentioned, were subsequently deposited in the individual accounts, and on January 31, 1962 these checks were deposited and credited to the town treasurer's account.
The audit of the treasurer's accounts was extended to February 12, 1962, and a reconciliation of the treasurer's cash as of that date shows that the balances in the banks were in agreement with the cash book balance.
The maturing debt and interest payments were compared with the amounts falling due and were checked with the can- celled securities on file. The outstanding bonds and coupons were listed and reconciled with the balances in the bond and coupon accounts, as shown by statements received from the banks of deposit.
The records of payroll deductions for Federal and State taxes and for group insurance premiums were examined and the payments to the proper agencies were verified.
The records of tax titles and tax possessions held by the town were examined, and all transactions were compared with the books of the town collector and the town accountant.
The securities and savings bank books representing the investments of the several trust and retirement funds in the custody of the town treasurer and the trustees were examined and listed, the income being proved and the withdrawals being verified.
The records of collections from parking meters were ex- amined, footed, and compared with the treasurer's recorded receipts.
The books and accounts of the town collector were exam- ined and checked. The tax, excise, assessment, and depart- mental accounts outstanding at the time of the previous audit, as well as all subsequent commitments, were audited and proved.
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